---
title: 'Project Coordinator at Massachusetts School Building Authority'
canonical: 'https://feeny.ai/job/project-coordinator-massachusetts-school-building-authority-boston-tbs9e33qrs2s'
type: 'job'
last_seen: '2026-11-04'
---

# Project Coordinator at Massachusetts School Building Authority

- **Company:** Massachusetts School Building Authority
- **Location:** Boston, MA
- **Compensation:** $69k–$76k
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-11-02
- **Last confirmed live:** 2026-11-04
- **Apply:** https://jobs.lever.co/massschoolbuildings/d7747331-b59a-4e89-8495-e3420815e3b3

## Job description

Job Title: Project Coordinator (2 Positions) Department: Capital Planning Reports To: Program Manager FLSA: Non-Exempt Grade:  8

## JOB SUMMARY

The MSBA’s Program Team supports the administration of procedures for districts to file a Statement of Interest (SOI), meet the requirements of the Eligibility Period, and adhere to the timelines and deliverables for the Feasibility Study/Schematic Design and Construction Administration phases.

The Project Coordinator reports to the Program Managers and works with the Director of Program Management to interact and manage all internal and external reporting and communicating for the Capital Planning Department.

The Project Coordinator administers all Capital Planning processes and procedures associated with the MSBA grant program.

The Project Coordinator will assist the Program Managers with the management of multiple proposed and MSBA approved building projects through project completion and closeout.

The Project Coordinator participates in district communication and supports the Team’s review and processing of district submittals for both the Accelerated Repair Program and the Core Program.

## ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

- Serve as an initial point of contact for local officials regarding the MSBA grant program process.
- Track all correspondence for assigned projects between the MSBA and school districts.
- Assist with Statements of Interest communications and the review of incoming Statements of Interest submittals to the MSBA for the Accelerated Repair Program and the Core Program
- Monitor the progress of school districts invited into the Accelerated Repair and Core Programs. Report on issues impacting school districts while completing processes in accordance with the established timelines, and work with others to remedy complications as appropriate.
- Ensure all project activities are coordinated between local officials and the MSBA departments, as appropriate.
- Prepare written correspondence, letters, and/or e-mails to school districts.
- Meet and communicate with local school and municipal officials during the planning, study, and construction of approved school projects. Guide meetings to explain and maintain schedule and budget and ensure compliance with MSBA guidelines and funding agreements.
- Support the intake and administration of Capital Planning’s mail logging for incoming and outgoing correspondence in MSBA and Capital Planning systems, as well as distribution for the department.
- Coordinate between MSBA project managers and local officials regarding the selection of project consultants in accordance with MA state law and MSBA program regulations and enter executed contracts and amendments into the MSBA system to support the reimbursement process.
- Participate in administering meetings necessary to support consultant selection such as the OPM Review Panel and/or the Designer Selection Panel.
- Assist in the review and preparation of funding agreements, schedules, and change order reviews.
- Assist Project Managers in the review of feasibility studies and completion of schematic designs in accordance with the budget and schedule agreed upon in the Feasibility Study Agreement.
- Support districts approaching the Facilities Assessment Subcommittee meetings for review of preferred solutions for proposed projects.
- Schedule and occasionally participate in project site visits.
- Provide as requested support to Senior Project Coordinators, Program Managers, Capital Program Managers/Senior Capital Program Managers, Director of Program Management, Director of Project Management, and Director of Capital Planning.
- Respond to employee and management inquiries as needed.
- Perform other duties as assigned.

## REQUIRED EDUCATION, KNOWLEDGE AND SKILLS

- Bachelor’s degree in a related field.
- 1-2 years professional and business administrative experience.
- Strong verbal and written communication skills. Demonstrated ability to gather, analyze, and present complex information in a clear, concise and understandable manner. Excellent interpersonal skills and phone etiquette.
- Ability to provide high level customer service to local officials, in a professional, service oriented, and respectful manner.
- Ability to multitask and prioritize using strong organizational skills.
- Ability to work both independently and as part of a team.
- Ability to maintain confidentiality regarding sensitive information at every level.
- Proficiency in Microsoft Office 365 software applications, including Excel, PowerPoint, Word, Teams, and Outlook. Experience with SharePoint or similar file sharing platform.
- Ability to work in-office at least 2 days per week.
- Ability and willingness to occasionally travel to project sites.

## PREFERRED EDUCATION, KNOWLEDGE AND SKILLS

- Applicable project management and/or program experience preferred.
- Knowledge of Massachusetts municipal government, as well as experience working with federal, state, county, or local government highly preferred.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.

## About Massachusetts School Building Authority

## Company Overview
- **One-liner**: The MSBA is a quasi‑independent government authority that partners with Massachusetts communities to fund and oversee the design, construction, and renovation of sustainable, educationally appropriate public school facilities.
- **Entity Type**: Quasi‑public government agency (non‑profit, not publicly traded or venture‑backed)
- **Headquarters**: Boston, Massachusetts, USA
- **Founded**: 2004 (created by the Massachusetts Legislature to replace the former school building assistance program)
- **Founders**: Established by an act of the Massachusetts General Court; not attributable to individual founders

## Core Business
- **Primary industry**: Government – Public School Capital Funding and Construction Management
- **Target customers**: B2G – Cities, towns, and regional school districts across Massachusetts
- **Mission statement**: “To partner with Massachusetts communities to support the design and construction of educationally appropriate, flexible, sustainable, and cost‑effective public school facilities.”

## Products & Services
- **Core Program**: Supports large‑scale new construction, additions, and major renovations. The MSBA invites school districts into a competitive, multi‑phase due diligence process and reimburses eligible costs based on a formula that accounts for community income, property wealth, and low‑income student proportion.
- **Accelerated Repair Program (ARP)**: For limited‑scope projects such as roof, window, and door replacements, plus heat‑pump conversion of heating systems. Over 550 projects are active or completed across 166 districts.
- **Green Repair Program (historical)**: One‑time $300 million program launched in 2010 that funded 189 green‑oriented repair projects (now evolved into the ARP).
- **School Survey / Building Condition Assessment**: The MSBA periodically surveys all public school facilities (1,818 schools in 2025) to assess building condition, using the data to prioritize funding and evaluate program needs.

## Market Standing
- **Valuation/Market Cap**: Not applicable (government authority with no equity value)
- **Key Revenue/Funding**:
  - Dedicated revenue source: 1% of the state’s 6.25% sales tax (approx. $1.4 billion in FY2025)
  - Total reimbursements since inception: over $18.9 billion
  - FY2025 grant payments to municipalities: ~$755 million
  - Total expenses for FY2025: ~$971 million (including $384 million in debt service)
- **Notable Investors/Partners**:
  - Board of Directors chaired by the State Treasurer (currently Deborah B. Goldberg, with CEO Jim A. MacDonald)
  - Seven‑member board including the Secretary of Administration & Finance, the Commissioner of Education, and four appointees (architect, former school committee member, university capital projects executive, former town administrator)
- **Growth Signals**:
  - In 2025, the MSBA invited 93 of 99 Statements of Interest into the ARP and 15 of 27 into the Core Program – the highest invitation rates in years
  - The Core Program project cap was increased to $1.2 billion in FY2024, with annual escalations up to 6.5%
  - $100 million in COVID‑inflation supplemental awards distributed to 30 districts by January 2025
  - Launched heat‑pump conversion projects within the ARP to support Massachusetts’ net‑zero carbon goal by 2050
  - 10 schools completed in 2025, bringing total completed Core Program schools to 245

## Competitive Advantages
- **Dedicated revenue stream**: The MSBA is funded by a fixed portion of the state sales tax, providing predictable, stable funding that is not subject to annual legislative appropriations.
- **Specialized expertise**: The agency has 20 years of experience managing large‑scale public school capital projects, from initial assessment through construction completion and final audit.
- **Efficient reimbursement model**: Districts receive payments as costs are incurred (typically within 15 days via an online portal), rather than waiting years for reimbursement – a significant improvement over the previous system.
- **Scale and track record**: Over 1,200 projects invited into the pipeline, $18.9 billion disbursed, and 1,748 projects with completed final audits.

## Strategic Focus
- **Net‑zero carbon alignment**: Partnering with the Commonwealth’s goal to achieve net‑zero emissions by 2050 by funding heat‑pump conversions and high‑efficiency building systems.
- **Equitable funding**: Using a needs‑based formula (base rate + incentive points for regionalization, renovation, energy efficiency) to allocate resources fairly across communities.
- **Facility condition improvement**: Continuing the 2025 School Survey (1,818 schools) and using data to direct funds to the most critical needs – while 89% of schools rate at condition 1 or 2, the agency targets the 10.7% that need moderate or major attention.
- **Program expansion**: Increasing the Core Program cap and invitation numbers to meet the high demand from districts for new and renovated schools.

## Why Work Here
- **Mission‑driven culture**: Employees contribute directly to improving public education infrastructure across Massachusetts, working with communities to create safe, sustainable learning environments.
- **Work location & flexibility**: Based in Boston; roles are hybrid (e.g., the External Affairs Coordinator and Deputy Director of Capital Planning positions listed as “Hybrid – Full‑Time Hybrid Boston, Massachusetts”).
- **Public‑sector stability**: A quasi‑public entity with a dedicated revenue stream, offering predictable funding and long‑term career security.
- **Meaningful impact**: Staff see tangible results – schools completed, grants distributed, and communities supported – with projects bidding over $1 billion annually through 2027.
- **Professional growth**: Opportunities in capital planning, project management, external affairs, and finance within a recognized state agency.

## Sources
1. [massschoolbuildings.org](https://massschoolbuildings.org/about)
2. [MSBA 2025 Annual Report (PDF)](https://massschoolbuildings.org/sites/default/files/edit-contentfiles/News_Events/Publications/MSBA_Annual_Report_CY25.pdf)
3. [mass.gov – Audit Overview](https://www.mass.gov/info-details/audit-of-the-massachusetts-school-building-authority-overview-of-audited-entity-0)
4. [jobs.lever.co/massschoolbuildings](https://jobs.lever.co/massschoolbuildings)
5. [massschoolbuildings.org – Senior Staff](https://www.massschoolbuildings.org/about/senior_staff)

## Other roles at Massachusetts School Building Authority

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