---
title: 'Office Manager at Swarmer'
canonical: 'https://feeny.ai/job/office-manager-swarmer-lviv-zbtnnyt7d6c5'
type: 'job'
last_seen: '2026-10-27'
---

# Office Manager at Swarmer

- **Company:** Swarmer
- **Location:** Lviv, Ukraine
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-10-12
- **Last confirmed live:** 2026-10-27
- **Apply:** https://jobs.ashbyhq.com/swarmer/510df58e-64b6-4d8d-9418-f39ffd22c4bf

## Job description

Why we exist: Swarmer develops software that makes drones autonomous and allows them to operate together, in large, coordinated teams—no pilots needed. Our technology has been battle-tested in Ukraine—the world’s most intense proving ground for drone warfare. In March 2026, we became the first Ukrainian defense startup to go public on NASDAQ, following a $15M Series A—the largest investment in a Ukrainian defense tech company since the start of the war. Working at Swarmer means operating at the intersection of engineering rigor and frontline reality. The problems and environments are complex, and the stakes are very real. We built this software to enable democratic nations to defend themselves. If you are motivated by building resilient systems that matter and by seeing the direct impact of your work, you’ll find purpose here. Who we're looking for: We're looking for a proactive, people-focused Office Manager to run our growing Lviv office. You'll keep the office running smoothly every day and make it a place people enjoy coming to: well organised, well stocked, safe and secure, and full of community. You'll work closely with HR, Finance, Operations, and our Security teams as well as site and leadership. You are someone who anticipates problems before they happen and takes initiative without waiting to be asked. What you'll do:

- Keep the office stocked, clean, and ready: supplies, meeting rooms, desk allocation, seating plans, and office moves as the team grows, fixing issues before they affect the team.
- Own the daily lunch programme for the whole office, from menu planning, headcount and dietary requirements to vendor selection, quality control and staying within budget.
- Manage office access, keys, badges, visitors and deliveries together with Security, following Swarmer's security and visitor procedures.
- Manage relationships with cleaners, maintenance contractors, caterers and other suppliers: set service expectations, source and compare quotes, and work with Finance on contracts and payments.
- Assist the supply chain team in managing the hardware storage
- Handle petty cash, utilities and office bills accurately and on time, with monthly reconciliation, correct coding and early flagging of budget variances.
- Assist the HR team with administrative duties and other support activities on an as-needed basis.
- Build a connected office culture through team lunches, celebrations, and social initiatives, and help leadership run all-hands meetings, offsites, and gatherings, including welcoming colleagues visiting from other Swarmer locations.
- Define and implement community-building initiatives together with HR operations.

What we need:

- 5+ years of experience managing a large office (50+ people) in office management, workplace operations, or facilities.
- Experience in working with international teams from different cultures.
- Hands-on experience managing vendors, budgets, and petty cash.
- Strong organisation and attention to detail, with the ability to juggle many tasks at once.
- Excellent communication skills and confidence working with everyone from new joiners to leadership.
- Discretion in handling confidential information.
- Excellent proficiency in Ukrainian and B2 or higher proficiency in English.
- A positive, can-do attitude, genuine interest in people and community, and openness to learning new skills.

Would be an advantage:

- Experience managing an office for a fast-growing tech or defense company.
- Event planning experience.
- Working knowledge of HR administration.

What you'll get:

- A dynamic environment with a unique opportunity to directly influence and see the impact of your work.
- A close-knit team with short feedback loops, where your initiative is noticed and acted on.
- A mission-driven role in a company building technology that directly supports Ukrainian and global defense capabilities.
- The opportunity to work on one of the most advanced and practically tested autonomy products in the defense-tech market.
- Exposure to multiple domains: hardware, autonomy, operations.
- Competitive salary and a comprehensive benefits package, including medical insurance, paid sick leave, and 20 paid days off per year.
- Benefits of the defense sector (military reservation, etc.).

How's the hiring process going: ✔️ Recruiter Screen → ✔️ Team Interview → ✔️ Interview with the Hiring Manager → ✔️ Security Check → ✔️ Offer Ready to Apply?

## About Swarmer

## Company Overview
- **One-liner**: Swarmer develops combat-driven, vendor-agnostic collaborative autonomy software that enables one operator to control hundreds of unmanned systems in real time.
- **Entity Type**: Private (Series A; has filed for Nasdaq IPO)
- **Headquarters**: Austin, Texas, USA (with operations in Ukraine, Poland, and Estonia)
- **Founded**: May 2023
- **Founders**: Serhii Kupriienko (Global CEO) and Alex Fink (President & US CEO)

## Core Business
- **Primary industry**: Defense technology / Autonomous systems
- **Target customers**: Military and defense organizations (B2G)
- **Mission or purpose**: To provide intelligent swarming software that allows large numbers of low-cost unmanned systems to operate collectively as one coherent, resilient force, keeping humans out of harm’s way.

## Products & Services
- **Swarmer Software Platform**: A modular, platform-agnostic software stack for autonomous navigation, real-time combat data fusion, AI-driven collaboration, and scalable autonomy. Features encrypted over-the-air updates. Deployed on over 100,000 real-world combat missions in Ukraine since April 2024.

## Market Standing
- **Valuation/Market Cap**: Not publicly available (private company; filed for IPO but terms undisclosed)
- **Key Metric**: Total funding of $15 million (Series A, first for a Ukrainian startup) – [aviationweek.com](https://aviationweek.com/defense/aircraft-propulsion/swarmer-takes-15-million-series-first-ukrainian-startup)
- **Notable Investors/Partners**: Not individually named in available sources; has signed MOUs with Powerus and contracts with SkyKnight.
- **Growth Signals**: 
  - More than 100,000 combat missions flown by nearly 50 units under active EW/GPS-denied conditions.
  - Filed for Nasdaq IPO in 2025/2026.
  - Rapid headcount growth and active hiring across engineering, sales, operations, and product roles in multiple countries.

## Competitive Advantages
- **Real-world validation**: Software evolved on the battlefield in Ukraine, not in a lab – terabytes of proprietary combat data inform ML models.
- **Vendor-agnostic**: Operates at the intelligence layer, independent of any single hardware supplier or platform.
- **Resilience**: Designed for contested, degraded, GPS-denied environments with continuous over-the-air updates.
- **Scalability**: One operator can control hundreds of autonomous systems simultaneously.

## Strategic Focus
- **Current priorities**: Scaling the platform for multi-domain operations, expanding into new defense markets, and completing a public listing on Nasdaq. Continued investment in AI-driven autonomy and real-time coordination.
- **Direction for growth**: From frontline Ukrainian operations to a global defense technology company, with a focus on collaborative autonomy across air, land, sea, and space.

## Why Work Here
- **Culture**: Combat-tested, mission-driven environment where software directly impacts human safety and national security. Emphasis on "Send drones. Keep humans."
- **Remote/hybrid policy**: Roles available across EU, USA, Ukraine, and Estonia; some positions listed as "Remote Texas" and "Remote" – hybrid likely depending on location.
- **Notable perks/engineering culture**: Opportunity to work on cutting-edge AI and autonomy software that is actively deployed in real-world combat. Rapid growth phase means significant impact and career advancement. Engineering leadership, product, and pilot roles available.
- **Current hiring areas**: Engineering Leadership (EU & USA), Sales & Marketing Leadership (EU & USA), Engineers & Pilots (Ukraine & EU), Operations (Ukraine & EU), Product Roles (EU & Ukraine). Talent pool open for future roles – [jobs.ashbyhq.com](https://jobs.ashbyhq.com/swarmer)

## Sources
1. [getswarmer.com](https://getswarmer.com/) – Company homepage and capabilities
2. [getswarmer.com/about](https://getswarmer.com/about/) – Company history, leadership, mission
3. [investors.getswarmer.com](https://investors.getswarmer.com/) – Investor relations, news releases, IPO filing
4. [aviationweek.com](https://aviationweek.com/defense/aircraft-propulsion/swarmer-takes-15-million-series-first-ukrainian-startup) – Series A funding announcement
5. [jobs.ashbyhq.com/swarmer](https://jobs.ashbyhq.com/swarmer) – Job listings and hiring areas
6. [swarmer.peopleforce.io/careers](https://swarmer.peopleforce.io/careers) – Alternative careers page with talent pool

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