---
title: 'Office Manager at Ontic'
canonical: 'https://feeny.ai/job/office-manager-ontic-pune-qh3ag5q7527q'
type: 'job'
last_seen: '2026-10-14'
---

# Office Manager at Ontic

- **Company:** Ontic
- **Location:** Pune, India
- **Employment:** full-time
- **Posted:** 2026-10-08
- **Last confirmed live:** 2026-10-14
- **Apply:** https://jobs.ashbyhq.com/ontic/a176708c-f489-4dc4-b753-062575899018

## Job description

## Who We Are

Ontic provides software that helps corporate and government security teams identify threats, assess risk, and respond faster to keep people and organizations safe. Its AI-powered Connected Intelligence Platform unifies security operations and data into a centralized system of record, enabling organizations to conduct risk assessments, protect against workplace violence, and manage threats and incidents more efficiently. Fortune 500 companies and federal agencies rely on Ontic to support security programs such as executive protection, threat intelligence, and corporate investigations. Learn more at [ontic.ai](http://ontic.ai) or follow us on [LinkedIn](https://www.linkedin.com/company/ontic-technologies/).

## Who You Are

As Ontic's Office Manager in Pune, you will own the day-to-day operation of our Pune office and act as the local people-support contact for our India-based team. You bring a hands-on, service-first mindset, an innate sense of urgency, and genuine care for building a welcoming, well-run workplace for employees, candidates, visitors, and partners.

## Your Responsibilities

Office & Vendor Management

- Own the daily operation of the Pune office
- Manage vendors for transportation, hotel, catering, office supplies, and other workplace needs
- Partner with office space provider for office support and facilities coordination
- Coordinate with Noida facilities, Finance, and other internal teams as needed
- Supervise office support staff, including office boys
- Track vendor contracts, invoices, purchase requests, and office expenses
- Coordinate visitor travel arrangements (i.e., car service, preferred hotel, etc.)

Facilities & Security

- Ensure an effective visitor check-in process with office space provider security
- Coordinate janitorial services and follow up on maintenance or service issues
- Maintain a safe, clean, professional, and welcoming workplace

Event Management and Experience Management

- Plan and execute office events — hackathons, all-hands meetings, team events, and celebrations
- Manage event logistics, budgets, vendors, catering, transportation, communications, and office setup
- Partner with People/Pune leadership on engagement.

People & Employee Support

- Serve as the local point of contact for workplace and routine employee-support needs partnering closely with the Noida People team
- Support on-site interviews, including candidate hospitality, scheduling coordination, and interview-room readiness
- Provide employees and managers with guidance on routine processes and direct them to the appropriate People team member for HR-specific matters
- Support Pune-based new hires through CORE onboarding and help deliver a strong first-day and first-week experience, including workspace readiness, office access, introductions, and other onsite requirements

Required Qualifications

- 5+ years of experience in office management, workplace operations, facilities, HR operations, or a related role
- Experience managing vendors, contracts, budgets, and office services
- Experience planning employee events and supporting employee engagement initiatives
- Familiarity with onboarding, interview coordination, and employee-support processes
- Excellent organizational, communication, and stakeholder-management skills
- A hands-on, detail-oriented, service-focused approach with strong ownership
- Comfortable coordinating independently with local vendors and remote internal teams
- Fluent with workplace tools and AI platforms (e.g., Slack, Rippling, spreadsheets, ticketing/HRIS systems)
- Able to maintain professionalism and composure in a fast-paced environment with competing priorities

This role requires being onsite at the Pune office 5 days a week. Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Ontic we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Ontic prioritizes the full inclusion of qualified individuals, providing necessary accommodations for those with disabilities to perform essential job functions. If you need assistance during the application or interview process or job tasks, please contact us at recruitment@ontic.co or call (512) 572-7400

## About Ontic

## Company Overview
- **One-liner**: Ontic provides a security management platform that unifies physical and cybersecurity data, tools, and workflows for corporate and government security teams.
- **Entity Type**: Private (Series C)
- **Headquarters**: Austin, Texas, United States
- **Founded**: 2017
- **Founders**: Fred Burton (Co-Founder & Executive Chairman), Manish Mehta (Co-Founder & CEO)

## Core Business
- Primary industry/industries: Security Management Software, Enterprise Security, Risk Intelligence, Threat Management
- Target customers: B2B — Fortune 500 companies, government agencies (federal, state, local), and enterprise security teams across sectors including finance, technology, travel, and energy.
- Mission or purpose statement: "To keep people safe and make organizations stronger by creating intelligent connections between humans and critical data."

## Products & Services
- **[Ontic Platform]**: A unified SaaS platform that centralizes data, automates workflows, and delivers AI-assisted insights for corporate security operations. It connects threat intelligence, incident management, investigations, and risk assessments into one operating picture.
- **[Executive Protection]**: Module for anticipating, assessing, and mitigating physical and digital threats to executives; includes protective intelligence and physical security gap analysis.
- **[Threat Intelligence]**: Module for monitoring digital threats via comprehensive open-source intelligence (OSINT), managing the full intelligence lifecycle, and integrating human-verified intelligence without switching tools.
- **[Incident Management]**: Module to connect and automate incident operations across locations and teams, cutting resolution time by up to 50%.
- **[Corporate Investigations]**: Module for researching, monitoring, and managing cases in one place with automated admin tasks and complete context.
- **[Risk & Vulnerability Assessments]**: Module for proactively identifying and remediating physical vulnerabilities through customizable assessments.
- **[Behavioral Threat Assessments]**: Module for identifying concerning behavior early and responding confidently with structured, connected threat assessments.

## Market Standing
- **Valuation/Market Cap**: Not publicly disclosed.
- **Key Metric**: **$286.6 million** in total funding across 5 rounds (Pre-Seed, Seed, Series A, Series B, Series C).
- **Notable Investors/Partners**: Kohlberg Kravis Roberts & Co. (KKR) led the $230M Series C (2025); JMI Equity led the $40M Series B (2021); Felicis led the $12M Series A (2020); Silverton Partners led the $4.7M Seed round (2019). Partners include International SOS, AAR, and Honeywell.
- **Growth Signals**: Headcount grew **30.3% year-over-year** to 283 employees. Achieved **FedRAMP Moderate Authorization** (April 2026), enabling government agency deployments. Recognized as **2026 Frost Radar™ Risk Intelligence Solutions Growth & Innovation Leader** for the third consecutive year. Awarded **2025 Global Risk Intelligence Solutions Company of the Year** by Frost & Sullivan.

## Competitive Advantages
- **Connected Intelligence Platform**: Unifies disparate security tools and data into a single operating picture, eliminating "accidental silos" that keep security teams reactive.
- **AI-Ready Operations**: Built-in AI automation for busywork, trend analysis, and pattern recognition, making the platform future-proof as security data grows.
- **Security & Compliance**: FedRAMP Moderate Authorization and SOC 2 compliance, a critical differentiator for government and highly regulated industry clients.
- **Domain Expertise**: Over 156 decades of collective security experience among staff; 16% of U.S. employees have military or government backgrounds. Co-founder Fred Burton is a former State Department counterterrorism agent and author.
- **Proven ROI**: Client case studies cite $2M in recovery/cost avoidance, 200+ investigations managed in 6 months, and headcount expansion from 4 to 16 enabled by platform metrics.

## Strategic Focus
- **Government Expansion**: Following FedRAMP Moderate Authorization, Ontic is actively targeting U.S. federal, state, and local government agencies.
- **AI & Automation**: Continuing to embed AI across the platform to automate manual workflows, surface predictive insights, and help security teams "act with foresight."
- **Product Breadth**: Expanding modules (Executive Protection, Behavioral Threat Assessments, Risk Assessments) to serve the full spectrum of corporate security programs.
- **Global Scale**: Growing presence in India (108 employees) and exploring further international expansion, with offices in Austin, Noida (India), and remote teams.

## Why Work Here
- **Culture & Values**: Strong emphasis on five core values: "Do good above all," "Lead with empathy," "Raise the bar," "Walk the walk," and "Keep moving." Consistently rated a **Great Place to Work** (6x certified), **Inc. Best Workplaces Honoree** (2025), and **Fortune Best Workplaces in Texas** (2025).
- **Remote/Hybrid Policy**: Flexible — "Your office is where you are." The company supports remote work, but new hires attend in-person onboarding at the Austin HQ (called "CORE") once a month to build community.
- **Engineering Culture**: Collaborative, non-political, and transparent. Employees highlight "helpful leadership" and a "spirit of never settle." Engineering teams in the US and India collaborate daily via Slack, Zoom, and weekly all-hands calls.
- **Growth & Learning**: "Always learning, always growing" is a stated value. The company offers opportunities to innovate and test new ideas, especially around AI and product development.
- **Notable Perks**: Comprehensive health coverage, emphasis on work-life balance, milestone celebrations, and a mission-driven environment where employees feel they are making a tangible impact on safety.
- **Diversity & Inclusion**: Equal opportunity employer; encourages diverse backgrounds and perspectives. Employee testimonials highlight a supportive, non-political culture.

## Sources
1. [ontic.co - Company Website](https://ontic.co/)
2. [ontic.co - About Us](https://ontic.co/company/about-us/)
3. [ontic.co - Careers](https://ontic.co/company/careers/)
4. [LinkedIn - Ontic Technologies](https://www.linkedin.com/company/ontic-technologies)
5. [Jobs.ashbyhq.com - Ontic Careers](https://jobs.ashbyhq.com/ontic)

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