---
title: 'Office Manager at Quartermaster'
canonical: 'https://feeny.ai/job/office-manager-quartermaster-arlington-xd5zf85jpj3b'
type: 'job'
last_seen: '2026-10-14'
---

# Office Manager at Quartermaster

- **Company:** Quartermaster
- **Location:** Arlington, VA
- **Compensation:** $60k–$80k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-10-13
- **Last confirmed live:** 2026-10-14
- **Apply:** https://jobs.ashbyhq.com/quartermaster/bedefee0-14d8-4d2b-8f43-4404b364d749

## Job description

About Us: At Quartermaster, we believe the ocean should be a safe and sustainably managed resource for all. By leveraging cutting-edge AI and robotics, we unlock capabilities that were only recently impossible. Our distributed open-ocean systems enable every vessel to sense, compute, and communicate, enhancing maritime domain awareness for those who need it most. Our headquarters is in Arlington, VA, where our leaders, engineers, and key contributors congregate often to contribute to our mission, which is to enhance maritime domain awareness. Job Description: Quartermaster is seeking a highly organized and proactive Office Manager with a background to support day-to-day office operations while also assisting with detail-oriented legal and administrative tasks at a high-growth, fast paced start up. This role is ideal for someone who enjoys keeping an office running smoothly, welcoming clients, and coordinating catering needs. Key Responsibilities:

- Greet clients and visitors, ensuring a professional and welcoming environment.
- Maintain office organization, including tidying break rooms and common areas.
- Print, scan, digitally file, and prepare documents for meetings and client needs.
- Coordinate office deliveries, vendors, HVAC/janitorial services and office supplies.
- Support scheduling, mail handling, and general administrative tasks.
- Maintain organized digital records and document tracking systems.
- Provide administrative support for compliance-related tasks as needed.
- Coordinate catering needs
- Restock snacks and supplies
- Coordinate supplies, etc for other Company offices as needed
- Assist with Company event planning for major company events as needed

Required Qualifications:

- Prior experience in an office assistant, administrative, or similar in-person support role.
- Detail-oriented with strong organizational skills.
- Dedication toward office cleanliness
- Excellent communication and professionalism when interacting with clients.

Preferred Qualifications:

- Demonstrated ability to work in a fast-paced environment
- Experience with Google Suite, Slack, Notion, etc
- Graphic design / experience with Canva is a plus!
- Notary Public

Why Join Us?

- This is a unique opportunity to combine office operations with meaningful legal and administrative support. You’ll play a key role in keeping our Arlington office running smoothly while ensuring critical documentation is processed accurately and on time. You’ll work with top-tier professionals in the defense and intelligence sectors.
- Competitive salary, benefits, and career growth opportunities.

## About Quartermaster

## Company Overview
- **One-liner**: Quartermaster builds a real-time, distributed maritime awareness network by equipping vessels with AI-powered sensor packages (SmartMast) and an analytics platform.
- **Entity Type**: Private (Series A)
- **Headquarters**: Arlington, Virginia, United States
- **Founded**: 2023
- **Founders**: Neil Sobin (CEO)

## Core Business
- **Primary industry**: Maritime intelligence, defense technology, AI/robotics, ocean sensing
- **Target customers**: Governments (navies, coast guards), commercial shipping operators, insurers, and maritime researchers (B2G, B2B)
- **Mission**: “Connect every vessel on the water to create a comprehensive, real-time picture of our oceans, unlocking critical data insights that underpin a prosperous global maritime ecosystem.” [quartermaster.us](https://www.quartermaster.us/about)

## Products & Services
- **SmartMast**: A weather-hardened hardware package (cameras, radios, sensors) mounted on a ship’s mast that continuously collects and relays maritime data. Combined with an AI analytics platform, it provides real-time vessel identification, anomaly detection, and environmental monitoring. [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
- **Quartermaster Analytics Platform**: Cloud-based software that ingests SmartMast data and applies computer vision and machine learning to generate actionable intelligence for fleet operators, insurers, and government agencies.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: $43 million in Series A funding (announced May 20, 2026) [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
- **Notable Investors/Partners**: Co-led by First Round Capital and Quiet Capital, with participation from TMV, Steel Atlas, BoxGroup, Operator Partners, Shorewind Capital, and David (surname not specified). Key hires from Anduril (Steve Ribaudo as CGO) and Scale AI (Matt Beck as COO). [quartermaster.us](https://www.quartermaster.us/about) | [linkedin.com](https://www.linkedin.com/company/quartermasterai)
- **Growth Signals**:
  - Headcount grew 625% year-over-year to 40 employees (as of mid-2026). [linkedin.com](https://www.linkedin.com/company/quartermasterai)
  - Over 600 ships equipped with SmartMast, covering 10 million square miles of ocean. [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
  - Assisted in “over 20 rescues of mariners at sea.” [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
  - Operates in 7 countries (Panama, Colombia, South Korea, UAE, Brazil, Taiwan, United States). [linkedin.com](https://www.linkedin.com/company/quartermasterai)

## Competitive Advantages
- **Proprietary hardware edge**: SmartMast is far more advanced than the standard AIS (Automatic Identification System), which is opt-in and easily spoofed. Quartermaster’s sensors provide persistent, verified, real-time data that is less susceptible to fraud. [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
- **Pro-mariner incentive model**: Rather than selling sensors to fleet operators (a tough sell in a low-margin industry), Quartermaster creates value for mariners (e.g., rescue support, safety data) to encourage voluntary adoption, locking in network effects. [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
- **First-mover in distributed ocean sensing**: No other company has deployed a real-time, AI-powered sensor constellation at this scale, giving Quartermaster a data moat and early relationships with governments and commercial fleets.

## Strategic Focus
- **Engineering hiring**: A large portion of the $43M Series A is earmarked for hiring engineers (RF, software, AI, systems) to accelerate product development. [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
- **Fleet expansion**: Continue equipping more vessels with SmartMast, especially in key maritime corridors, to densify the network.
- **New applications**: Developing uses for government intelligence, marine autonomy training data, environmental monitoring, and insurance risk assessment.
- **Global presence**: Scaling operations in Latin America, Asia, and the Middle East (already in 7 countries). [linkedin.com](https://www.linkedin.com/company/quartermasterai)

## Why Work Here
- **High-impact mission**: Directly contribute to ocean safety, security, and sustainability – work that has tangible real-world results (e.g., rescues at sea).
- **Fast-growing startup**: 625% YoY headcount growth; employees have significant ownership and influence over product direction.
- **Engineering culture**: “A single engineer can make a significant impact in relatively short periods of time” because the ocean space is largely untapped. [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
- **Remote-friendly**: Some roles (e.g., “Opportunity Hire”) are listed as remote, though the HQ in Arlington, VA likely expects hybrid for core engineering teams. [quartermaster.us](https://www.quartermaster.us/jobs/opportunity-hire)
- **Diverse, inclusive environment**: Equal opportunity employer that encourages individuals of all backgrounds to apply. [quartermaster.us](https://www.quartermaster.us/jobs/opportunity-hire)
- **Notable perks**: Not explicitly listed, but the company emphasizes pro-mariner values and a collaborative, mission-driven culture.

## Sources
1. [quartermaster.us/about](https://www.quartermaster.us/about)
2. [techcrunch.com](https://techcrunch.com/2026/05/20/this-startup-raised-43m-to-build-a-hive-mind-for-ships/)
3. [linkedin.com/company/quartermasterai](https://www.linkedin.com/company/quartermasterai)
4. [quartermaster.us/jobs/opportunity-hire](https://www.quartermaster.us/jobs/opportunity-hire)
5. [jobs.ashbyhq.com/quartermaster](https://jobs.ashbyhq.com/quartermaster)

## Other roles at Quartermaster

- [Security Engineer, Application Security](https://feeny.ai/job/security-engineer-application-security-quartermaster-united-states-jv69v1vj0h7m) — United States
- [Associate Human Resources Generalist](https://feeny.ai/job/associate-human-resources-generalist-quartermaster-arlington-m3pqyw5c1qb2) — Arlington, VA
- [Senior Software Engineer / RF Systems](https://feeny.ai/job/senior-software-engineer-rf-systems-quartermaster-arlington-fmg80br2zt9z) — Arlington, VA
- [Technical Program Manager / RF Systems](https://feeny.ai/job/technical-program-manager-rf-systems-quartermaster-arlington-hsbht8sjs2k8) — Arlington, VA
- [VP of Supply-Fleet Recruitment](https://feeny.ai/job/vp-of-supply-fleet-recruitment-quartermaster-new-york-jx7vs2ppd95y) — New York, NY
- [Contracts Manager, Government Programs](https://feeny.ai/job/contracts-manager-government-programs-quartermaster-arlington-h3x56j223gc0) — Arlington, VA
- [Technical Program Manager](https://feeny.ai/job/technical-program-manager-quartermaster-arlington-mn55sdzt8jmb) — Arlington, VA
- [Senior Mechanical Engineer](https://feeny.ai/job/senior-mechanical-engineer-quartermaster-arlington-q6xgwr7w4v39) — Arlington, VA
- [Applied Machine Learning Engineer](https://feeny.ai/job/applied-machine-learning-engineer-quartermaster-arlington-8gxjb58ahjjf) — Arlington, VA
- [Recruiter](https://feeny.ai/job/recruiter-quartermaster-arlington-3sdcz2zcyhe3) — Arlington, VA