---
title: 'Operations Coordinator at Astera Institute'
canonical: 'https://feeny.ai/job/operations-coordinator-astera-institute-emeryville-vzkmsajmx2z9'
type: 'job'
last_seen: '2026-09-08'
---

# Operations Coordinator at Astera Institute

- **Company:** Astera Institute
- **Location:** Emeryville, CA
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-08-15
- **Last confirmed live:** 2026-09-08
- **Apply:** https://jobs.ashbyhq.com/astera/0ef6c81e-5220-4444-936e-e525f69c81c3

## Job description

Company Overview

Astera Neuro seeks to understand and engineer consciousness. We believe consciousness is the process by which the brain builds a coherent internal model of the world and the self. We aim to understand this model and to develop the technologies to write experience directly into the brain. By combining large-scale neural recording, causal perturbation, and brain-based AI, we seek to move neuroscience from observing correlates of experience to engineering it. The same tools carry direct therapeutic promise for neurological and psychiatric diseases that alter perception, thought, and sense of self. Because the science and tools required do not yet exist, we are assembling a founding team of neuroscientists, theorists, and engineers to create them. We do high-risk, high-reward science in a well-resourced, collaborative environment with competitive pay, and share everything openly under Astera's Open Science Policy.

Position Summary

Astera Neuro is looking for an Operations Coordinator to support the Chief Operating Officer in keeping our research operations organized, on schedule, and running smoothly. You'll sit at the center of the organization, tracking projects, coordinating across science, engineering, and operations teams, and making sure important work doesn't fall through the cracks. This is a great role for someone early in their career who is highly organized, detail-oriented, and excited to learn how a cutting-edge research organization runs day to day. The ideal candidate is a creative, tech-forward generalist who picks up new tools quickly and reaches for AI and automation before doing anything manual twice.

## What You Will Build

- Partner directly with the COO to manage day-to-day operational priorities, project timelines, and follow-ups across the organization.
- Track cross-functional projects from kickoff to completion, keeping timelines, owners, and action items organized and visible.
- Use AI tools and automation to streamline workflows, draft first-pass materials, and build lightweight internal tools.
- Coordinate and prepare materials for leadership meetings, all-hands, and cross-team syncs, including agendas, notes, and follow-up tracking.
- Support vendor, facilities, and logistics coordination to keep the lab and office running smoothly.
- Help plan and execute internal events, onboarding logistics, and team offsites.
- Support recruiting coordination, including interview scheduling, candidate communications, and offer logistics, as the team grows.
- Maintain operational documentation, trackers, and dashboards so the team always has an accurate view of what's in flight.
- Identify process gaps and help build lightweight systems that make the organization more efficient as it scales.
- Take on ad hoc projects and special initiatives as priorities shift, no two weeks will look exactly the same.

## Who You Are

Required:

- Bachelor's degree with 1–3 years of experience in a project coordination, operations, executive support, or program management role (internships count).
- Exceptional organizational skills and an ability to juggle multiple projects and deadlines without losing track of details.
- Strong written and verbal communication skills; comfortable interfacing with leadership and technical teams alike.
- A proactive, ownership-driven mindset — you notice what needs to get done and follow through without being asked twice.
- Comfortable working in a fast-paced, early-stage environment where priorities can shift quickly.
- Proficiency with common productivity and collaboration tools (e.g., Google Workspace, Slack, project trackers like Asana/Notion).
- Fluency with new software and an instinct to reach for AI tools and automation to work faster and better.
- Discretion and sound judgment with confidential information.

Preferred/Nice to Have:

- Experience supporting a senior executive or leadership team directly.
- Exposure to a research, lab, hardware, or scientific organization.
- Familiarity with basic budgeting, vendor management, or procurement processes.
- Experience with no-code or automation tools (e.g., Zapier, Airtable, Notion databases) or basic scripting.

## Why Join Us

This is a rare opportunity to get an inside view of how a cutting-edge neuroscience research organization operates, from the lab floor to the leadership table. You'll work closely with our COO, gain exposure to every part of the organization, and help build the operational foundation that lets our scientists and engineers do their best work. You don't need a neuroscience background; you need to be organized, resourceful, and excited to make things run better. When you apply, include a short note about a system, process, or tool you built or improved. Let's talk!

Astera Neuro provides a comprehensive benefits package and total compensation that is competitive and commensurate with the level of experience and qualifications.

We are an equal opportunity employer and value diversity and inclusion!

## About Astera Institute

## Company Overview
- **One-liner**: Astera Institute is a nonprofit organization that funds and conducts high-impact scientific research and engineering projects focused on neuroscience, artificial general intelligence (AGI), and open science to accelerate positive futures for humanity.
- **Entity Type**: Private nonprofit (501(c)(3) private foundation)
- **Headquarters**: Berkeley, California, United States
- **Founded**: 2020
- **Founders**: Jed McCaleb (also co-founder of Stellar Development Foundation and founder of Vast)

## Core Business
- **Primary industries**: Research services, neuroscience, artificial intelligence, life sciences, grantmaking
- **Target customers**: Not applicable (nonprofit; serves the research community and the public through open science and foundational advances)
- **Mission / purpose**: Empower visionary, high-leverage science and technology projects with the capacity to create transformative progress for human civilization. Focus on areas like AGI, science, and climate that lack natural homes in the existing innovation ecosystem.

## Products & Services
Astera operates three main divisions (not commercial products):
- **Neuro & AGI**: Directed neuroscience and AI research effort to understand biological intelligence and engineer safe, successful general intelligence systems. [astera.org](https://astera.org/)
- **Radial**: Life sciences research division that funds and runs high-impact fundamental scientific challenges, testing new models for how science is conducted. [astera.org](https://astera.org/)
- **Foundation**: Centralized operational, financial support, and ecosystem-building for Neuro-AI, Science, and Strategic Investments. Also leads Residency and Fellowship programs. [astera.org](https://astera.org/)

## Market Standing
- **Valuation / Market Cap**: Not applicable (nonprofit)
- **Key Metrics**: 
  - **Total assets** (2023): $2,003,858,714 [causeiq.com](https://www.causeiq.com/organizations/astera-institute,845162617/)
  - **Total expenses** (2023): $27,504,754 [causeiq.com](https://www.causeiq.com/organizations/astera-institute,845162617/)
  - **Investment income and dividends** (2023): $58,598,494 [causeiq.com](https://www.causeiq.com/organizations/astera-institute,845162617/)
  - **Headcount**: 55 employees (+63.4% YoY) [linkedin.com](https://www.linkedin.com/company/astera-institute)
- **Notable Investors / Partners**: Funded primarily by founder Jed McCaleb (grants contributed $131M in 2022). Key leaders include Prachee Avasthi (Head of Open Science), Doris Tsao (Chief Scientist – Neuro), Seemay Chou (CEO – Radial), and Dileep George (Co-Founder, Neuro & AGI). [astera.org](https://astera.org/team/)
- **Growth Signals**: 
  - 63.4% employee growth year-over-year (55 people) [linkedin.com](https://www.linkedin.com/company/astera-institute)
  - 23 active job postings (up 1050% YoY) [linkedin.com](https://www.linkedin.com/company/astera-institute)
  - LinkedIn followers grew 128.9% yearly [linkedin.com](https://www.linkedin.com/company/astera-institute)
  - Presence in Netherlands and United Kingdom [linkedin.com](https://www.linkedin.com/company/astera-institute)

## Competitive Advantages
- **Unique model**: Nonprofit foundation that internally incubates and directly funds high-risk, high-leverage research across neuroscience, AI, and life sciences — without the pressure of commercial returns.
- **Top-tier leadership**: Led by accomplished scientists (e.g., Doris Tsao, Dileep George) and experienced operators from organizations like Stellar, Google, and Arcadia Science. [astera.org](https://astera.org/team/)
- **Open science focus**: Strong commitment to open access research and new models for scientific collaboration, attracting talent who value transparency and impact.
- **Substantial capital base**: Over $2B in assets provides long-term runway for ambitious, multi-year projects.

## Strategic Focus
- Deepen understanding of biological intelligence through large-scale neural circuit analysis and causal manipulation (Neuro & AGI). [astera.org](https://astera.org/)
- Continue incubation of radical science projects via Radial, particularly in aging, biotech, and platforms. [causeiq.com](https://www.causeiq.com/organizations/astera-institute,845162617/)
- Expand the Residency and Fellowship programs to attract diverse scientific and engineering talent. [astera.org](https://astera.org/)
- Scale operations and hiring: current job postings span roles from vivarium operations manager to research scientists in energy-based models and distributed simulation systems. [jobs.ashbyhq.com](https://jobs.ashbyhq.com/astera)

## Why Work Here
- **Mission-driven work**: Directly contribute to foundational research that could reshape humanity’s future with AGI and novel science.
- **Benefits**: Full-time W2 employees receive top-tier medical/dental/vision insurance, 403(b) retirement plans, long-term disability plan, health/dependent-care FSAs, and commuter pre-tax accounts. [astera.org](https://astera.org/careers/)
- **Culture**: Described as an equal opportunity employer committed to equity and inclusion, encouraging diverse applicants. Emphasis on open science, experimentation, and high-leverage impact. [astera.org](https://astera.org/careers/)
- **Work setup**: Headquarters in Berkeley, CA; also has staff in the Netherlands and UK. Specific remote/hybrid policy not disclosed but multiple job postings suggest flexible arrangements.
- **Team composition**: Highly technical and research-oriented (21 researchers, 10 technical staff, 6 medical). Staff previously from Google, Stanford, UCSF, Arcadia Science, Relay Therapeutics. [linkedin.com](https://www.linkedin.com/company/astera-institute)
- **Rapid growth**: 63% YoY headcount increase and 1050% growth in job postings signal an expanding organization with ample career opportunities.

## Sources
1. [astera.org](https://astera.org/) – Homepage and division descriptions
2. [astera.org](https://astera.org/team/) – Leadership team details
3. [astera.org](https://astera.org/careers/) – Benefits and culture
4. [linkedin.com](https://www.linkedin.com/company/astera-institute) – Company page with headcount, growth, job postings, and talent sources
5. [causeiq.com](https://www.causeiq.com/organizations/astera-institute,845162617/) – Financials (990-PF: revenues, expenses, assets, program areas)
6. [jobs.ashbyhq.com](https://jobs.ashbyhq.com/astera) – Active open positions list

## Other roles at Astera Institute

- [Open Science Data Steward](https://feeny.ai/job/open-science-data-steward-astera-institute-emeryville-an38zx6jn5yj) — Emeryville, CA
- [Open Science Policy and Operations Manager](https://feeny.ai/job/open-science-policy-and-operations-manager-astera-institute-emeryville-e9favr4btbyy) — Emeryville, CA
- [Probe Engineer](https://feeny.ai/job/probe-engineer-astera-institute-alameda-v8cj3qr564xq) — Alameda, CA
- [Scientific Writer, Life Science (Radial)](https://feeny.ai/job/scientific-writer-life-science-radial-astera-institute-emeryville-fs8456g7v3fx) — Emeryville, CA
- [Principal AI Scientist (Polytope Bio)](https://feeny.ai/job/principal-ai-scientist-polytope-bio-astera-institute-remote-5wqeq3z45wdk)
- [Senior Research Associate or Scientist 1 (Polytope Bio)](https://feeny.ai/job/senior-research-associate-or-scientist-1-polytope-bio-astera-institute-dcpccg9h5c24) — Emeryville, CA
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- [Lead Scientist, Primate Whole-Brain Mapping & Atlas Development](https://feeny.ai/job/lead-scientist-primate-whole-brain-mapping-atlas-development-astera-institute-cxkjfnk72fvb) — Alameda, CA
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