---
title: 'Operations Coordinator at Constellation Institute'
canonical: 'https://feeny.ai/job/operations-coordinator-constellation-institute-berkeley-z6vfxgt5tndz'
type: 'job'
last_seen: '2026-09-10'
---

# Operations Coordinator at Constellation Institute

- **Company:** Constellation Institute
- **Location:** Berkeley, CA
- **Compensation:** $78k–$98k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-07-24
- **Last confirmed live:** 2026-09-10
- **Apply:** https://jobs.gem.com/constellation-institute/am9icG9zdDpTFIZJg_n09crB4XYfQrFX

## Job description

## About the role

The Operations Coordinator role is focused on providing office, administrative, and customer support to our staff and the researchers hosted in our shared workspace. This position will report to a member of the Shared Services team.

The ideal candidate is detail-oriented, has excellent interpersonal skills, and is excited to support AI safety research in a fast-paced and friendly work environment. (The vibe and pace of work is much closer to a growing startup than a traditional nonprofit.) Ideally, you also have a few years of office management, customer support, or administrative experience.

In this role, you’ll be the first person visitors and program participants meet when they arrive. You’ll respond to researcher support requests, maintain accurate records in our systems, troubleshoot and fix things around the office, and help facilitate special events.

This is an in-person, full-time position. This role requires being onsite from 8:30am-5:00pm on weekdays, plus periodic work on evenings and weekends when we are hosting events or handling urgent issues.

## Key responsibilities

- Administrative support: Reserving offices and meeting rooms. Booking travel and lodging for visitors and guests, preparing desks and offices for new members, updating headcount estimates, etc.
- Customer support: Welcoming visitors when they arrive, registering them in our systems, and giving orientation tours. Managing inbound support requests, solving the ones you can, and escalating tickets that require input from other team members.
- Site support: Troubleshoot and fix issues around the office. Order food, drinks, and office supplies. Update and post signage.
- Event support: Staffing workshops and happy hours, helping with event setup and takedown, identifying and responding to issues.
- Team support: Supporting other programs and projects as needed. Over time, you can take on more responsibility and ownership of the work you find most interesting.

## Skills & experience

- Experience coordinating administrative tasks for a team
- Ability to be friendly, professional, and engaging with a wide range of people
- Clear, concise written communication
- Strong attention to detail
- High level of proficiency with Google Docs & Sheets
- Comfortable learning new web applications and technologies
- Experience managing customer support issues or user requests (preferred, not required)
- Experience maintaining a physical workspace (preferred, not required)
- Experience planning in-person events for groups (preferred, not required)
- Experience using Slack, Asana, and CRM tools (preferred, not required)

You might be a good fit if:

- You enjoy helping people face-to-face in a fast-paced environment.
- You like creating spreadsheets to organize things.
- You love creating to-do lists and crossing tasks off your list.
- You can effectively prioritize and juggle a variety of competing requests.
- You care a lot about improving the user/customer experience.
- You are entrepreneurial and like learning new skills.
- You like taking responsibility and owning your work.
- You care about AI safety and improving researcher productivity.

## About Constellation Institute

## Company Overview
- **One-liner**: Constellation Institute is a non-profit independent research center that develops talent, supports key organizations, and creates coordination space to ensure transformative AI is developed, deployed, and governed safely.
- **Entity Type**: Private (501(c)3 Nonprofit)
- **Headquarters**: Berkeley, California, United States
- **Founded**: Not publicly available (likely recent, based on operational trajectory)
- **Founders**: Not publicly available

## Core Business
- **Primary Industry**: AI Safety & Security Research, Talent Development, Field Building
- **Target Customers**: Researchers, founders, and organizations working on AI safety; the broader AI safety ecosystem (nonprofits, academia, industry, government)
- **Mission/Purpose**: To ensure transformative AI is developed, deployed, and governed safely by reducing risks through talent development, supporting key players, and creating space for coordination [constellation.org](https://constellation.org/about)

## Products & Services
- **Astra Fellowship**: A fully-funded, in-person program pairing emerging researchers with senior advisors in technical safety, governance, strategy, or field-building [constellation.org](https://constellation.org/)
- **Visiting Fellowship**: A lightly-structured 3–6 month funded fellowship for full-time AI safety researchers to connect with the Constellation network and work from the Berkeley research center [constellation.org](https://constellation.org/)
- **Generator Residency**: A three-month, in-person residency for AI safety generalists starting in Summer 2026 [constellation.org](https://constellation.org/)
- **Incubator**: Office space, operational support, and access to an expert network for the next wave of organizations working on advanced AI risks [constellation.org](https://constellation.org/)
- **Research Center**: An independent research center in Berkeley, CA where exceptional researchers, forecasters, and operators collaborate on the hardest problems in AI safety and security [constellation.org](https://constellation.org/about)
- **Convening Programs**: Curated events to upskill talent, build shared understanding, and strengthen collaboration across the field [constellation.org](https://constellation.org/)

## Market Standing
- **Valuation/Market Cap**: Not applicable (Nonprofit)
- **Annual Revenue**: Not publicly available (nonprofit, funded by donations/grants)
- **Total Funding**: Not disclosed (nonprofit, 501(c)3 status confirmed)
- **Headcount**: **43 employees** with a monthly headcount growth of **+18.4%** [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Notable Investors/Partners**: No formal investors; network includes talent sourced from top AI safety organizations (Redwood Research, MATS Research, FAR.AI, GovAI, Center for AI Safety, University of Cambridge) [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Growth Signals**: 12 active job postings; monthly job posting growth of +20.0%; LinkedIn follower growth of +10.3% per month; workforce distributed across 5 countries (US, Canada, UK, Netherlands, Poland) [linkedin.com](https://www.linkedin.com/company/constellation-institute)

## Competitive Advantages
- **Network-First Model**: Deeply embedded in the AI safety ecosystem, regularly collaborating with top researchers and thought leaders
- **Field-Building Focus**: Not just research—actively incubates new organizations and places talent in high-impact roles, creating moats through ecosystem ownership
- **Beautiful Physical Workspace**: Operates a dedicated research center in Berkeley, providing a unique collaborative environment for in-person work [constellation.org](https://constellation.org/careers)
- **Full-Stack Support**: Covers the entire lifecycle of AI safety work—from talent identification and fellowship training to organizational incubation and scaling

## Strategic Focus
- **Current Priorities**: Scaling up the talent pipeline (Astra Fellowship, Generator Residency), incubating new organizations, and facilitating field-wide coordination. Strong emphasis on in-person collaboration at the Berkeley research center.
- **Direction for Growth**: Expanding the number of fellows and residents, broadening the range of research supported (from technical safety to policy and governance), and deepening connections across the global AI safety community [constellation.org](https://constellation.org/about)

## Why Work Here
- **Culture**: Mission-driven, friendly team deeply driven by the work; regular collaboration with top AI safety researchers and thought leaders [constellation.org](https://constellation.org/careers)
- **Remote/Hybrid Policy**: Not explicitly stated, but the emphasis on the "beautiful physical workspace" in Berkeley and in-person programs suggests a strong preference for on-site work; however, the workforce is distributed across 5 countries, indicating some remote flexibility [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Perks**:
  - Flexible time-off policy that encourages regular recharging
  - Comprehensive health, dental, and vision insurance
  - Generous 401(k) employer match
  - Employer-paid commuter stipend (public transportation + on-site parking)
  - Delicious, healthy lunches and dinners every weekday, plus unlimited snacks & drinks [constellation.org](https://constellation.org/careers)
- **Hiring Process**: Transparent and respectful—phone screen, work test reflecting actual job tasks, interviews with teammates, and a focus on mission alignment [constellation.org](https://constellation.org/careers)
- **Engineering/Hiring Focus**: Currently hiring for operations, program coordination, events, IT/data, facilities, and talent mobilization roles; strong focus on generalists and operators who care about AI safety [linkedin.com](https://www.linkedin.com/company/constellation-institute)

## Sources
1. [Constellation Institute Careers Page](https://constellation.org/careers)
2. [Constellation Institute Homepage](https://constellation.org/)
3. [Constellation Institute About Page](https://constellation.org/about)
4. [Constellation Institute LinkedIn](https://www.linkedin.com/company/constellation-institute)
5. [Built In Company Profile](https://builtin.com/company/constellation-institute)

## Other roles at Constellation Institute

- [People Operations Specialist](https://feeny.ai/job/people-operations-specialist-constellation-institute-berkeley-86rnkdr8xq7d) — Berkeley, CA
- [Operations Generalist](https://feeny.ai/job/operations-generalist-constellation-institute-berkeley-7a3s67d4re44) — Berkeley, CA
- [IT Coordinator / IT Specialist](https://feeny.ai/job/it-coordinator-it-specialist-constellation-institute-berkeley-nwt5qegqdxp1) — Berkeley, CA
- [Business Operations Generalist](https://feeny.ai/job/business-operations-generalist-constellation-institute-berkeley-g9wx7pz5dhj7) — Berkeley, CA
- [Research Program Coordinator](https://feeny.ai/job/research-program-coordinator-constellation-institute-berkeley-hgs82507h9yv) — Berkeley, CA
- [Expression of Interest - Operations](https://feeny.ai/job/expression-of-interest-operations-constellation-institute-berkeley-2jq0e88nqkt8) — Berkeley, CA
- [Expression of Interest - Programs](https://feeny.ai/job/expression-of-interest-programs-constellation-institute-berkeley-gv01vjj81pjx) — Berkeley, CA
- [Program Coordinator (UX)](https://feeny.ai/job/program-coordinator-ux-constellation-institute-berkeley-efxfgb014kbx) — Berkeley, CA
- [Director / Senior Manager of Site Operations](https://feeny.ai/job/director-senior-manager-of-site-operations-constellation-institute-berkeley-w0gkfsw4awaj) — Berkeley, CA
- [Program Coordinator (analysis)](https://feeny.ai/job/program-coordinator-analysis-constellation-institute-berkeley-zveg4tb7ahe5) — Berkeley, CA