--- title: 'Project Accountant at Ware Malcomb' canonical: 'https://feeny.ai/job/project-accountant-ware-malcomb-vaughan-6hvmpzm2hhs8' type: 'job' last_seen: '2026-09-07' --- # Project Accountant at Ware Malcomb - **Company:** Ware Malcomb - **Location:** Vaughan, Canada - **Employment:** full-time - **Work type:** hybrid - **Posted:** 2026-08-03 - **Last confirmed live:** 2026-09-07 - **Apply:** https://jobs.lever.co/waremalcomb/ff0e65c2-4ef8-443f-94e8-30e20602c70d ## Job description Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/ As a Project Accountant at Ware Malcomb, you will be a key member of the administrative team, providing specialized and efficient support to our regional offices. In this role, you will analyze projects from start to finish, working closely with project teams and clients to process accurate contracts, budget reports, and billing. By building strong relationships with regional office staff and clients, you will provide customized support across key functions, including budgeting, contracts, billing, and accounts receivable. You will analyze project information to ensure compliance with Ware Malcomb’s standard guidelines and collaborate with other Project Accountants to maintain consistency in procedures and service across all regional offices. ## Your Role Budgets & Contracts: - Preparation of all standard client and consultant contracts using approved contract templates - Reviewing approved proposals and budgets for accuracy and consistency prior to preparing the corresponding contracts - Updating the accounting system to reflect client-specific billing requirements - Preparation, maintenance and entry of all budgets in Deltek Vantagepoint. - Working with project team to obtain all necessary information to set up projects in the system, enter budgets and prepare contracts - Detecting & alerting Project Accounting Manager of any projects or contracts that fall outside of the firm’s standard contract form or process - Working closely with Project Accounting Manager to coordinate contract revisions - Coordinating with Project Managers to obtain contract signatures from clients and consultants - Processing close-out projects at the end of every month Billing: - Generating and distributing monthly billing drafts to Project Managers company-wide - Preparing Monthly Invoicing & related paperwork including Payment Applications, Waivers; coordinating Consultant Certifications & Consultant Waivers with consultants payable team - Researching and working with Project Managers to resolve discrepancies between forecasted billing amounts and actual billings by the monthly billing deadline - Responding to billing-related calls and emails from internal customers related to invoicing - Conducting regular training for new & existing Project Managers on the billing process Accounts Receivable: - Running a monthly aging report and follow up on past due balances by phone and email - Participating in monthly A/R calls with Office Leaders and Operations Managers - Processing invoice revisions and responding to client requests - Researching payment applications and reconciling A/R ledgers Consultants Payable: - Reviewing consultant invoices to ensure compliance with contract and budget - Working with the Project Management team to resolve budget and invoicing issues Miscellaneous: - Conduct monthly Operations Meetings - Work closely with Operations Managers to improve processes & encourage consistency & adherence to established processes - Demonstrate good judgement and strong grasp of accounting principals when guiding Project & Office Leaders in decision making - Partner with their office(s) on KPI’s such as revenue, DSP and profitability ## Qualifications - Excellent Communication skills – written and verbal – are essential - Detail-oriented individual who emphasizes accuracy is essential - Well-organized and thorough are essential traits of the individual - Must have experience with Microsoft Office applications - Experience with Deltek Vision/Vantagepoint software a plus - Knowledge of basic construction lien forms is a plus - Experience with billing, and completing payment applications, lien waivers and releases is a plus This is a full-time, long-term position. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com. ## About Ware Malcomb ## Company Overview - **One-liner**: Ware Malcomb is a commercial real estate design firm providing architecture, engineering, branding, and planning services across the Americas. - **Entity Type**: Private - **Headquarters**: Irvine, California, USA - **Founded**: 1972 - **Founders**: Bill Ware and Bill Malcomb ## Core Business - **Primary industry/industries**: Architecture, Engineering, Commercial Real Estate Design, Civil Engineering, Branding, Land Surveying, Building Measurement, Workplace Strategy - **Target customers**: B2B — corporate real estate owners, developers, institutional investors, and property managers across commercial, industrial, and public sectors - **Mission or purpose statement**: “Dedicated to delivering innovative solutions for our clients” with a focus on great design, excellent client service, and relationship-focused business practices. ## Products & Services For each major offering: - **Architecture & Design**: Full-service architectural design for commercial, corporate, industrial, multifamily, and mixed-use projects. - **Civil Engineering**: Site planning, land development, grading, drainage, and utility design. - **Branding**: Environmental graphics, signage, and brand strategy for corporate spaces. - **Building Measurement**: Space measurement, verification, and building information modeling. - **Workplace Strategy**: Consulting on space planning, workplace culture, and operational efficiency. - **Land Surveying**: Boundary, topographic, and ALTA surveys. - **Advanced Projects Group (APG)**: Specialized unit for complex, large-scale projects including data centers and mission-critical facilities. ## Market Standing - **Valuation/Market Cap**: Not publicly disclosed (private firm) - **Key Metric**: Not publicly available (no revenue disclosed) - **Notable Investors/Partners**: 100% employee-owned (ownership transition occurred in 1992 to former CEO Lawrence R. Armstrong and retired President Jim Williams). Active in industry organizations including CREDA, SIOR, ULI, CoreNet Global, CREW Network, AIA, ASCE, and IIDA. - **Growth Signals**: - Expansion over the decades from a single office to multiple offices across the United States, Canada, and Mexico. - Added services including Branding, Civil Engineering, Building Measurement, Workplace Strategy, and Land Surveying during the 2000s and 2010s. - Established Advanced Projects Group (APG) for complex data center and large-scale project work. - Recognized by Newsweek (2026) as one of America’s Greatest Midsize Workplaces for Culture, Belonging & Community and Women. ## Competitive Advantages - **Multidisciplinary approach**: Single firm offering architecture, engineering, branding, surveying, and strategy — reducing fragmentation for clients. - **Established reputation**: Over 50 years in business with a long history of leading design for commercial and corporate real estate. - **Geographic reach**: Offices across the Americas, enabling national/regional project delivery. - **Recurring client relationships**: Philosophy of relationship-focused business practices drives repeat business and long-term partnerships. - **Employee ownership culture**: The firm transitioned to employee ownership, fostering investment in outcomes and retention. ## Strategic Focus - **Geographic expansion**: Continued growth across the Americas with new office openings. - **Service line diversification**: Adding new capabilities (MEP & Structural Engineering, Advanced Projects Group) to capture more project scope. - **Sustainability and wellbeing**: Emphasizing sustainability in design and operations, with a dedicated commitment page. - **Talent development**: Investing in programs like WM Leadership Academy, WM 5.0 continuous improvement, Emerging Leaders Program, and Ware Malcomb University to build internal pipeline. - **Community & philanthropy**: Active through WM Community program with pro bono projects, sponsorships (United Way, Susan G. Komen, Boys & Girls Clubs), and industry engagement. ## Why Work Here - **Culture highlights**: Recognized (2026) by Newsweek as a top midsize workplace for culture, belonging, community, and women. Values include integrity, positivity, philanthropy, and continuous learning. - **Remote/hybrid/office policy**: **Hybrid work schedule** (as stated on [Life at Ware Malcomb page](https://waremalcomb.com/life-at-ware-malcomb/)). Most job postings (e.g., Phoenix, Atlanta) are listed as “Hybrid — Full-Time.” - **Notable perks/benefits**: - Medical/Dental/Vision with HDHP option - Annual bonus/incentive compensation - 401(K) with company match - 6 weeks paid parental leave for new parents - Employee Assistance Program & Financial Wellness Coach - Licensure and Certification benefits - Companywide mentoring program - WM Active wellness program (charity walks, team hikes, bike rides, social clubs) - WM Community philanthropic program - Ware Malcomb University: microlearning courses in technical and professional development - WM Foundation scholarships for employees’ children - **Professional development**: WM Leadership Academy, Emerging Leaders Program, AIA Continuing Education provider. Strong emphasis on internal growth and advancement. - **Team environment**: High integration and team-oriented approach — “we believe the power of partnership makes our team thrive.” Support for intercompany transfers. ## Sources 1. [waremalcomb.com - About Us](https://waremalcomb.com/about-us/) 2. [waremalcomb.com - Life at Ware Malcomb](https://waremalcomb.com/life-at-ware-malcomb/) 3. [jobs.lever.co - Ware Malcomb Careers Page](https://jobs.lever.co/waremalcomb) 4. 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