---
title: 'Office Manager at Navi AI'
canonical: 'https://feeny.ai/job/office-manager-navi-ai-san-francisco-tpsk3w5pkayf'
type: 'job'
last_seen: '2026-10-13'
---

# Office Manager at Navi AI

- **Company:** Navi AI
- **Location:** San Francisco, CA
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-09-22
- **Last confirmed live:** 2026-10-13
- **Apply:** https://jobs.ashbyhq.com/navi/e89a2b49-5a72-403b-94b5-07a3c8e2f5eb

## Job description

Navi captures everything a pilot sees and hears and turns it into automated debrief intelligence. The platform is live at flight schools, business jet operators, and the U.S. Air Force. All of it runs out of one office in San Francisco — and you're the person who makes that office work.

## About the role

This is the first operations hire at Navi, and it's a role you grow into as fast as you can carry it. You own the physical company: the space, the vendors, the supplies, the food, the visitors, the gear. You also give the founders back their time — calendars, travel, expenses, and the hundred small things that would otherwise eat a founder's afternoon. You'll be the first person in the office and the reason everyone else's day is frictionless. Engineers shouldn't be ordering monitors. Founders shouldn't be booking flights. You handle it before anyone has to ask. This is not a role where you wait for a ticket. You notice, and you fix it.

## What you'll do

- Run the San Francisco office day to day — space, supplies, snacks and meals, mail, equipment, and everything else that keeps a team of builders heads-down
- Own vendor and building relationships — landlord, cleaners, caterers, IT, furniture, whatever we need next
- Host everyone who walks through the door — customers, pilots, investors, defense partners, candidates — and make Navi feel as sharp in person as it does in the product
- Support the founders directly — calendar management, travel booking, expense reports, and keeping the week from falling apart
- Own Navi merch end to end — inventory, reorders, quality, and getting the right gear to customers, events, new hires, and the team
- Get new hires set up before day one — desk, laptop, badge, swag, and a first week that feels intentional
- Plan team offsites, dinners, and the rituals that hold a fast-moving company together
- Build the systems that make all of this repeatable as the team doubles, and then doubles again

## About you

- 2–4 years in an office management, operations, executive assistant, or hospitality role — you've kept something real running
- Ridiculously organized, with a system for everything and nothing dropped
- You anticipate. You see the problem a week out and it's solved before anyone notices there was one
- Comfortable owning a founder's calendar and travel, and exercising judgment on their behalf
- Warm and unflappable in person — you're the first impression Navi makes on a four-star general and on a 19-year-old student pilot
- You take pride in the details: how the office smells, how the hoodie fits, how the coffee tastes
- You want to be onsite, every day, because the job is the room

## Nice to have

- Startup experience, especially as an early or first ops hire
- Experience with vendor negotiation or merch and apparel sourcing
- Comfort with modern tooling — Ashby, Notion, Slack, Google Workspace, Brex or Ramp
- Event planning, hospitality, or aviation background

## Why this role matters

Every hour a founder or engineer spends on logistics is an hour not spent shipping. This role is leverage: you take the entire operational surface of the company onto your shoulders so the rest of the team can go fast. And every person who ever visits Navi — the customer deciding whether to deploy, the candidate deciding whether to join, the investor deciding whether to write the check — forms their impression in a room you built.

## What you'll get

- Early-stage equity — real ownership in a category-defining company
- Flight training — earn your pilot's license on us
- The first ops seat at a company that will need a whole operations function, and a role that scales with it
- Impact you can see — you're building the place where aviation's new standard gets made

## How we work

- Find a way. We don't wait for permission or perfect information. Ideas come from anywhere regardless of title. Figure it out, ship it, iterate.
- Creativity over control. First principles over process. We'd rather have a creative solution that's 80% right today than a perfect one next quarter.
- Update fast. Come in with a hypothesis, throw it away when the data says otherwise. Ego has no place here.
- Intensity with focus. We work hard because the mission demands it. Clarity on what matters is how we make that sustainable.

## About Navi AI

## Company Overview
- **One-liner**: Navi AI builds the first purpose-built generative AI platform for aviation, providing an AI co-pilot for pilot training that turns every aircraft into a data source to deliver automated, data-driven flight debriefs and safety intelligence.
- **Entity Type**: Private (Seed stage)
- **Headquarters**: San Francisco, California, USA (also has an office in Bengaluru, India)
- **Founded**: 2024
- **Founders**: Nikola Kostic (CEO) and Vivek Velivela (CTO)

## Core Business
- **Primary Industry**: Aviation Technology / Aerospace / Defense / Artificial Intelligence
- **Target Customers**: B2B — flight schools (Part 141), universities (aerospace programs), and military/defense organizations (U.S. Air Force Test Pilot School).
- **Mission/Purpose Statement**: To make aviation safety proactive — starting in training. Navi gives every pilot and squadron the intelligence edge they deserve.

## Products & Services
- **Navi AI Platform**: An AI-driven platform that ingests cockpit audio, aircraft telemetry, and environmental data (weather, traffic, aircraft history) to generate moment-by-moment, automated flight debriefs. It provides 40–50 key insights per flight through text, visuals, and animations. The platform is grounded in the flight school’s syllabus, POH, PHAK, and FAA regulations.
- **AI Debrief Assistant**: A context-aware conversational AI that trainee pilots can query about their performance, referencing their own flight data, standard operating procedures, and FAA regulations.
- **Automated Maneuver Analysis**: Analyzes intent, behavior, and performance for every maneuver during a flight, aligning outputs to the specific lesson or maneuver being taught.
- **Full Sortie Replay**: Provides a phase-by-phase breakdown of every training flight from engine start to shutdown.
- **Institutional Analytics (FOQA+)**: Goes beyond traditional FOQA by combining flight data with instructor interactions, environmental data, and procedural context, giving flight academies real-time visibility into trainee progression, trend analysis, and early safety pattern detection.

## Market Standing
- **Valuation**: Not publicly available (seed-stage company).
- **Key Metric – Total Funding**: $6.7 million raised to date.
- **Notable Investors/Partners**:
    - **United Airlines Ventures** (strategic investor)
    - **BVVC** (lead investor)
    - **New Vista Capital**
    - **Raptor Group**
    - **I2BF**
    - **U.S. Department of War** ($1.27M SBIR Phase II grant)
    - **Embry-Riddle Aeronautical University** (strategic partner and equity stakeholder)
    - **Garmin** (technology partnership, integrated with their avionics ecosystem)
- **Growth Signals**:
    - Launched from stealth in March 2026 with $6.7M in funding.
    - First commercial deployment in September 2024 with Sling Pilot Academy; now logging 55,000+ flight hours annually at Sling.
    - Platform deployed or under evaluation at leading flight schools: Embry-Riddle Aeronautical University, University of North Dakota, Purdue University, Utah State University, Delta State University, and the U.S. Air Force Test Pilot School.
    - Plans to hire 15 additional employees in 2026 (currently 7 employees), aggressively scaling the team.
    - Has a $1.27M SBIR Phase II contract from the U.S. Department of War to adapt its platform for the T-38 fleet at Edwards AFB.

## Competitive Advantages
- **First-Mover in AI-Powered Debriefing**: No other company offers a purpose-built, commercially operational generative AI platform specifically for pilot training that automates post-flight analysis.
- **Domain-Specific LLM**: Trained on 100,000+ real flight hours, analyzing intent, behavior, and performance — not just generic AI.
- **Deep Institutional Partnerships**: Already embedded in the world's largest aerospace university (Embry-Riddle) and working with the U.S. Air Force Test Pilot School, providing credibility and a strong go-to-market signal.
- **Strategic Backing**: Backed by United Airlines Ventures (a direct channel to commercial aviation) and the U.S. Department of War, giving it a dual commercial and defense pathway.
- **Real-World Traction**: 55,000+ flight hours annually processed at Sling Pilot Academy, proving the product works at scale in a live training environment.

## Strategic Focus
- **Near-term**: Dominate the U.S. pilot training market by equipping every training aircraft with the Navi platform.
- **Medium-term**: Expand into commercial aviation, applying the same real-time analysis and performance intelligence to airline operations.
- **Defense**: Adapt and scale the platform for military use (U.S. Air Force), starting with the Test Pilot School and the T-38 fleet.
- **Product**: Continue to deepen the integration with Garmin avionics and expand the platform's ability to ingest more data sources.

## Why Work Here
- **High-Impact Mission**: Work directly on making aviation safer, with a tangible product already in use by pilots and the military. The company culture emphasizes building for a critical national need ("Your country needs you").
- **Early-Stage, High-Growth**: With only 7 employees and a plan to hire 15 more, this is a true seed-stage startup where new hires will define the product, culture, and engineering practices from the ground up.
- **Engineering-Centric**: The open roles (Founding Software Engineer, ML/AI Founding Engineer, Founding Hardware Engineer, Deployment Engineer) indicate a deep focus on core product engineering and infrastructure.
- **On-Site / Hybrid**: San Francisco headquarters is primarily in-office; Bengaluru office also exists. The company favors on-site work for its core team.
- **Fast-Paced Culture**: The careers page signals an expectation of high agency: "if ten things a day sounds like a slow Tuesday - we need you."
- **Interesting Tech Stack**: Working with cockpit telemetry, audio, domain-specific LLMs, avionics integration (Garmin), and real-time data pipelines — a mix of hardware, software, and AI.
- **Founding Team Access**: Opportunity to work directly with the co-founders (Nikola Kostic, CEO; Vivek Velivela, CTO) and shape the company's technical direction.

## Sources
1. [flynavi.com](https://www.flynavi.com/)
2. [flynavi.com/careers](https://www.flynavi.com/careers)
3. [builtin.com](https://builtin.com/company/navi-ai)
4. [flynavi.com/newsroom](https://www.flynavi.com/newsroom)
5. [prnewswire.com](https://www.prnewswire.com/news-releases/navi-ai-emerges-from-stealth-to-accelerate-pilot-training-with-ai-302724509.html)
6. [jobs.ashbyhq.com/navi](https://jobs.ashbyhq.com/navi)

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