---
title: 'Office Manager at Viktor'
canonical: 'https://feeny.ai/job/office-manager-viktor-warsaw-zfkmhhwre89y'
type: 'job'
last_seen: '2026-09-07'
---

# Office Manager at Viktor

- **Company:** Viktor
- **Location:** Warsaw, Poland
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-09-02
- **Last confirmed live:** 2026-09-07
- **Apply:** https://jobs.ashbyhq.com/viktor/e4c583fe-01d8-4cca-bc0f-ec96746a5ce3

## Job description

Most office managers run an office. You'll build one - the vendors, processes, and standards that keep a company's physical layer running at 40 people and still hold at 100. You're the first person in this role, which means nothing exists yet. That's the appeal.

We're growing fast, and every month adds desks, deliveries, visitors, and vendors. Handling each one by hand doesn't scale. Your job is to turn the office into a system: things reorder before they run out, guests are expected before they arrive, new joiners find a working desk on day one - without anyone asking you.

## WHAT YOU'LL BUILD

- A purchasing system - supplies, coffee, equipment, furniture. Tracked stock levels, compared vendors, invoices filed for accounting. Nothing runs out, ever.
- A logistics flow - every package in and out goes through one process: receiving, distributing, returns, couriers.
- A facilities operation - repairs, building management, access cards, keys, parking. Problems get fixed before they're reported.
- A visitor experience - guests, candidates, and partners are welcomed and looked after. First impressions are part of your output.
- An upkeep standard - cleaning service coordinated, shared spaces in shape, the bar raised where you see it slipping.
- A day-one setup - new joiners walk into a ready desk with working equipment. Plus office events and the errands that keep the week moving.

## THE BAR

Every thread is yours until it closes. You notice, fix, and confirm - nobody asks twice. The measure of success: the team never thinks about the office, and every system you build runs without you in the room.

## WHO YOU ARE

- 2+ years in an office manager or facilities role
- You run on lists and systems, not memory
- Reliable - if you say it's handled, it's handled
- Proactive - the broken chair is fixed before anyone mentions it
- Warm and professional - you're often the first face people see
- Strong English (company language); Polish a big plus for vendors and couriers
- Warsaw-based, on-site - the role is the office

Nice to have: you've built the office function from scratch before, negotiated a vendor below their first quote, or use AI tools (ChatGPT, Claude, Viktor) to systematize your own work.

## HOW WE WORK

Small team, high trust, low process. Decisions are made by owners, not committees. You will ship your first week. You will talk to users your first day.

We don't do alignment meetings or stakeholder syncs. We build things, see if they work, and iterate.

## WHY VIKTOR

We're one of the fastest-growing companies in the world. The product works. The market is pulling.

This is a rare window: everyone here owns something real. Not a task. A surface of the company that customers depend on.

That doesn't last forever. Right now, it's still true.

## COMPENSATION

Top-of-the-market salary and the kind of ownership that only exists at this stage.

The best work happens when you're in the room. Munich, New York, Dublin, and Warsaw. Remote for some roles.

## About Viktor

## Company Overview
- **One-liner**: Viktor is an AI employee that lives in Slack and Microsoft Teams, connecting to 3,200+ tools to execute real work—reports, dashboards, code, campaigns, and more.
- **Entity Type**: Private (Pre-Seed / Seed stage)
- **Headquarters**: Wilmington, Delaware, United States
- **Founded**: 2026 (as per LinkedIn)
- **Founders**: Peter Albert (Co-Founder)

## Core Business
- **Primary industry**: AI-powered enterprise productivity / digital labor
- **Target customers**: B2B, teams of all sizes (used by 40,000+ teams), from SMB to enterprise
- **Mission or purpose statement**: "Give every company an AI employee that connects to their tools and does the work." — from [viktor.com/about](https://viktor.com/about)

## Products & Services
- **Viktor (AI Employee)**: A managed AI assistant that operates as a team member in Slack and Microsoft Teams. Connects via OAuth to 3,200+ integrations (Stripe, HubSpot, Linear, Notion, Jira, GitHub, Google Drive, etc.). Executes tasks end-to-end: pulls live data, writes code, builds web apps, generates reports, automates workflows, manages code reviews, and more. Delivers real outputs (PDFs, spreadsheets, deployed apps, code commits) rather than text summaries. Includes scheduling for recurring tasks and proactive automation suggestions.

## Market Standing
- **Valuation/Market Cap**: Not disclosed (private)
- **Key Metric**: Total Funding of $2.9M (Pre-Seed round led by Nat Friedman and Daniel Gross on 2024-06-13; seed round with one investor on 2025-04-20) — from [LinkedIn](https://www.linkedin.com/company/viktor_com)
- **Notable Investors/Partners**: Backed by BEK Ventures, Inovo VC, Accel, KAYA, NFDG, Tenacity Capital, Oxford Seed Fund, Leonis Capital. Angel investors include Koen Bok, Jorn van Dijk, Joel Hellermark, Guillermo Rauch, Alex Bouaziz, Stewart Butterfield, Cal Henderson, Harry Stebbings, Max Mullen, Nico Rosberg, Lenny Rachitsky, Shaan Puri, Charlie Songhurst, Daniel Gross, Nat Friedman, Mati Staniszewski, Bartek Pucek, Shawn Wang (swyx). — from [viktor.com/about](https://viktor.com/about)
- **Growth Signals**: 40,000+ teams using the product. LinkedIn reports 9 employees (+37.5% YoY growth). Monthly employee growth of +15.8%. Presence in Poland, Germany, and US. SOC 2 Type 1 compliant (under parent Zeta Labs / Jace AI), SOC 2 Type 2 and ISO 27001 in progress, CASA Tier 3 certified. Listed in Slack App Directory and approved by Microsoft for Teams.

## Competitive Advantages
- **Execution vs. chat**: Viktor performs actions (sends emails, updates CRMs, deploys apps) rather than just generating text—differentiator from ChatGPT/typical AI assistants.
- **Deep integration breadth**: 3,200+ pre-built integrations with OAuth, covering CRM, analytics, project management, version control, ad platforms, etc.
- **Persistent workspace & context**: Maintains team context, learns workflows over time via internal "skills," and operates across all channels/public DMs (with RBAC and private mode on roadmap).
- **Security posture**: SOC 2 Type 1, CASA Tier 3, data encrypted in transit/at rest, isolated compute per user, no training on customer data, GDPR and CCPA aligned.
- **Short time-to-value**: Setup in minutes, no code or developer required; Viktor handles onboarding himself.

## Strategic Focus
- **Privacy & security enhancements**: Actively building Private Mode (isolated per-user conversations), RBAC, per-user OAuth token scoping, data retention controls, sensitive data handling.
- **Platform expansion**: Continued integration of new tools and deeper capabilities (app building, code engineering, proactive automation).
- **Team scale**: Growing engineering team (currently 9 people, with technical roles in Poland, Germany, US) to accelerate product development.

## Why Work Here
- **Culture highlights**: Mission-driven ("bet on the upside, make decisions from hope, not fear"), small focused team (9 people) building an AI employee for "the rest of us." Emphasis on taking care of each other and asking "what if this goes right?" — from [viktor.com/about](https://viktor.com/about)
- **Remote/hybrid/office policy**: Not explicitly stated, but team is distributed across Poland, Germany, and US (including Wilmington HQ). Likely remote-friendly given global talent sources (HCLTech, Visa, McKinsey, etc.).
- **Notable perks**: $100 in free credits on signup, no credit card required. Product is dogfooded internally. Early-stage equity potential, backed by top-tier investors and angels. Roles listed on [jobs.ashbyhq.com/viktor](https://jobs.ashbyhq.com/viktor) — check for open positions.

## Sources
1. [viktor.com](https://viktor.com/)
2. [viktor.com/about](https://viktor.com/about)
3. [viktor.com/product](https://viktor.com/product)
4. [LinkedIn](https://www.linkedin.com/company/viktor_com)
5. [Jobs page](https://jobs.ashbyhq.com/viktor)

## Other roles at Viktor

- [Partnership Operations Manager](https://feeny.ai/job/partnership-operations-manager-viktor-warsaw-1pp5z7m62b8k) — Warsaw, Poland
- [GTM Engineer](https://feeny.ai/job/gtm-engineer-viktor-warsaw-we0y5732wk48) — Warsaw, Poland
- [Junior Performance & Marketing Designer](https://feeny.ai/job/junior-performance-marketing-designer-viktor-warsaw-053vg6gk0mr0) — Warsaw, Poland
- [Senior Performance & Marketing Designer](https://feeny.ai/job/senior-performance-marketing-designer-viktor-warsaw-1papkgm593gk) — Warsaw, Poland
- [Growth Analytics Engineer](https://feeny.ai/job/growth-analytics-engineer-viktor-warsaw-09r3se79pmjs) — Warsaw, Poland
- [Senior Video Editor (Performance Creative)](https://feeny.ai/job/senior-video-editor-performance-creative-viktor-warsaw-xza91qframcp) — Warsaw, Poland
- [Operations Engineer](https://feeny.ai/job/operations-engineer-viktor-warsaw-2ep3hsf8jkyj) — Warsaw, Poland
- [Lifecycle Manager](https://feeny.ai/job/lifecycle-manager-viktor-warsaw-5r6n81xtk4zd) — Warsaw, Poland
- [Founding Account Executive (US)](https://feeny.ai/job/founding-account-executive-us-viktor-new-york-gtdm4ea66pq1) — New York, NY
- [Performance Marketing Lead (Google Ads)](https://feeny.ai/job/performance-marketing-lead-google-ads-viktor-warsaw-78j9f97m4xa9) — Warsaw, Poland