---
title: 'Payroll Coordinator at XNRGY Climate Systems'
canonical: 'https://feeny.ai/job/payroll-coordinator-xnrgy-climate-systems-mesa-st4t0fydntaz'
type: 'job'
last_seen: '2026-11-10'
---

# Payroll Coordinator at XNRGY Climate Systems

- **Company:** XNRGY Climate Systems
- **Location:** Mesa, AZ
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-11-06
- **Last confirmed live:** 2026-11-10
- **Apply:** https://jobs.ashbyhq.com/xnrgy-climate-systems/a318ffc3-80dd-423c-8726-4b14bb9f70c6

## Job description

Who Are We? XNRGY Climate Systems is a North American leader in sustainable HVAC solutions and advanced manufacturing of custom air treatment systems. We design and manufacture energy-efficient climate systems for applications including data centers, healthcare facilities, industrial buildings, and other mission-critical environments. Position Overview Reporting to the HR Manager, the Payroll Coordinator is responsible for supporting accurate, timely, and compliant processing of U.S. payroll. Based in Mesa, AZ, this position performs payroll preparation, validation, auditing, reconciliation, employee support, and payroll administration while maintaining accurate payroll and timekeeping records. The role partners closely with Human Resources, Finance, managers, employees, and payroll service providers to identify and resolve payroll discrepancies, maintain accurate employee payroll data, and support federal, state, and local payroll requirements. This position requires strong attention to detail, confidentiality, analytical ability, sound judgment, and the ability to work effectively in a deadline-driven environment.

Essential Duties & Responsibilities

- Partner with Human Resources, Finance, Operations, managers, and payroll providers to resolve payroll issues and strengthen payroll processes.
- Support payroll reporting, system testing, process documentation, and continuous improvement initiatives.
- Protect confidential employee information and maintain payroll records in accordance with company requirements and applicable record-retention rules.
- Maintain accurate payroll, direct deposit, deduction, and garnishment information in Dayforce HCM.

Systems, Records & Process Support

- Assist with payroll tax notices and state registrations by gathering payroll data and supporting documentation for review by payroll leadership or the designated tax provider.
- Review state and local tax reports for discrepancies and coordinate corrections with the payroll provider and appropriate internal partners.
- Support multi-state payroll tax administration, including employee withholding setup, jurisdiction changes, tax exceptions, and payroll tax inquiries.
- Maintain accurate employee work-state, resident-state, and local tax information in Dayforce HCM.

State & Local Payroll Taxes

- Provide guidance to employees and managers regarding timekeeping procedures, payroll cutoffs, and required approvals.
- Partner with employees, supervisors, Human Resources, and Operations to resolve timekeeping issues before payroll deadlines.
- Review timecards for missing punches, unapproved time, incorrect pay codes, overtime, paid time off, shift premiums, and other timekeeping exceptions.

Time & Attendance

- Support internal and external payroll audits and assist with quarter-end and year-end reconciliation activities.
- Reconcile payroll earnings, deductions, taxes, and payroll-related balances, maintaining clear documentation and audit trails.
- Review payroll registers, exception reports, and period-over-period variances to identify and resolve discrepancies.
- Perform pre- and post-payroll audits to confirm the accuracy and completeness of payroll data and calculations.

Payroll Processing, Audit & Reconciliation

- Research and respond to employee and manager questions regarding pay, deductions, taxes, direct deposit, and payroll corrections.
- Process payroll corrections, off-cycle payments, reversals, voids, and other adjustments as needed.
- Review and validate employee payroll changes, earnings, deductions, reimbursements, bonuses, shift differentials, retroactive pay, and other payroll transactions.
- Support end-to-end U.S. payroll processing in accordance with established schedules, controls, and deadlines.

## Minimum Qualifications

- High school diploma or equivalent required.
- Associate or bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline preferred.
- Two or more years of payroll, timekeeping, accounting, or related HR/payroll experience preferred.
- Experience processing or supporting U.S. payroll.
- Experience working with an HRIS/payroll system.
- Working knowledge of payroll concepts, including earnings, deductions, overtime, taxes, garnishments, and payroll adjustments.
- Proficiency with Microsoft Excel and the ability to work with payroll reports and large data sets.
- Strong analytical, reconciliation, organizational, and problem-solving skills.
- High level of accuracy and attention to detail.
- Ability to manage competing priorities and strict payroll deadlines.
- Strong written and verbal communication skills.
- Ability to handle confidential employee and compensation information appropriately.

## Preferred Qualifications

- Experience with Dayforce HCM.
- Experience supporting multi-state U.S. payroll.
- Experience researching payroll discrepancies and performing payroll reconciliations.
- Experience supporting quarter-end and year-end payroll activities.
- Experience with payroll tax and garnishment administration.
- Payroll certification, such as PayrollOrg’s Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
- Experience working in a manufacturing, industrial, or multi-location environment.

## About XNRGY Climate Systems

## Company Overview
- **One-liner**: XNRGY Climate Systems designs and manufactures high-performance, sustainable thermal management and liquid cooling systems for mission-critical environments like data centers and clean rooms.
- **Entity Type**: Private (Growth/Expansion Stage)
- **Headquarters**: Mesa, Arizona, USA (with manufacturing in Montreal, Canada and operations in Mexico)
- **Founded**: 2019
- **Founders**: Wais Jalali (Founder & CEO) and Sham Ahmed (President Emeritus and Co-Founder)

## Core Business
- **Industries**: Industrial Machinery Manufacturing, Data Center Infrastructure, HVAC (Heating, Ventilation, & Air Conditioning), Clean Technology
- **Target Customers**: Hyperscale data centers, healthcare facilities, battery plants, pharmaceutical clean rooms, and life sciences operations (primarily B2B/Enterprise)
- **Mission/Purpose**: To redefine performance cooling by building the world’s most advanced and eco-friendly thermal management systems, focusing on energy efficiency, water conservation, and reducing carbon footprints for critical infrastructure.

## Products & Services
XNRGY offers a range of advanced hardware systems for precise climate control:
- **XNChiller**: Chillers utilizing oil-free, frictionless compressors with Aero-Lift™ bearing technology for high efficiency and reliability.
- **CRAH/CRAC Units**: Computer Room Air Handler/Conditioner units for modular capacity and redundancy.
- **XNFan**: High-efficiency fan arrays designed for N-1 redundancy with low noise and vibration.
- **AHU’s**: Custom Air Handling Units with intelligent control systems for reduced operating costs.
- **DAHU**: Ultra-precise dehumidification systems with leakage rates of less than 1%.
- **XNFilter**: Scalable air purification solutions featuring proprietary DFS (Disinfecting Filtration System) technology.

## Market Standing
- **Valuation/Market Cap**: Not publicly disclosed (private company)
- **Key Metric**: Total Funding (3 prior rounds, details undisclosed) / Headcount of 247 employees (+94.8% YoY) [linkedin.com]
- **Notable Investors/Partners**: Clients include Apple, Microsoft, Motorola, and Equinix. Certified by AMCA and AHRI for performance.
- **Growth Signals**: Explosive growth trajectory: 247 employees (+94.8% YoY) [linkedin.com]. Delivering 1.4 GW of thermal resilience to the Texas AI Corridor. Awarded a multi-year allocation (2026-2031) by a hyperscaler. Opened a 275k sqft "Mesa 1" facility in Arizona and began production on a second 330k sqft "Mesa 2" chiller plant.

## Competitive Advantages
- **Specialized Moat**: End-to-end focus on *waterless* and ultra-efficient cooling for high-density AI and hyperscale data centers in water-scarce regions (like the US Southwest). Addresses a critical bottleneck for AI infrastructure.
- **Proprietary Technology**: Patented Aero-Lift™ bearing technology and DFS filtration systems.
- **Speed & Scale**: Claims "fastest delivery in the industry" for modular CRAH units, combined with massive US manufacturing capacity scaling up to over 600k sqft.
- **Veteran Leadership**: Led by a team with over 40+ years of combined industry experience and certifications from ASHRAE and AMCA.

## Strategic Focus
- **Current Priorities**: Aggressive scaling of US manufacturing capacity (Mesa, AZ) to meet hyperscaler demand. Focus on liquid cooling and next-generation chiller technology for AI workloads.
- **Direction for Growth**: Deepening partnerships with hyperscale cloud providers and expanding physical footprint to serve the "AI Corridor" in Texas and the broader US market.

## Why Work Here
- **Impact**: The opportunity to work on critical infrastructure that powers AI and the internet, with a direct focus on sustainability and energy efficiency.
- **Growth Trajectory**: The company is experiencing hypergrowth (nearly doubling headcount YoY) with 54 active job postings, offering significant career advancement potential for early employees.
- **Culture**: Described as a team of problem-solvers driven by sustainability and innovation. Values include commitment to building a sustainable future.
- **Remote/Hybrid Policy**: Primarily **in-office** (Mesa, AZ and Montreal, Canada), typical for manufacturing and hardware engineering roles.
- **Engineering Culture**: Heavy emphasis on R&D, thermodynamics, and mechanical/electrical engineering. Roles available across Thermodynamics, Electrical Engineering, and Application Engineering.

## Sources
1. [xnrgy.com](https://xnrgy.com/) - Company Homepage
2. [xnrgy.com/our-story](https://xnrgy.com/our-story/) - Company History & Timeline
3. [linkedin.com](https://www.linkedin.com/company/xnrgy-climate-systems) - Employee Data & Growth Metrics
4. [builtin.com](https://builtin.com/company/xnrgy-climate-systems) - Company Profile & Job Listings

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