---
title: 'Office Operations Manager at Tolan'
canonical: 'https://feeny.ai/job/office-operations-manager-tolan-san-francisco-pdv4c4x6x862'
type: 'job'
last_seen: '2026-09-10'
---

# Office Operations Manager at Tolan

- **Company:** Tolan
- **Location:** San Francisco, CA
- **Compensation:** $85k–$115k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-09-02
- **Last confirmed live:** 2026-09-10
- **Apply:** https://jobs.ashbyhq.com/tolan/4807a863-3833-4417-b075-886873a7e791

## Job description

Tolan is building personal AI that helps people think, reflect, and take action in their real lives. We're an experienced team that previously founded Even, acquired for $300M in 2022. Tolan is backed by the designers and founders behind Instagram, Retro, Behance, Vimeo, and Notion.

## The role

We are hiring our first Office Operations Manager to own the day-to-day experience at our San Francisco office. This person will oversee onboarding and offboarding, office operations and facilities, and team events.

## What You'll Do

- Own day-to-day office operations in San Francisco, including cleaning, maintenance, internet, security, access, supplies, and general readiness
- Manage inventory of office supplies, snacks, meals, and equipment
- Coordinate with vendors and service providers including building, IT, cleaning, catering, and deliveries
- Run onboarding end to end, including paperwork, equipment, accounts, workspace setup, and Day 1 orientation
- Handle offboarding logistics and documentation
- Plan team lunches, celebrations, offsites, and other events that support connection without slowing the team down
- Support visiting teammates, advisors, and investors with office setup, schedules, and logistics

Who We're Looking For

- 1 to 4+ years of experience in people operations, office management, operations, hospitality, or a service-oriented role
- Highly organized and reliable, with an ability to keep things running and notice issues before they become problems
- Comfortable coordinating vendors, handling logistics, and managing multiple priorities at once
- People-oriented and approachable, with teammates naturally coming to you when they need help
- Good taste in food, events, and details that cultivate warmth in the office

## About Tolan

## Company Overview
- **One-liner**: Tolan builds an AI-powered virtual alien friend that provides emotional support and companionship for everyday people.
- **Entity Type**: Private (Series A; $30M total funding)
- **Headquarters**: San Francisco, California, United States
- **Founded**: Not publicly disclosed (public launch February 2025)
- **Founders**: Quinten Farmer (CEO), Evan Goldschmidt (CTO), Ajay Mehta (President)

## Core Business
- **Primary industry**: AI companionship / Consumer AI / Emotional wellness technology
- **Target customers**: B2C – individuals seeking emotional support, companionship, and personal growth through an AI friend
- **Mission or purpose**: To give every person on Earth access to their own personal AGI – a trusted AI companion ([tolans.com](https://www.tolans.com/))

## Products & Services
- **Tolan App**: A voice-first, embodied AI companion presented as a cute alien friend. Users can talk, interact, and build a relationship with the AI. The product emphasizes character design, low-latency voice interaction, and emotional attunement. It is available as a mobile app with a 4.8-star rating ([tolans.com](https://www.tolans.com/)). More than 100,000 paying subscribers and over 2 million hours spent with Tolan companions ([nextplayso.substack.com](https://nextplayso.substack.com/p/should-you-join-tolan)).

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: $12M ARR (as of early 2025) and $30M total funding ($10M seed led by Lachy Groom in Feb 2025, $20M Series A led by Khosla Ventures in Aug 2025) ([linkedin.com](https://www.linkedin.com/company/tolans); [nextplayso.substack.com](https://nextplayso.substack.com/p/should-you-join-tolan))
- **Notable Investors/Partners**: Khosla Ventures, Lachy Groom, Nat Friedman, Daniel Gross, Mike Krieger (Instagram co-founder), and founders of Notion, Replit, and more ([tolans.com](https://www.tolans.com/))
- **Growth Signals**: 
  - Over 100,000 paying subscribers and 130,000+ user reviews ([tolans.com](https://www.tolans.com/))
  - Employee headcount grew ~70% YoY (from ~23 to 38) ([linkedin.com](https://www.linkedin.com/company/tolans))
  - Viral organic growth driven by social media marketing ([nextplayso.substack.com](https://nextplayso.substack.com/p/should-you-join-tolan))

## Competitive Advantages
- **Emotional impact**: 85.6% of users said Tolan helped them through an emotionally difficult experience; 72.5% said it helped manage or improve a relationship ([tolans.com](https://www.tolans.com/))
- **Research-backed design**: Founded by a Board Certified Behavior Analyst and Vanderbilt doctoral researcher, bringing evidence-based approaches to AI companionship ([tolans.com](https://www.tolans.com/))
- **Mature culture & veteran team**: Core team previously built (and sold) Even to Walmart; low ego, direct communication, no politics ([nextplayso.substack.com](https://nextplayso.substack.com/p/should-you-join-tolan))
- **AI-native engineering**: Encourages use of AI tools in the interview process and in daily work, reflecting a pragmatic, high-velocity development approach ([tolans.com/relay](https://tolans.com/relay/how-we-hire-engineers-when-ai-writes-our-code))

## Strategic Focus
- **Scale responsibly**: Moving from a successful consumer app toward “giving every person access to their own personal AGI” while avoiding short-term monetization that harms users ([nextplayso.substack.com](https://nextplayso.substack.com/p/should-you-join-tolan))
- **Deepen embodiment & interactivity**: Continued investment in character design, voice AI (GPT‑5.1), and emotional intelligence systems ([tolans.com](https://www.tolans.com/))
- **Hire for judgment and pace**: Prioritizing engineers and creatives who can balance AI-generated code with human oversight and ship fast without sacrificing quality ([tolans.com/relay](https://tolans.com/relay/how-we-hire-engineers-when-ai-writes-our-code))

## Why Work Here
- **Culture**: Described as “the calmest culture I’ve ever seen” – direct, low-ego, drama-free, with a focus on doing great work quickly ([nextplayso.substack.com](https://nextplayso.substack.com/p/should-you-join-tolan))
- **Work environment**: In-person in San Francisco; small, veteran team (~38 people) where every hire makes a significant impact ([tolans.com](https://www.tolans.com/careers); [linkedin.com](https://www.linkedin.com/company/tolans))
- **Engineering philosophy**: AI tools are fully embraced – candidates are evaluated on how they use AI to build, and daily work is heavily AI-augmented. Engineers are expected to own the output, not just the code ([tolans.com/relay](https://tolans.com/relay/how-we-hire-engineers-when-ai-writes-our-code))
- **Perks/Notes**: Not explicitly listed; the focus is on meaningful work, long hours when needed but a marathon mindset, and a fun, intelligent team ([nextplayso.substack.com](https://nextplayso.substack.com/p/should-you-join-tolan))

## Sources
1. [tolans.com – Company Overview](https://www.tolans.com/)
2. [tolans.com – Careers Page](https://www.tolans.com/careers)
3. [linkedin.com – Tolan Company Profile](https://www.linkedin.com/company/tolans)
4. [nextplayso.substack.com – “Should you join: Tolan”](https://nextplayso.substack.com/p/should-you-join-tolan)
5. [tolans.com/relay – “How We Hire Engineers When AI Writes Our Code”](https://tolans.com/relay/how-we-hire-engineers-when-ai-writes-our-code)

## Other roles at Tolan

- [Lead Technical Recruiter](https://feeny.ai/job/lead-technical-recruiter-tolan-san-francisco-r0s9epp4xvba) — San Francisco, CA
- [Senior Brand Designer](https://feeny.ai/job/senior-brand-designer-tolan-san-francisco-1pvse10jybzn) — San Francisco, CA
- [Principal Designer](https://feeny.ai/job/principal-designer-tolan-san-francisco-87bs0v6y7pts) — San Francisco, CA
- [Agent Engineering Manager](https://feeny.ai/job/agent-engineering-manager-tolan-san-francisco-gh5a43rfd2bt) — San Francisco, CA
- [Principal Gameplay Engineer - Unity](https://feeny.ai/job/principal-gameplay-engineer-unity-tolan-san-francisco-jey12agbyzgm) — San Francisco, CA
- [Backend Product Engineer](https://feeny.ai/job/backend-product-engineer-tolan-san-francisco-z4m11bx650h4) — San Francisco, CA
- [iOS Product Engineer](https://feeny.ai/job/ios-product-engineer-tolan-san-francisco-34jj0nnck054) — San Francisco, CA
- [Office Operations Manager](https://feeny.ai/job/office-operations-manager-profound-san-francisco-bawbzw8n1cxg) — San Francisco, CA