--- title: 'Operations Associate at MedRhythms' canonical: 'https://feeny.ai/job/operations-associate-medrhythms-portland-b4xa9nbnqk7c' type: 'job' last_seen: '2026-09-08' --- # Operations Associate at MedRhythms - **Company:** MedRhythms - **Location:** Portland, ME - **Employment:** full-time - **Work type:** hybrid - **Posted:** 2026-03-25 - **Last confirmed live:** 2026-09-08 - **Apply:** https://jobs.lever.co/medrhythms/ba5b0bf2-a82e-4ceb-bfa3-b531bb6205ff ## Job description ## NOTICE Please be aware that individuals have been receiving fraudulent interview and job offers from perpetrators seeking to acquire personal information. If you are asked to provide personal or financial information, pay a fee to apply for a position, accept an offer via email, text, or other messaging system, or if you are suspicious for other reasons that fraudulent activity may have occurred during your recruiting process, then please contact us directly at careers@medrhythms.com. MedRhythms will never ask for sensitive information before a candidate accepts an offer, we do not request a fee for applying to a job, we will not text you, and we will never conduct interviews via messaging systems. Company Overview MedRhythms is pioneering the development of next-generation neurotherapeutics designed to improve walking, mobility, and related functional outcomes via a proprietary, patented technology platform. Our mission is to help patients regain their mobility, by expanding access to patient-centered, world-class medical devices. Our groundbreaking technology uses sensors, software, and music to deliver evidence-based interventions to improve walking. At its core is a cutting-edge treatment mechanism based on the latest neuroscience research in music: rhythm can be used clinically to directly target the human motor system and improve functional outcomes in walking. It's our mission to see these outcomes realized for the millions of people worldwide who struggle with walking impairments, in conditions including stroke, Parkinson’s disease, and multiple sclerosis. In late 2023, MedRhythms launched InTandem, an FDA-authorized, prescription-only, home-use device intended to improve walking in adults with chronic stroke, and secured a new unique HCPCS reimbursement code in 2024. In early 2025, MOVIVE, our second FDA-authorized, prescription-only device was released to support gait rehabilitation and motor function for people living with Parkinson's disease. We are committed to developing evidence-based treatments, and have conducted clinical trials with leading research institutions across the U.S., including Johns Hopkins, Boston University, Mount Sinai, Cleveland Clinic, and Spaulding Rehabilitation. Cultural Pillars that drive us and our success: We are committed to People First We are committed to Excellence Always We are committed to being Action Focused At MedRhythms, we value the passion and diversity that people bring with them everyday. It is crucial to our culture when it comes to building a successful and innovative team. If you are unsure whether your experience is a perfect fit for the position you are interested in, we encourage you to apply. Position Overview The Operations Associate supports patients, healthcare providers, and internal teams in coordinating prescription services from enrollment through fulfillment. This role ensures documentation is complete and accurate, facilitates communication to obtain required information, and helps maintain timely prescription processing. The ideal candidate is detail-oriented, organized, and committed to delivering a positive patient and provider experience while adhering to privacy and compliance standards. ## Responsibilities - Case manage prescriptions from intake to completion, monitoring missing information and screening for completeness and quality on all documentation - Review assigned forms and documents for required information; flag missing or incomplete items. - Contact healthcare provider offices via fax, email, and phone to request missing documentation or information. - Record all outreach attempts, and communications in the Company’s CRM (Salesforce). - Enter information provided on patient enrollment forms and other documents into the company's CRM (Salesforce). - Upload, categorize, and/or save digital files according to Company procedures. - Prepare and send routine communications, using approved templates when applicable. - Communicate professionally and in compliance with Company privacy standards and applicable regulations. - Complete ad-hoc projects as needed, which could include drafting communications, synthesizing data, or preparing other resources for internal communications and/or partner relationships We’re looking for you to bring - Strong organizational and problem-solving skills with attention to detail - Ability to manage multiple tasks and prioritize effectively in a fast-paced environment - Strong written and verbal communication skills - Proficiency in Google Suite or Microsoft office; experience with CRM systems (e.g., Salesforce) a plus. - Ability to handle sensitive information with discretion and professionalism - Ability to learn quickly and adapt to the constantly shifting healthcare landscape Helpful experiences and skills (if you don’t have them, it’s not a dealbreaker) - Experience in the healthcare or pharmaceutical industry, with knowledge of regulatory requirements and compliance standards. - Experience with customer service software (e.g., Zendesk, Salesforce) - Familiarity with digital therapeutics or medical devices. - Experience working in a startup or fast-paced environment, with the ability to adapt to change and navigate ambiguity. ## What we can offer you - Meaningful, purpose driven work on a life-changing product - Opportunity for growth across various functions - Collaborative, supportive, smart and fun team - Generous paid time off: vacation, sick and volunteer time off - Downtown Portland, Maine office: Inviting office in the heart of the Old Port We are an equal opportunity employer and welcome people of diverse backgrounds, experiences, abilities, and perspectives. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the talent selection process, please reach out to careers@medrhythms.com ## About MedRhythms ## Company Overview - **One-liner**: MedRhythms builds next-generation neurotherapeutics that use music, sensors, and software to improve walking and mobility for people with neurologic injuries and diseases. - **Entity Type**: Private (privately held, funded stage: Series B + subsequent rounds) - **Headquarters**: Portland, Maine, United States (with an office in Boston, MA) - **Founded**: 2013 - **Founders**: Brian Harris (CEO) and Owen McCarthy (Co-founder, Senior Advisor) ## Core Business - **Primary industry**: Digital therapeutics / neurorehabilitation (Biotechnology Research) - **Target customers**: B2B primarily (healthcare providers, rehabilitation hospitals, clinics) and B2C (patients through clinical pathways) - **Mission statement**: “To positively impact the lives of those living with neurologic injury and disease by building next-generation neurotherapeutics that leverage the power of music and technology to redefine what’s possible in brain health, for patients around the world.” ## Products & Services - **MedRhythms Platform**: A proprietary, patented digital therapeutic combining wearable sensors, software, and rhythmic music to target neural circuitry and improve walking, mobility, and functional outcomes. The platform is designed for conditions such as stroke, multiple sclerosis, and Parkinson’s disease. - **Clinical Neurologic Music Therapy**: In-person and hybrid therapy services delivered by Neurologic Music Therapists (NMTs) as part of the company’s clinical care model. - **Pipeline**: The company is developing additional digital therapeutics across a range of neurological conditions beyond walking/mobility. ## Market Standing - **Valuation/Market Cap**: Not publicly disclosed (private company) - **Key Metrics**: - Annual Revenue: **$12M** (as of latest fiscal year) - Total Funding: **$65.2M** across 14 rounds - **Notable Investors/Partners**: - Advantage Capital (led Series B, $25M in July 2021) - Morningside (led Series B) - Maine Technology Institute (grant) - Additional venture rounds in 2023 ($19.8M) and 2026 ($3.3M) - **Growth Signals**: - Headcount grew **13.2% year-over-year** to 43 employees (as of mid-2026) - Monthly LinkedIn follower growth of +0.4%; yearly +9.3% - Active hiring for Neurologic Music Therapist roles in Boston and Portland, ME - Recent $3.3M venture round in March 2026 indicates continued investor confidence ## Competitive Advantages - **Proprietary technology**: Patented platform combining music, sensors, and neuroscience to target neural circuitry – a hard-to-replicate combination. - **Clinical evidence**: Focus on evidence-based Neurologic Music Therapy (NMT) and partnerships with major rehabilitation hospitals (Spaulding, Burke, etc.) builds credibility in the healthcare space. - **Regulatory pathway**: As a digital therapeutic, the company follows a strict medical device/regulatory path, creating a barrier for competitors. - **Mission-driven brand**: Strong “people first” culture and a compelling vision (improving brain health globally) attracts top talent and partners. ## Strategic Focus - **Pipeline expansion**: Developing digital therapeutics for multiple neurological indications (stroke, MS, Parkinson’s) to broaden addressable market. - **Scale clinical operations**: Growing the team of Neurologic Music Therapists and expanding into new geographic markets (e.g., Boston, beyond Maine). - **Commercial growth**: Moving from grant and venture-funded R&D toward sustainable revenue growth ($12M annual revenue and climbing). - **Regulatory and reimbursement**: Likley working on FDA clearance/clearances and insurance reimbursement to enable broad adoption. ## Why Work Here - **Culture**: - Hybrid-first model: employees can work remotely across the U.S. or from the Portland, ME headquarters / Boston office. Regular in-person gatherings at HQ for team integration. - Cultural pillars: “People first,” “Excellence always,” “Action focused.” - Frequent remote and in-person social events; pet-friendly office. - **Benefits**: - Employee Stock Options (ownership in a fast-growing digital therapeutics leader) - Medical, dental, vision, disability, and life insurance - Flexible paid time off (vacation, sick, personal, volunteer) - 12 weeks paid parental leave for primary caregivers - Employee-funded pre-tax and Roth 401(k) retirement plan - **Work environment**: Described as “fun, fast-paced, and fulfilling.” Focus on flexibility, trust, and making a tangible impact on patients’ lives. - **Hiring process**: - Hybrid (remote + periodic HQ visits) and on-site roles available. - May use AI tools for resume screening but final decisions are made by humans. - Open positions include Neurologic Music Therapists (NMT) and likely engineering, clinical, and commercial roles. - **Location**: Headquarters in Portland’s Old Port district (183 Middle St, Portland, ME 04101) – a vibrant, walkable area near the waterfront. ## Sources 1. [medrhythms.com/careers](https://medrhythms.com/careers/) 2. [medrhythms.com/about](https://medrhythms.com/about/) 3. [jobs.lever.co/medrhythms](https://jobs.lever.co/medrhythms) 4. [builtin.com/company/medrhythms-inc](https://builtin.com/company/medrhythms-inc) 5. [linkedin.com/company/medrhythms](https://linkedin.com/company/medrhythms) ## Other roles at MedRhythms - [Clinical Case Manager](https://feeny.ai/job/clinical-case-manager-medrhythms-portland-fyjcyw6ak2ec) — Portland, ME - [Clinical Support Specialist](https://feeny.ai/job/clinical-support-specialist-medrhythms-portland-36xfxwdcqs43) — Portland, ME - [Neurologic Music Therapist - Clinical Internship - Burke](https://feeny.ai/job/neurologic-music-therapist-clinical-internship-burke-medrhythms-white-plains-r31yy8qv39s4) — White Plains, NY - [Neurologic Music Therapist, Telehealth](https://feeny.ai/job/neurologic-music-therapist-telehealth-medrhythms-ff59hh5t9qk6) - [Neurologic Music Therapist](https://feeny.ai/job/neurologic-music-therapist-medrhythms-boston-djs2wnhgw2eq) — Boston, MA - [Neurologic Music Therapist - Clinical Internship - Spaulding](https://feeny.ai/job/neurologic-music-therapist-clinical-internship-spaulding-medrhythms-boston-wmtnabmf88xz) — Boston, MA - [General Interest](https://feeny.ai/job/general-interest-medrhythms-portland-3gcfd4a6j6ha) — Portland, ME - [Operations Associate](https://feeny.ai/job/operations-associate-nen-creative-new-york-6rshk5wa2x57) — New York, NY - [Operations Associate](https://feeny.ai/job/operations-associate-poseidon-aerospace-alameda-b79xt48vnsjy) — Alameda - [Operations Associate](https://feeny.ai/job/operations-associate-lyft-cleveland-tkhvb239mw9c) — Cleveland, OH