--- title: 'Property Coordinator at RioCan' canonical: 'https://feeny.ai/job/property-coordinator-riocan-toronto-x8kga4abk945' type: 'job' last_seen: '2026-09-13' --- # Property Coordinator at RioCan - **Company:** RioCan - **Location:** Toronto, Canada - **Compensation:** $52k–$60k - **Employment:** full-time - **Work type:** onsite - **Posted:** 2026-08-13 - **Last confirmed live:** 2026-09-13 - **Apply:** https://jobs.lever.co/riocan/b0646d1e-7313-4ccf-9dd7-8c4633c0f6b6 ## Job description Who We Are: For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer. At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day. This position is at The Well, a one-of-a-kind destination with great potential for impact. This employment opportunity is with Allied REIT. What is The Well? The Well is a unique and innovative joint venture between Allied and Riocan. Located at Spadina and Front, The Well brings together three million square feet of retail, office, and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto. Purpose Support the efficient operation of The Well by coordinating administrative, financial, and operational processes across the property. As Property Coordinator, you will perform a broad range of coordination, documentation, and systems-related responsibilities to ensure accuracy, consistency, and efficiency across workflows, while supporting both the office and retail property management teams. Reporting to the General Manager, you will collaborate across teams to support financial tracking, tenant and vendor administration, and day-to-day office operations. You will play a key role in maintaining organized systems, facilitating communication, and contributing to a seamless and high-quality experience for tenants, partners, and visitors at The Well. ## Responsibilities Financial Coordination & Yardi Support - Prepare and process purchase orders (POs) in Yardi, ensuring accuracy and proper coding. - Track invoice submissions, approvals and payment status, following up on outstanding items in partnership with Department Managers. - Coordinate with vendors and internal stakeholders to ensure timely submission of invoices and required documentation. - Support vendor onboarding processes, including collection of insurance certificates, WSIB clearance and system setup. - Assist with preparation and tracking of service contracts and related documentation. - Compile monthly accrual listings for review and approval by Department Managers. - Support annual operating cost billing distribution in collaboration with Property Administration. - Perform monthly corporate credit card reconciliations, as required. - Maintain organized financial records, backup documentation and audit-ready files. Property Management & Operational Support - Oversee collection and tracking of tenant insurance certificates, ensuring compliance with lease requirements. - Maintain tenant contact lists, distribution groups, and internal records. - Oversee office inventory, supply orders, and workspace organization. - Manage incoming and outgoing mail and courier services. - Prepare and distribute monthly traffic reports to General Manager. - Maintain organized filing systems, shared folders, and document control standards. - Issue jobs, contracts, and capital project documentation in Yardi, including change orders and approval workflows. - Assist with circulation of tenant and contractor communications through appropriate platforms. - Support administrative coordination across the management office, including internal workflows and documentation consistency. - Provide administrative support during emergency situations and operational incidents, as required. - Collaborate cross-functionally with operations, security, and other teams to support efficiency and communication. - Review and recommend improvements to administrative workflows and office procedures. - Assist in developing and maintaining standard operating procedures (SOPs). - Support special projects and ad hoc initiatives across the management office. ## Qualifications - At least 1–2 years of administrative or coordination experience. - Proven verbal and written communication skills. - Proficient in Microsoft Word, Excel and Outlook. - Proven organizational skills with the ability to meet deadlines. - Detail-oriented. - Exceptional customer service skills. - Ability to work independently and collaboratively in a team environment. - Experience with Yardi or similar systems is an asset. Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity. Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply. This role is a current vacancy on the Allied team. We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people. We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply. We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to talent@alliedreit.com if support is needed. ## About RioCan ## Company Overview - **One-liner**: RioCan REIT is one of Canada’s largest real estate investment trusts, owning and managing necessity-based retail properties concentrated in the country’s most densely populated markets. - **Entity Type**: Public (TSX: REI.UN) - **Headquarters**: Toronto, Ontario, Canada - **Founded**: 1993 - **Founders**: Ed Sonshine (Visionary Founder) ## Core Business - **Primary industry**: Real Estate Investment Trust (REIT) – Retail & Mixed-Use Properties - **Target customers**: B2B – national and regional necessity-based retailers (grocery, pharmacy, everyday services), as well as commercial tenants in mixed-use developments - **Mission statement**: “To create vibrant community destinations anchored by the necessity-based retailers that meet Canadians’ essential, everyday shopping needs.” ## Products & Services - **Retail Property Leasing**: RioCan owns and manages approximately 167 retail properties (31.8 million sq ft net leasable area) anchored by grocery, pharmacy, and other daily-needs tenants. - **Development Pipeline**: A 43.5 million sq ft development pipeline (46.4% of zoned density) focused on mixed-use intensification, including residential, office, and retail components. - **Property Management & Operations**: Full-service leasing, asset management, and property management for its portfolio. ## Market Standing - **Valuation/Market Cap**: ~USD 5.75 billion (as of October 29, 2024) - **Key Metric**: Annual Revenue of ~USD 1.44 billion (latest fiscal year) - **Notable Investors/Partners**: Publicly traded on the Toronto Stock Exchange; institutional and retail unitholders. Key tenants include major grocery chains, pharmacies, and service retailers. - **Growth Signals**: 97.9% committed occupancy, 94.5% of fair value located in six major Canadian markets (58.1% in the GTA), over 86% of properties have a grocery component, and a substantial development pipeline for future mixed-use intensification. ## Competitive Advantages - **Prime Location Concentration**: Nearly 95% of portfolio value sits in Canada’s six largest urban markets, where structural supply constraints limit new retail construction. - **Necessity-Based Tenancy**: Anchored by grocery and pharmacy, RioCan’s assets are resilient to e-commerce shifts and generate consistent foot traffic. - **Development Land Bank**: Extensive zoned density (46.4% of total) provides a long-term growth runway for mixed-use projects that add residential and office components to retail sites. - **Experienced Management Team**: Over 30 years of REIT operating history and a disciplined, execution-focused culture. ## Strategic Focus - **Mixed-Use Intensification**: Unlocking value from its development pipeline by adding residential, office, and public amenities to existing retail properties. - **Operational Discipline**: Maintaining high occupancy, controlling costs, and focusing on high-quality, necessity-based tenants. - **ESG Leadership**: Scaling EV infrastructure, solar installations, and achieving BOMA BEST certifications across over 80% of gross leasable area, as outlined in the 2025 ESG Report. - **Capital Allocation**: Prudent debt management and recycling capital into highest-return opportunities. ## Why Work Here - **Culture**: RioCan describes itself as having the “stability and resources of an established company with the entrepreneurial and collaborative spirit of a start-up.” The values are Bold, Adaptable, Entrepreneurial, Responsible, and Trusted. - **Learning & Growth**: Employees are encouraged to take calculated risks, make decisions quickly, and pursue continuous professional development. Many staff have spent their entire careers at RioCan due to varied challenges and advancement opportunities. - **Diversity & Belonging**: Active DEI committee, Women’s Initiative Network, and Social committee. The company aims to be a diversity leader in Canadian real estate. 2025 employee engagement scored 90% (top decile). - **Benefits**: Comprehensive package including health insurance, pension and RRSP matching, Employee Unit Purchase Plan, continuing education/training, maternity/parental leave top-up, wellness spending account, virtual healthcare, and Employee & Family Assistance Program. - **Work Model**: All currently listed positions are **On-site** (Toronto, North York, Calgary). No hybrid or remote options are evident from the careers page. - **Perks**: Entrepreneurial autonomy, exposure to high-impact real estate projects, and the stability of a large, publicly traded company. ## Sources 1. [RioCan.com – Home](https://www.riocan.com/English/home/default.aspx) 2. [RioCan.com – About / Who We Are](https://www.riocan.com/English/about/who-we-are/default.aspx) 3. [RioCan.com – Careers / Life at RioCan](https://www.riocan.com/English/careers/life-at-riocan/default.aspx) 4. [RioCan Jobs (Lever)](https://jobs.lever.co/riocan) 5. [LinkedIn – RioCan Real Estate Investment Trust](https://ca.linkedin.com/company/riocan-real-estate-investment-trust) ## Other roles at RioCan - [Vice President, Information Technology](https://feeny.ai/job/vice-president-information-technology-riocan-toronto-cbkaw1nwmyam) — Toronto, Canada - [Building Operator](https://feeny.ai/job/building-operator-riocan-toronto-1ak4sqjnzvfx) — Toronto, Canada - [Sr. Business Analyst (12-Month Contract)](https://feeny.ai/job/sr-business-analyst-12-month-contract-riocan-toronto-k05j8kpjzze1) — Toronto, Canada - [Development Accountant (6-Month Contract)](https://feeny.ai/job/development-accountant-6-month-contract-riocan-north-york-8ek26wfbnx8q) — North York, Canada - [Tenant Billing Analyst (12-Month Contract)](https://feeny.ai/job/tenant-billing-analyst-12-month-contract-riocan-north-york-mqtb8h9xzehs) — North York, Canada - [Manager, Leasing](https://feeny.ai/job/manager-leasing-riocan-calgary-m8yy985vg7ex) — Calgary, Canada - [Senior Analyst, Internal Audit and Compliance](https://feeny.ai/job/senior-analyst-internal-audit-and-compliance-riocan-north-york-z61spp3t58t9) — North York, Canada - [Join Our Team at RioCan](https://feeny.ai/job/join-our-team-at-riocan-riocan-various-locations-td8bmzm5xyah) — Various Locations