---
title: 'Program Coordinator, Architecture at Ware Malcomb'
canonical: 'https://feeny.ai/job/program-coordinator-architecture-ware-malcomb-denver-5s9p83tdysge'
type: 'job'
last_seen: '2026-09-11'
---

# Program Coordinator, Architecture at Ware Malcomb

- **Company:** Ware Malcomb
- **Location:** Denver, CO
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-07-10
- **Last confirmed live:** 2026-09-11
- **Apply:** https://jobs.lever.co/waremalcomb/ba3f253b-5d82-4393-958b-2fa1d06c5692

## Job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Program Coordinator at Ware Malcomb, you will support the daily operations of our program and project teams by providing administrative assistance throughout all phases of project delivery, including project development, design, preconstruction, and construction administration. In this role, you will collect, process, organize, input, and maintain project data and documentation from various sources and stakeholders to support the administrative, reporting, compliance, communication, and documentation needs of active projects.

## Your Role

- Develop and maintain responsibility matrices, standardized workflows, templates, and program documentation to support business process improvements and ensure consistency across the full project lifecycle.
- Collect, process, organize, and maintain project data, documentation, and correspondence from internal and external stakeholders in accordance with established processes and project requirements, ensuring accuracy, timeliness, and compliance.
- Coordinate project documentation and deliverables through platforms such as Autodesk Construction Cloud (ACC), project dashboards, and electronic signature tools, maintaining file structures, workflows, permissions, and project records.
- Support contract and fee administration by processing contracts, amendments, and additional services; coordinating contract reviews; tracking contract values, fee allocations, scope changes, and status; and maintaining contract logs and related documentation.
- Manage invoice and pay application processes by coordinating with contractors, suppliers, and accounting teams to process invoices, pay applications, purchase requests, change documents, and other financial documentation while tracking approvals, collections, discrepancies, and closeout requirements.
- Assist project managers with administrative project deliverables, including processing submittals, requests for information (RFIs), compliance documentation, bills of sale, change documents, and other project records to support successful project execution.
- Maintain accurate project information and reporting by updating project dashboards, client portals, and program tracking tools to reflect current project status and ensure documentation remains organized and accessible.
- Provide responsive communication and high-quality customer service to internal and external stakeholders, meeting project commitments, identifying opportunities to improve service, incorporating feedback, and providing general administrative support as needed.

## Qualifications

- 2+ years of administrative, clerical, or project support experience required.
- 2+ years of experience as a Construction Administrator, Construction Project Coordinator, Architectural Project Coordinator, or in a similar project support role preferred.
- Proficiency with Microsoft Office Suite.
- Experience with Autodesk Construction Cloud (ACC), Procore, or similar construction/project management software preferred.
- Experience with Microsoft Project, Primavera, or similar project scheduling software preferred.
- Familiarity with Smartsheet or the ability to quickly learn new software and business systems.
- Strong organizational, written, and verbal communication skills with exceptional attention to detail.
- Ability to think critically, manage multiple priorities, and consistently deliver high-quality work.
- Knowledge of administrative, documentation, and general billing processes.
- Ability to build collaborative relationships and work effectively across cross-functional teams, as well as with clients and external partners.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

## About Ware Malcomb

## Company Overview
- **One-liner**: Ware Malcomb is a commercial real estate design firm providing architecture, engineering, branding, and planning services across the Americas.
- **Entity Type**: Private
- **Headquarters**: Irvine, California, USA
- **Founded**: 1972
- **Founders**: Bill Ware and Bill Malcomb

## Core Business
- **Primary industry/industries**: Architecture, Engineering, Commercial Real Estate Design, Civil Engineering, Branding, Land Surveying, Building Measurement, Workplace Strategy
- **Target customers**: B2B — corporate real estate owners, developers, institutional investors, and property managers across commercial, industrial, and public sectors
- **Mission or purpose statement**: “Dedicated to delivering innovative solutions for our clients” with a focus on great design, excellent client service, and relationship-focused business practices.

## Products & Services
For each major offering:
- **Architecture & Design**: Full-service architectural design for commercial, corporate, industrial, multifamily, and mixed-use projects.
- **Civil Engineering**: Site planning, land development, grading, drainage, and utility design.
- **Branding**: Environmental graphics, signage, and brand strategy for corporate spaces.
- **Building Measurement**: Space measurement, verification, and building information modeling.
- **Workplace Strategy**: Consulting on space planning, workplace culture, and operational efficiency.
- **Land Surveying**: Boundary, topographic, and ALTA surveys.
- **Advanced Projects Group (APG)**: Specialized unit for complex, large-scale projects including data centers and mission-critical facilities.

## Market Standing
- **Valuation/Market Cap**: Not publicly disclosed (private firm)
- **Key Metric**: Not publicly available (no revenue disclosed)
- **Notable Investors/Partners**: 100% employee-owned (ownership transition occurred in 1992 to former CEO Lawrence R. Armstrong and retired President Jim Williams). Active in industry organizations including CREDA, SIOR, ULI, CoreNet Global, CREW Network, AIA, ASCE, and IIDA.
- **Growth Signals**: 
  - Expansion over the decades from a single office to multiple offices across the United States, Canada, and Mexico.
  - Added services including Branding, Civil Engineering, Building Measurement, Workplace Strategy, and Land Surveying during the 2000s and 2010s.
  - Established Advanced Projects Group (APG) for complex data center and large-scale project work.
  - Recognized by Newsweek (2026) as one of America’s Greatest Midsize Workplaces for Culture, Belonging & Community and Women.

## Competitive Advantages
- **Multidisciplinary approach**: Single firm offering architecture, engineering, branding, surveying, and strategy — reducing fragmentation for clients.
- **Established reputation**: Over 50 years in business with a long history of leading design for commercial and corporate real estate.
- **Geographic reach**: Offices across the Americas, enabling national/regional project delivery.
- **Recurring client relationships**: Philosophy of relationship-focused business practices drives repeat business and long-term partnerships.
- **Employee ownership culture**: The firm transitioned to employee ownership, fostering investment in outcomes and retention.

## Strategic Focus
- **Geographic expansion**: Continued growth across the Americas with new office openings.
- **Service line diversification**: Adding new capabilities (MEP & Structural Engineering, Advanced Projects Group) to capture more project scope.
- **Sustainability and wellbeing**: Emphasizing sustainability in design and operations, with a dedicated commitment page.
- **Talent development**: Investing in programs like WM Leadership Academy, WM 5.0 continuous improvement, Emerging Leaders Program, and Ware Malcomb University to build internal pipeline.
- **Community & philanthropy**: Active through WM Community program with pro bono projects, sponsorships (United Way, Susan G. Komen, Boys & Girls Clubs), and industry engagement.

## Why Work Here
- **Culture highlights**: Recognized (2026) by Newsweek as a top midsize workplace for culture, belonging, community, and women. Values include integrity, positivity, philanthropy, and continuous learning.
- **Remote/hybrid/office policy**: **Hybrid work schedule** (as stated on [Life at Ware Malcomb page](https://waremalcomb.com/life-at-ware-malcomb/)). Most job postings (e.g., Phoenix, Atlanta) are listed as “Hybrid — Full-Time.”
- **Notable perks/benefits**:
  - Medical/Dental/Vision with HDHP option
  - Annual bonus/incentive compensation
  - 401(K) with company match
  - 6 weeks paid parental leave for new parents
  - Employee Assistance Program & Financial Wellness Coach
  - Licensure and Certification benefits
  - Companywide mentoring program
  - WM Active wellness program (charity walks, team hikes, bike rides, social clubs)
  - WM Community philanthropic program
  - Ware Malcomb University: microlearning courses in technical and professional development
  - WM Foundation scholarships for employees’ children
- **Professional development**: WM Leadership Academy, Emerging Leaders Program, AIA Continuing Education provider. Strong emphasis on internal growth and advancement.
- **Team environment**: High integration and team-oriented approach — “we believe the power of partnership makes our team thrive.” Support for intercompany transfers.

## Sources
1. [waremalcomb.com - About Us](https://waremalcomb.com/about-us/)
2. [waremalcomb.com - Life at Ware Malcomb](https://waremalcomb.com/life-at-ware-malcomb/)
3. [jobs.lever.co - Ware Malcomb Careers Page](https://jobs.lever.co/waremalcomb)
4. [waremalcomb.com - Join Our Team](https://waremalcomb.com/join-our-team/)

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