---
title: 'Office Manager, San Francisco at Apollo.io'
canonical: 'https://feeny.ai/job/office-manager-san-francisco-apollo-io-san-francisco-mwph3819f5y1'
type: 'job'
last_seen: '2026-09-12'
---

# Office Manager, San Francisco at Apollo.io

- **Company:** Apollo.io
- **Location:** San Francisco, CA
- **Compensation:** $113k–$140k
- **Work type:** onsite
- **Posted:** 2026-09-11
- **Last confirmed live:** 2026-09-12
- **Apply:** https://job-boards.greenhouse.io/apolloio/jobs/6188397004

## Job description

[Apollo.io](http://apollo.io/) is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. [Apollo.io](http://apollo.io/) provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, [Apollo.io](http://apollo.io/) turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.

## About the Role

Apollo is opening a new office in San Francisco, and we're looking for an Office Manager to own the day-to-day operations of the space. Reporting to the Chief of Staff, this person will make sure the office is safe, welcoming, and productive, from front-of-house hospitality to vendor coordination to onboarding logistics.

This role is about more than keeping the lights on. You will bring structure and follow-through to a growing office, working closely with the Chief of Staff, IT Team, and People Team to keep operations running smoothly as the team scales. You will set the tone for anyone who walks through the door, whether that is a new hire on day one or a visiting executive.

The ideal candidate is proactive, detail oriented, and genuinely enjoys creating a great workplace experience. You are just as comfortable managing vendors and logistics as you are greeting a visitor with a warm welcome.

## What You'll Do

Office Operations & Vendor Management

- Support the day-to-day operations of the office environment to ensure it remains safe, welcoming, and productive.
- Collaborate with the Chief of Staff to implement office policies, coordinate logistics, and support company initiatives.
- Coordinate with building management and approved vendors, including maintenance, cleaning, snacks, and supplies, under guidance from the Chief of Staff.
- Maintain inventory of office supplies and oversee restocking of all common areas.
- Report and follow up on facility maintenance issues, working closely with building management and approved vendors. Obtain a minimum of three invoices or quotes per service, per policy.
- Coordinate vendors and contractors end to end: schedule the work, follow through, and catch issues before they become visible problems.

Workplace Experience, Onboarding & Events

- Greet visitors and ensure a smooth check-in experience that reflects Apollo's brand and hospitality standards.
- Manage badge and access administration, including access for visitors, card deactivation, and a monthly review of active access cards.
- Own onsite onboarding activities and office onboarding logistics in collaboration with IT and People Ops, including welcome and orientation touchpoints.
- Help coordinate in-office events, employee recognition moments, and team gatherings with direction from the Chief of Staff.
- Maintain organization and daily presentation of communal spaces such as kitchens, conference rooms, and shared desks.

Health, Safety & Compliance

- Assist in safety procedures and help coordinate office readiness, such as fire drills and ergonomic checks.
- Ensure signage, office protocols, and emergency materials are maintained and up to date.
- Act as a point of contact during minor incidents or office-related disruptions, escalating appropriately to building management and leadership.
- Work closely with Apollo's safety and compliance stakeholders on any office-related safety requests.

What Success Looks Like

In this role, success means:

- The office runs smoothly day to day, and issues are resolved before they become disruptions.
- Vendors and building management are handled proactively, with clear documentation and cost discipline.
- New hires have a welcoming first day, and visitors leave with a strong impression of Apollo.
- The Chief of Staff, IT, and People Team all consider this person a reliable partner.
- Office events and team moments feel organized and well executed.
- Safety protocols and compliance requirements are consistently met.

## What You Bring

- 3 to 5 years of experience in administrative, office management, workplace operations, hospitality, or facilities coordination roles.
- Experience supporting an in-office team in a startup or corporate environment.
- Organization: Strong organizational and time management skills, with the ability to juggle multiple requests at once.
- Communication: Clear, friendly communication style, written and verbal, with a service-oriented, hospitality mindset.
- Follow-through: Proven ability to follow processes, stay on top of logistical details, and own assigned responsibilities.
- Vendor management: Working knowledge of vendor coordination, invoices, and budget review.
- Comfortable using tools such as Google Workspace, Slack, calendar management software, and ticketing or help desk platforms.
- Comfortable using AI tools to boost day-to-day productivity, such as drafting and summarizing, and able to critically assess AI-generated content.
- Full-time, on-site availability in San Francisco, five days a week.

Ideal Candidate Profile

You may be a strong fit if you are:

- Someone who sets a warm, professional tone for anyone entering the office.
- Proactive and solutions-focused, comfortable anticipating needs in a fast-paced, changing environment.
- Team-first: open to feedback, enjoys collaboration, and knows when to ask for support.
- Experienced working closely with Site Operations.
- Interested in team engagement, internal events, and office culture-building activities.
- Familiar with workplace safety guidelines and compliance considerations.
- Open to earning certifications such as First Aid, CPR, or OSHA basics, though none are required.
- Experienced with office moves and space planning.

The listed Pay Range reflects the total cash compensation inclusive of annual base salary and annual bonus as applicable. For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonus target and annual base salary for the role. This salary range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate’s experience, qualifications, and location. Applicants interested in this role who are not located in the US may request the annual salary range for their location during the interview process.

Additional benefits for this role may include: equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, flex PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits.

San Francisco Pay Range $113,000—$140,000 USD

We are AI Native

Apollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.

## Why You’ll Love Working at Apollo

At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.

We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.

If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.

Learn more [here!](https://www.apollo.io/we-are-apollo)

## About Apollo.io

## Company Overview
- **One-liner**: Apollo.io is the world’s leading AI-powered B2B go-to-market platform, helping sales and marketing teams find verified contact data and automate outreach.
- **Entity Type**: Private – Series D ($100M raised in 2023)
- **Headquarters**: Not publicly available (remote-first, global team across 22+ countries)
- **Founded**: Not publicly available
- **Founders**: Not publicly available

## Core Business
- **Primary industry/industries**: Sales intelligence, go-to-market (GTM) software, AI-driven sales automation
- **Target customers**: B2B – from rapidly growing startups to large enterprises; sales, marketing, and revenue teams
- **Mission or purpose statement**: “Build pipeline smarter, close deals faster, and simplify your tech stack with a unified platform built for modern sales and marketing teams.” [apollo.io](https://www.apollo.io/)

## Products & Services
- **Apollo AI Sales Platform**: Unified SaaS platform combining outbound prospecting, inbound lead capture, data enrichment, and deal execution. Provides access to over 210 million verified B2B contacts and AI-powered automation for outreach and follow-up. [apollo.io](https://www.apollo.io/)

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Total funding – $100M Series D (2023) led by Sequoia Capital and Bain Capital Ventures.
- **Notable Investors/Partners**: Sequoia Capital, Bain Capital Ventures; board includes former President/COO of HubSpot.
- **Growth Signals**:
  - 700+ employees across 22+ countries (some sources indicate 30 countries) [apollo.io/life-at-apollo](https://www.apollo.io/life-at-apollo) [apollo.io/we-are-apollo](https://www.apollo.io/we-are-apollo)
  - Trusted by over 500,000 companies and millions of users globally [job-boards.greenhouse.io/apolloio](http://job-boards.greenhouse.io/apolloio)
  - 4.0/5 Glassdoor rating [apollo.io/life-at-apollo](https://www.apollo.io/life-at-apollo)
  - Named one of America’s best startup employers by Forbes [apollo.io/careers](https://www.apollo.io/careers)

## Competitive Advantages
- **AI-native platform**: Entire product built with AI-first thinking, giving users advanced automation and insights.
- **Largest B2B contact database**: Over 210 million verified contacts – “one of the largest, most accurate business data networks on the planet.” [apollo.io](https://www.apollo.io/)
- **Unified solution**: Combines outbound, inbound, data enrichment, and deal execution in a single platform, reducing tech stack complexity.
- **Strong security & compliance**: SOC 2, ISO 27001, GDPR, CCPA, PCI DSS, CASA Tier 2, EU-US DPF certified. [apollo.io](https://www.apollo.io/)

## Strategic Focus
- **AI-first go-to-market**: Continuing to embed AI across the platform to automate prospecting, outreach, and deal management.
- **Global scaling**: Expanding remote team across 22+ countries and opening new hubs (Austin, London, Mexico City, Salt Lake City).
- **Enterprise growth**: Building founding enterprise sales team and expanding mid-market and SMB segments.

## Why Work Here
- **Remote-first culture**: “Work from wherever you thrive” with clear expectations for communication and collaboration; remote and in-person roles available. [apollo.io/life-at-apollo](https://www.apollo.io/life-at-apollo)
- **Perks & benefits**:
  - Competitive salaries, performance bonuses, and equity opportunities.
  - Flexible time off (no vacation day counting).
  - Learning stipends (books, courses, home office setup).
  - Medical, dental, vision coverage (US, Canada, India, other supported countries).
  - Mental health and coaching support for employees and dependents.
- **Engineering culture**: AI-native environment where employees build AI skills; “We’re AI native. You will be too.” [apollo.io/life-at-apollo](https://www.apollo.io/life-at-apollo)
- **Growth trajectory**: Scaled from small startup to 700+ employees in a few years; “It’s an exciting time to join.” [apollo.io/life-at-apollo](https://www.apollo.io/life-at-apollo)
- **Transparent hiring process**: Stages include recruiter interview, skill assessment (AI-powered for some roles), team interviews, and final leadership interview. [apollo.io/life-at-apollo](https://www.apollo.io/life-at-apollo)

## Sources
1. [apollo.io - Main Product Page](https://www.apollo.io/)
2. [apollo.io - Life at Apollo](https://www.apollo.io/life-at-apollo)
3. [apollo.io - We Are Apollo](https://www.apollo.io/we-are-apollo)
4. [apollo.io - Careers Page](https://www.apollo.io/careers)
5. [job-boards.greenhouse.io - Apollo Jobs](http://job-boards.greenhouse.io/apolloio)

## Other roles at Apollo.io

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- [Head of Talent Acquisition](https://feeny.ai/job/head-of-talent-acquisition-apollo-io-san-francisco-fm90nqc6cn7a) — San Francisco, CA
- [Senior Backend Engineer II](https://feeny.ai/job/senior-backend-engineer-ii-apollo-io-bengaluru-7t0q0j1rzh6q) — Bengaluru, India
- [Staff Software Engineer (Hybrid, Bangalore)](https://feeny.ai/job/staff-software-engineer-hybrid-bangalore-apollo-io-bengaluru-xc1b1drv2zxv) — Bengaluru, India
- [Director, Technology Alliances](https://feeny.ai/job/director-technology-alliances-apollo-io-united-states-mwwyf2tpq6g8) — United States
- [Director, Data & Distribution Partnerships](https://feeny.ai/job/director-data-distribution-partnerships-apollo-io-united-states-megpg6qrfh96) — United States
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- [Sales Manager, SMB Account Executive (Austin)](https://feeny.ai/job/sales-manager-smb-account-executive-austin-apollo-io-austin-9g847sp0cvjj) — Austin, TX