---
title: 'Onboarding Coordinator (FTC, 12 months) at GreenLight Workforce Solutions Inc'
canonical: 'https://feeny.ai/job/onboarding-coordinator-ftc-12-months-greenlight-workforce-solutions-inc-effqs6w0jfsf'
type: 'job'
last_seen: '2026-09-05'
---

# Onboarding Coordinator (FTC, 12 months) at GreenLight Workforce Solutions Inc

- **Company:** GreenLight Workforce Solutions Inc
- **Location:** Singapore
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-08-31
- **Last confirmed live:** 2026-09-05
- **Apply:** https://jobs.ashbyhq.com/greenlight-workforce-solutions/78b5c333-8662-47c2-b73f-0548bf60a771

## Job description

## ABOUT OPENAI

OpenAI’s mission is to ensure that general-purpose artificial intelligence benefits all of humanity. We build models and products that help people learn, create, and solve problems, and we work to do so safely and responsibly.

## ABOUT THE ROLE

OpenAI is seeking an Onboarding Coordinator to help create a smooth and welcoming onboarding experience for new hires across the Asia-Pacific region. In this role, you will coordinate communications with new employees and hiring managers, manage onboarding schedules and sessions, support in-person onboarding activities, and maintain onboarding resources and documentation to ensure a consistent and effective experience for every new hire.

## ACTIVITIES/RESPONSIBILITIES

New Hire & Manager Communications

- Draft and send APAC-specific new hire communications using existing templates, including pre-start logistics, Day 1 welcome notes, Workday reminders, travel guidance, and regionally relevant onboarding information.
- Coordinate manager-facing communications to set clear expectations for Day 1, regional onboarding logistics, and early ramp support.
- Monitor and respond to questions in onboarding-related Slack channels, partnering with IT, Workplace, Recruiting, HRBPs, and People teams to resolve or escalate issues as needed.
- Support communications for hires joining in Singapore, India, Australia, and other APAC locations, ensuring guidance reflects local office readiness, holidays, and operational nuances.

Calendar & Session Management

- Manage calendar invites for APAC onboarding sessions, including Day 1 orientation, IT onboarding, security briefings, culture sessions, and region-specific programming.
- Coordinate onboarding sessions across APAC, ensuring accurate scheduling, time zone alignment, facilitator readiness, and clear new hire instructions.
- Maintain recurring invite logistics, including meeting links, room assignments, presenter coordination, attendance tracking, and recording permissions.
- Support population and upkeep of the 2026 APAC onboarding calendar, reflecting regional start dates, local holidays, office availability, and capacity considerations.

Onsite Partnership & Culture Integration

- Partner closely with Workplace and Facilities teams in Singapore, India, and Australia to support in-person onboarding experiences, including room setup, AV coordination, materials, signage, and day-of execution.
- Work with onsite partners to ensure new hires feel welcomed, connected, and integrated into OpenAI’s culture from Day 1.
- Provide facilitator assistance during in-person sessions to ensure smooth delivery, strong engagement, and a consistent new hire experience across APAC.
- Support local execution needs as new offices come online, helping translate global onboarding standards into regionally relevant experiences.

Internal Pages & Resource Management

- Maintain and update internal onboarding pages, including Notion and OpenHouse, with current APAC-relevant information, including:
- 2026 onboarding dates, deadlines, and regional nuances
- Updated onboarding and culture content aligned to global standards
- APAC IT device guidance, benefits overviews, travel expectations, and location-specific logistics
- Singapore, India, and Australia office guidance as those locations scale
- Archive outdated materials and ensure version control so onboarding resources remain accurate, easy to navigate, and aligned with global People Programs standards.

## QUALIFICATIONS

Required

- 8–10+ years of experience in HR, People Operations, HR Operations, or a related field.
- Experience managing or coordinating employee onboarding processes.
- Familiarity with visa processes and the ability to understand basic requirements, processes, and where to obtain support.
- Experience coordinating business travel and related logistics.
- Strong calendar management and coordination skills.
- Strong stakeholder management and communication skills.
- Excellent organizational skills and attention to detail.
- Ability to independently identify what is required, determine the appropriate process or point of contact, and follow through to completion.
- Strong written and verbal English communication skills.

## Nice to Have

- Experience working in a technology or fast-paced environment.
- Experience supporting globally distributed or international teams.
- Mandarin or Japanese language skills.
- Experience working with HRIS, onboarding, or other people-related systems.
- Demonstrated ability to quickly learn new tools and processes and pivot as business needs change.

Working Arrangement

- Hybrid: 3 days per week in the office.
- Team's core in-office days are Monday, Tuesday, and Wednesday (MTW).

## About GreenLight Workforce Solutions Inc

## Company Overview
- **One-liner**: GreenLight.ai is an AI-powered Freelancer Management System (FMS) that helps businesses compliantly hire, manage, and pay freelancers and contractors globally.
- **Entity Type**: Private (Pre-Seed stage)
- **Headquarters**: Palo Alto, California, United States
- **Founded**: 2018
- **Founders**: Jason Posel, Spencer Greene

## Core Business
- **Primary industries**: Human Resources, Artificial Intelligence, Software, InsurTech
- **Target customers**: B2B – enterprises, staffing firms, talent marketplaces, and companies managing contingent workforces
- **Mission / purpose**: “Making it easy to hire, organize, and pay contractors – anywhere.”

## Products & Services
- **Global Workforce Management System**: A single platform for onboarding, time tracking, billing, and reporting across more than 25 countries.
- **AI-Powered Worker Classification**: An AI engine that determines correct worker classification to mitigate misclassification risk.
- **Global Workforce Payments & Benefits**: Handles payroll and benefits for freelancers and contractors worldwide.
- **Regulatory & Tax Compliance**: Automates identity verification, background checks, and compliance with local tax and employment laws.
- **Automation & Analytics**: Automates paperwork and provides workforce analytics to stakeholders.
- **World‑Class API Integrations**: APIs that connect the platform with existing HR, payroll, and marketplace tools.
- **White‑Label & Embedded Solutions**: Custom configurations for staffing firms and marketplaces to offer the platform under their own brand.

## Market Standing
- **Valuation / Market Cap**: Not disclosed
- **Key Metric**: Funding – Closed an undisclosed Pre-Seed round on March 31, 2020.
- **Notable Investors / Partners**: Matt Mickiewicz, Blackhorn Ventures
- **Growth Signals**: Headcount estimated at 11–50 employees; active hiring for remote and hybrid roles across the US and UK; offers an API‑first approach to embed compliance and payments into client systems.

## Competitive Advantages
- Combines EOR (Employer of Record), AOR (Agent of Record), and worker classification into one integrated FMS platform.
- Proprietary AI‑driven classification engine reduces legal risk for companies using freelancers and contractors.
- Built with top employment law and compliance experts, enabling clients to scale quickly without expanding their back office.

## Strategic Focus
- Deepening global coverage (currently 25+ countries) and expanding white‑label/embedded offerings for talent marketplaces and staffing firms.
- Using AI and automation to further streamline contractor onboarding, compliance, and payment workflows.
- Prioritizing API integrations to embed compliance into customers’ existing tech stacks.

## Why Work Here
- **Work policy**: Offers remote, hybrid, and in‑office options; offices in Southport, FL (USA) and the United Kingdom.
- **Engineering culture**: Currently hiring a Full‑Stack AI Engineer / Workflow Automation Lead, indicating a focus on AI and automation.
- **Perks**: Not publicly described, but as an early‑stage VC‑backed startup, likely offers equity, flexible work, and direct impact on product direction.

## Sources
1. [greenlight.ai](https://www.greenlight.ai/)
2. [greenlight.ai/careers](https://www.greenlight.ai/careers/)
3. [Built In – GreenLight Workforce Solutions Inc.](https://builtin.com/company/greenlight-workforce-solutions-inc)
4. [Crunchbase – GreenLight Workforce Solutions](https://www.crunchbase.com/organization/greenlight-workforce-solutions)
5. [Ashby Jobs – GreenLight Workforce Solutions](https://jobs.ashbyhq.com/greenlight-workforce-solutions)

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