---
title: 'Project Administrator at BRPH'
canonical: 'https://feeny.ai/job/project-administrator-brph-orlando-florida-z8fbxfbbe5kd'
type: 'job'
last_seen: '2026-09-12'
---

# Project Administrator at BRPH

- **Company:** BRPH
- **Location:** Orlando Florida, United States
- **Posted:** 2026-05-28
- **Last confirmed live:** 2026-09-12
- **Apply:** https://job-boards.greenhouse.io/brph/jobs/4264367009

## Job description

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions.

About Orlando:

Located in the heart of Orlando’s Baldwin Park district, BRPH’s Orlando office is a dynamic regional hub supporting some of our most innovative work across education, entertainment, hospitality, and commercial markets. Our Orlando team brings together architects, engineers, designers, and project specialists in a highly collaborative environment that values creativity, technical excellence, and client service.

## Overview

The Project Controls Specialist II performs all functions of the position with minimal supervision and is responsible for the technical support of the project controls function on projects and proposals. Project Controls provides the tools and systems necessary to manage effectively and proactively, control, and report on cost and schedule for concurrent projects throughout the organization.

Essential Duties and Responsibilities

- Services include planning, cost, and schedule (work breakdown structure) metrics and tools, collecting performance data (installed quantities, expended labor hours, and other progress measurements for direct hire and subcontract work), tracking data (daily cost compilation and monitoring), analyzing (earned value, productivity, and risk analysis), and reporting.
- Assist the Project Manager with tracking all changes or potential changes to the project scope and supports estimates of cost changes and schedule impact.
- Integrates cost and schedule data and reporting with the company’s accounting and management information systems to facilitate meeting company performance and financial goals.
- May support change control management, document control management, and critical path method network analysis.
- Works closely with assigned Project Manager and project teams on all assigned projects to satisfy project controls requirements.
- Reviews project contractual requirements and follows through to ensure compliance.
- Receives and distributes all incoming and outgoing project correspondence. Serves as the client contact when Project Manager is unavailable.
- Prepares and maintains assigned Project Manager’s Project book, when required.
- Manages the systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence in assigned Project Manager’s area.
- Assists Project Managers in preparation of budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to Review comments, and other required project documentation.
- Coordinates and distributes design submittals including compiling drawings, specifications, cost estimates, calculations, design analysis and reports for contractual submittals to clients. Notifies team members of quality and submittal requirements and deadlines.
- Prepares project requisitions for new projects.
- Prepares P.O. requests for sub-consultants.
- Sets up and maintains project team and project center administration in Newforma.
- Prepares QC report for all design submittals, assembles QC documentation, and prepares for archival.
- Sets up and maintains Project Schedules on all assigned Project Manager’s projects.
- Fully understands definitions, terms, use and procedures for shop drawings, RFIs, ASIs, RFPs, record drawings, LTs, Green Sheet, Quality control, etc.
- Schedules and coordinates all team meetings and site visits. Attends meetings and records minutes when required. Handles all Construction Administration requirements, such as, but not limited to, revisions ASIs, PRs, change orders, pay requests, RFIs, shop drawings and punch lists.
- Sets up and maintains project logs including Revision log, ASI log, Supplemental Sketch log, etc.
- Handles Bid Phase administration by preparing log for release of bid documents and addendum. Attends bid opening, when required. Releases and returns plan deposit checks back to bidders, per instruction in Bid Documents.
- Responsible for job specific procedures and quality standards as defined by BRPH.

Primary Competencies

Acts with Integrity

- Demonstrates consistency and utilizes clear judgment.

Business Acumen

- Exposed to various analytical requirements and begins to formulate a basic understanding of Project Controls concepts and principles.
- Provides support to proposals with exposure to various contracting methodologies.

Communicates Clearly

- Demonstrates consistent, effective, and efficient written and oral communications skills.
- Expresses ideas, exercises sound judgment and effectively listens.

Company Standards Implementation

- Embraces and demonstrates the company’s core values and applies them in performance of responsibilities.

Gets Results

- Develops and maintains an orderly and efficient approach to assignments.
- Applies attention to detail and quality approach to assignments.

Organizational Management

- Supports relationships with other functions relative to Project Controls.
- Builds collaborative relationships with other organizations.
- Exhibits confidence and positive attitude about the project and the company.

Pursues Self Development

- Demonstrates energy and commitment for continuous self-improvement.
- Learns to perform a task through on the job training and asking questions.

Safety Consciousness

- Knows and applies safety policies and procedures.

Technical Skills

- Reviews expenditures for coding accuracy.
- Updates commitment log for purchase orders and subcontracts.
- Assists in the development of information to support the trending and forecasting processes.
- Provides support as required to facilitate preparation of information for progress measurement.
- Exposure to rudimentary earned value information and its application.
- Assists with gathering information from the accounting system for tracking actual cost information.
- Exposure to the procurement process and the relationship to Project Controls responsibility.
- Supports project change order process and gains insight to the rationale and requirements concerning its importance.

Education and/or Experience

- Associates degree or bachelor’s degree or demonstrated equivalent technical training.
- A minimum of six years of experience in engineering, architecture, project administration, procurement, and construction projects.
- Must be a US Citizen or a Permanent Resident

Other Skills and Abilities

- Must be proficient in Word, Excel and Outlook (current BRPH version), with some knowledge in PowerPoint and Adobe.
- Must have good human relations skills, including the ability to effectively direct and relate to other people positively.
- Excellent verbal and written communication skills required.

Physical Requirements

Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.

EOE, including Disability/Vets

## About BRPH

## Company Overview
- **One-liner**: BRPH is a technically focused, creative architecture, engineering and construction (AEC) firm that delivers integrated design and building solutions for mission-driven clients across aerospace, defense, entertainment, education, and manufacturing markets.
- **Entity Type**: Private (employee-owned through an Employee Stock Ownership Program)
- **Headquarters**: Melbourne, Florida, United States
- **Founded**: 1964
- **Founders**: Three engineers and an architect (names not publicly available)

## Core Business
- **Primary industry/industries**: Architecture, Engineering, Construction (AEC) — with specializations in aerospace and defense, entertainment, education, manufacturing and industrial, hospitality, and government facilities.
- **Target customers**: B2B and government — mission-driven organizations, including federal agencies, space program contractors, theme park operators, educational institutions, and industrial manufacturers.
- **Mission or purpose statement**: "Creative Ideas. Precisely Delivered." — to provide strategically sound, technically focused AEC solutions that turn client visions into reality.

## Products & Services
- **Architecture**: Full architectural design services for complex facilities, from launch pads to theme parks.
- **Engineering**: Structural, mechanical, electrical, process piping, and civil engineering expertise.
- **Construction Services**: On-site project management, construction project engineering, field quality management, and traveling project management.
- **Digital Technologies**: BIM coordination, reality capture, AR/CAVE visualization, and 3D modeling.
- **Program Management**: End-to-end project controls, analysis, and execution for large-scale, multi-phase programs.

## Market Standing
- **Valuation/Market Cap**: Not disclosed (private, employee-owned)
- **Key Metric**: Employee-owned firm with six decades of continuous operation; named **Zweig Group’s 2026 Best Firms to Work For**.
- **Notable Investors/Partners**: No external investors — fully employee-owned. Longtime supporters of United Way, Junior Achievement, and STEM education organizations.
- **Growth Signals**: Operates offices in **Florida (Melbourne, Orlando, Boca Raton, Cape Canaveral), Colorado (Denver), Arizona (Phoenix), Georgia (Atlanta), Washington (Lynnwood), Alabama (Huntsville), South Carolina (Charleston), and California (Palmdale, Santa Barbara)**. Offers fully remote, hybrid, and on-site work options. Continues to win projects in aerospace, entertainment, and advanced manufacturing.

## Competitive Advantages
- **Employee Ownership (ESOP)**: Every eligible team member is an owner, creating strong alignment with client success and long-term company performance.
- **Integrated Full-Service Model**: Single firm handles architecture, engineering, and construction — reducing handoff risks and promoting seamless collaboration.
- **Deep Technical Expertise**: Decades of experience on iconic, technically demanding projects (e.g., NASA launch pads, theme park attractions, secure defense facilities) that competitors often cannot replicate.
- **Culture of Innovation**: Heavy investment in visualization technologies (AR, CAVE, BIM) and continuous training keeps the team at the forefront of AEC technology.

## Strategic Focus
- **Continued expansion** in aerospace, defense, entertainment, and education markets.
- **Leverage digital technologies** (BIM, AR, reality capture) to improve project delivery and client outcomes.
- **Grow employee-ownership culture** and attract top AEC talent through flexible work and competitive benefits.
- **Deepen client relationships** by offering “Creative Ideas. Precisely Delivered.” for the most challenging built-environment projects.

## Why Work Here
- **Employee Ownership**: Eligible team members participate in an Employee Stock Ownership Program (ESOP) and a stock shares program, building long-term wealth.
- **Flexible Work Environment**: Full-time office, hybrid schedules, and fully remote positions are available across many roles.
- **Award-Winning Culture**: Named one of Zweig Group’s “Best Firms to Work For” (2026). Emphasis on mentorship, accessible management, and an open-door policy.
- **Comprehensive Benefits**: Group medical (with HSA), dental, vision, health & dependent FSAs, pet insurance, free telehealth. Financial benefits include 401k with company match, student loan 401k match, supplemental life insurance, short- and long-term disability, and financial planning services. Work-life balance benefits include paid time off, paid family leave, flexible schedules, tuition reimbursement, and a yearly “Best Place to Work” stipend for wellness, childcare, home office, or charitable giving.
- **Collaborative & Supportive Teams**: High percentage of team members with 20+ years of tenure; strong mentoring culture and numerous continuing education programs.
- **Meaningful Projects**: Work on nationally recognized facilities — from space launch pads to next-generation manufacturing campuses to world-famous entertainment venues.

## Sources
1. [BRPH Careers Page](https://www.brph.com/careers/)
2. [BRPH Main Website](https://www.brph.com/)
3. [BRPH Jobs on Greenhouse](https://job-boards.greenhouse.io/brph)
4. [BRPH Who We Are](https://www.brph.com/who-we-are/)
5. [BRPH Work Culture](https://www.brph.com/who-we-are/culture/)
6. [Zweig Group Best Firms to Work For Announcement](https://www.brph.com/brph-named-zweig-group-best-firms-to-work-for-2026/)

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