--- title: 'Project Intake Manager at Secretariat' canonical: 'https://feeny.ai/job/project-intake-manager-secretariat-atlanta-georgia-n9sn93fkwn79' type: 'job' last_seen: '2026-09-11' --- # Project Intake Manager at Secretariat - **Company:** Secretariat - **Location:** Atlanta Georgia, United States - **Posted:** 2026-07-17 - **Last confirmed live:** 2026-09-11 - **Apply:** https://job-boards.greenhouse.io/secretariatadvisorsllc/jobs/4322986009 ## Job description Chart Your Journey at Secretariat From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat. ## ABOUT THE FIRM Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions. Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you. Make your impact at Secretariat. ## POSITION OVERVIEW We are seeking a highly organized and detail-oriented Project Intake Manager to join our Finance team. This role is critical in ensuring the accurate setup and ongoing maintenance of client engagements within our systems. The Project Intake Manager will act as a key liaison between Finance, Legal Operations (including Conflict Management), Billing, Project Management teams, Managing Directors, and senior leadership to translate engagement terms into executable billing structures. This individual will play a central role in supporting the full project lifecycle—from initial intake and setup through ongoing maintenance—while ensuring alignment with firm policies, client agreements, and revenue recognition requirements. The role regularly partners with Managing Directors and senior leadership to support engagement set up, billing structures, operational requirements, and compliance with firm policies. ## RESPONSIBILITIES Project Intake & Setup - Analyze engagement letters, statements of work, and contracts to identify appropriate billing structures and requirements - Translate engagement terms into accurate project setups within Workday across various billing types (e.g., time & expense, fixed fee, milestone, retainers) - Develop and maintain project structures and basic budgeting tools for fixed fee, milestone and alternative fee engagements to support project monitoring and financial management. - Work within our contract management tool, Evisort, to ensure engagement letter terms are being abstracted properly. Systems & Access Management - Create and manage project folders and user access across systems in alignment with firm policies - Partner with Legal Operations and Conflict Management to support the implementation and maintenance of ethical walls and other engagement-specific access restrictions in accordance with firm policies and requirements - Assign and manage user access across systems in accordance with project needs and firm policies Project Maintenance - Oversee project records throughout the lifecycle, including updating client data, staffing, billing rates, structures, budgets, and other project financial attributes as required - Support and implement firm-wide updates such as annual rate changes and billing adjustment. Cross-Functional Collaboration - Serve as a primary point of contact for project setup and billing-related inquiries from Finance, Project Managers, Managing Directors, and senior leadership - Act as a liaison between Finance, Legal Operations, Billing, Project Management, and Managing Directors to ensure engagement terms, billing structures and project configurations are accurately implemented - Communicate complex billing scenarios clearly to non-finance stakeholders - Provide recommendations regarding project setup, billing structures, and operational considerations to support accurate project execution and compliance with engagement terms Process Improvement & Quality Control - Identify opportunities to improve intake, setup, and maintenance processes - Ensure data integrity and consistency across systems while identifying and implementing process improvements - Develop and maintain standard operating procedures in partnership with practice leaders ## QUALIFICATIONS Required: - 5+ years of experience in a finance, billing, or operations role within a professional services environment - Strong understanding of project-based billing concepts and structures - Exceptional attention to detail and organizational skills - Strong analytical and problem-solving abilities - Excellent written and verbal communication skills Preferred: - Experience with Workday (Financials/Projects) strongly preferred - Advanced proficiency in Microsoft Excel - Experience with SharePoint administration and permissions - Familiarity with Intapp or similar intake/conflicts systems - Experience supporting legal, consulting, or other professional services firms ## Key Competencies - Ability to interpret and operationalize complex contractual terms - Ability to build effective working relationships with Managing Directors, Project Managers, and senior business stakeholders - Strong stakeholder management and cross-functional collaboration - High level of ownership and accountability - Understanding of ethical wall requirements, project access controls, and related risk management considerations within a professional services environment - Ability to manage multiple priorities in a fast-paced environment - Process-oriented mindset with a focus on continuous improvement A rewarding career above all There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure. Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself. [Our people](https://secretariat-intl.com/people/) are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers. To learn how Secretariat collects, uses, and protects your personal information during the recruitment process, please review our Privacy Policy ## About Secretariat ## Company Overview - **One-liner**: Secretariat is a leading global provider of independent expert services, litigation consulting, and economic advisory, trusted by top law firms and corporations for high-stakes disputes and regulatory matters. - **Entity Type**: Private (Bootstrapped/PE-backed; ownership structure not fully disclosed) - **Headquarters**: Not publicly available (global presence with offices in key commercial and arbitration hubs including the US, UK, Germany, Australia, and others) - **Founded**: Not publicly available - **Founders**: Don Harvey (Founder & Managing Director) ## Core Business - **Primary industry/industries**: Litigation Consulting, Expert Witness Services, Economic Advisory, Forensic Accounting, Engineering Sciences, Data Analytics - **Target customers**: B2B — Top 100 global law firms, corporations, governments, and institutions involved in complex litigation, arbitration, and regulatory matters - **Mission or purpose statement**: “When the stakes are high, our globally integrated expert teams thrive on working through the most daunting problems in ways that remove uncertainty and instill confidence.” ## Products & Services Secretariat offers a comprehensive suite of expert and advisory services across multiple disciplines: - **Antitrust & Competition**: Economic analysis for merger reviews, monopolization, and cartel cases - **Auctions & Bargaining**: Expert valuation and strategy for auction processes and negotiations - **Class Actions**: Damages analysis, certification support, and settlement administration - **Construction Defect & Standard of Care**: Engineering and technical analysis of construction failures - **Construction Delay**: Forensic scheduling and delay analysis for complex construction projects - **Construction Quantum**: Cost and damages quantification in construction disputes - **Damages & Valuations**: Financial modeling and economic damage calculations - **Data Analytics & Strategy**: Advanced data science and statistical analysis for litigation - **Digital Forensics & eDiscovery**: Electronic discovery, data recovery, and cyber investigations - **Engineering Sciences**: Mechanical, electrical, geotechnical, thermal/fluids, and human factors engineering analysis - **Forensic Accounting**: Fraud investigation, financial statement analysis, and tracing - **Intellectual Property**: Patent, trademark, and copyright valuation and infringement analysis - **International Arbitration**: Expert testimony and advisory for cross-border disputes - **Investigations & Disputes**: Internal investigations, regulatory inquiries, and dispute resolution - **Labor & Employment**: Statistical analysis, wage and hour claims, and employment discrimination - **Mergers & Acquisitions**: Valuation, fairness opinions, and post-transaction disputes - **Securities & Finance**: Financial analysis for securities class actions, M&A disputes, and valuation ## Market Standing - **Valuation/Market Cap**: Not disclosed (private company) - **Key Metric**: Over 10,000 engagements completed on 6 continents; 700+ experts and advisors worldwide; 80% of top 100 global law firms have engaged Secretariat - **Notable Investors/Partners**: Not publicly available - **Growth Signals**: - Ranked **#1 in the GAR 100 Expert Witness Firms’ Power Index for 2024, 2025, and 2026** (three consecutive years) - Contributed to a nearly **$811 million award** in a recent engagement - Over **600+ professionals** globally with continued hiring across multiple disciplines and locations - Active recruitment for 36+ open positions as of mid-2026, including entry-level, manager, and director roles ## Competitive Advantages - **Top-tier market recognition**: Unprecedented three-year #1 ranking in the GAR Power Index signals elite status among expert witness firms - **Global integrated team**: Experts work across borders and disciplines, offering seamless multi-jurisdictional support - **Independence and objectivity**: Core cultural value of integrity and unbiased analysis, which is critical in litigation settings - **Deep bench of expertise**: Covers a vast range of technical and financial specialties under one roof, from engineering to forensics to valuation - **Track record with elite clients**: Engaged by the top 100 global law firms and trusted for the highest-stakes matters ## Strategic Focus - **Talent development**: Heavy emphasis on mentoring junior talent to become trusted experts early in their careers, as highlighted on their careers page - **Global expansion**: Continued hiring across North America, Europe, and Australia, with offices in key arbitration hubs - **Cross-disciplinary integration**: Promoting collaboration across expertise areas to solve complex, multi-faceted disputes - **Maintaining #1 ranking**: Sustaining the GAR Power Index leadership through quality, independence, and client impact ## Why Work Here - **Culture**: Described as “passion, pride, and performance” — driven by high-stakes work, collaborative teams, and a people-centric approach. The firm states it is “very selective” in hiring. - **Work environment**: Global, with offices across the US, UK, Germany, and Australia. Roles range from fully in-office to hybrid depending on location and function. - **Growth**: Clear career progression from Associate to Director levels, with structured mentorship programs and early responsibility. Internships are available (e.g., Summer 2026 in Construction Delay, Engineering Sciences, Intellectual Property). - **Perks**: Not explicitly detailed, but the firm emphasizes “a rewarding career above all,” integrity, and a supportive community. Being part of a top-ranked global firm with high-profile engagements is a key draw. - **Engineering/technical culture**: Strong focus on engineering sciences (thermal/fluids, mechanical, geotechnical, MEP, electrical) and data analytics, offering technical professionals a chance to apply their skills in legal contexts. ## Sources 1. [Secretariat Official Website](https://secretariat-intl.com/) 2. [Secretariat About Page](https://secretariat-intl.com/about/) 3. [Secretariat Careers Page](https://secretariat-intl.com/careers/) 4. [Secretariat Greenhouse Job Board](https://job-boards.greenhouse.io/secretariatadvisorsllc/) 5. 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