---
title: 'Proposal Coordinator at XNRGY Climate Systems'
canonical: 'https://feeny.ai/job/proposal-coordinator-xnrgy-climate-systems-mesa-qrm2576mkxpn'
type: 'job'
last_seen: '2026-09-08'
---

# Proposal Coordinator at XNRGY Climate Systems

- **Company:** XNRGY Climate Systems
- **Location:** Mesa, AZ
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-08-26
- **Last confirmed live:** 2026-09-08
- **Apply:** https://jobs.ashbyhq.com/xnrgy-climate-systems/7dd083ed-5a8d-420e-b185-13438478be0d

## Job description

Who are we?

XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems. We are focused on research and energy development, contributing to the reduction of carbon footprint.

We are excited to announce the opening of our new technology headquarters in Mesa, Arizona in 2025. This expansion reflects our commitment to growth and innovation in the climate solutions industry. As part of this expansion in the US, XNRGY is seeking a qualified Application Engineer to join its team.:

An overview of your responsibilities

The Proposal Coordinator supports the full opportunity lifecycle — from bid and proposal development through accurate, released sales orders. The role owns timely bid coordination, coordination of all RFP, analysis and synthesis of project scope, and organization of project documents and details. It extends through equipment selection and quote preparation, CRM entry and management, order entry, release and shipment structuring, change order control, and storage and logistics coordination. The ideal candidate works confidently in CRM and ERP environments, thrives on data accuracy, and facilitates communication across teams and channels — internally and externally.

## Key Responsibilities

Bid Coordination, RFP, and Quoting

- Coordinate RFP activity and drive timely bid coordination, ensuring on-time submission of deliverables against customer due dates
- Assist with equipment selections and pricing, and prepare quotes for defined scope with inclusions, exclusions, lead times, and terms
- Organize and maintain project documents and details so opportunity history is traceable from bid through order

CRM Entry and Management

- Own accurate, timely CRM entry for accounts, contacts, projects, opportunities, quotes, and competitors
- Link bid documents, selections, and quotes to CRM records and log activities, win/loss reasons, and competitive intelligence
- Monitor CRM data quality and support pipeline reviews, bid activity reporting, and sales analytics

Order Entry, Release, and Change Management

- Review customer purchase orders against the approved proposal, resolve discrepancies with Sales, Engineering, and Finance, and create accurate ERP sales orders
- Structure orders into lines and releases, splitting large or multi-phase orders for staged shipments, and maintain dates with Production Planning as schedules shift
- Maintain ship-to addresses and drop-ship requirements, and coordinate storage when units complete ahead of site readiness through to final delivery
- Add service and warranty lines to every applicable order — including startup and commissioning and factory witness testing requirements
- Log and process change orders, assess downstream impacts, confirm approvals, and update orders with a clear audit trail

Communication and Product Knowledge

- Facilitate communication across teams and channels, internally and externally, including bid strategy discussions covering go/no-go decisions, pricing posture, and scope positioning
- Serve as the point of contact for bid, quote, order, and CRM questions across Sales, Engineering, Project Management, Planning, Production, Service, and Finance, and interface externally with customers, contractors, and reps
- Flag downstream impacts such as schedule changes, holds, storage decisions, and early shipments requiring invoicing adjustments
- Research, synthesize, and maintain summary technical information on XNRGY and competitor product offerings on an ongoing basis, keeping references and templates current for the team

## Qualifications

- Associate or Bachelor's degree in Business, Construction Management, Engineering Technology, or a related field — or equivalent experience
- 2+ years in proposal or bid coordination, estimating support, order management, or inside sales support, ideally in industrial equipment, HVAC, or engineered-to-order environments
- Ability to read and interpret project scopes, specifications, drawings, addenda, and construction documents
- Hands-on CRM (Dynamics 365, Salesforce) and ERP (Epicor, SAP, Oracle) experience; proficient in Excel, Word, Outlook, SharePoint, and Teams
- Exceptional organization, attention to detail, and ownership of data accuracy, with proven ability to manage competing bid deadlines
- Proactive communicator who anticipates downstream impacts, with a customer-focused sense of urgency

Why choose XNRGY?

Be part of a fast-growing company driving innovation and sustainability in the climate solutions industry.

## About XNRGY Climate Systems

## Company Overview
- **One-liner**: XNRGY Climate Systems designs and manufactures high-performance, sustainable thermal management and liquid cooling systems for mission-critical environments like data centers and clean rooms.
- **Entity Type**: Private (Growth/Expansion Stage)
- **Headquarters**: Mesa, Arizona, USA (with manufacturing in Montreal, Canada and operations in Mexico)
- **Founded**: 2019
- **Founders**: Wais Jalali (Founder & CEO) and Sham Ahmed (President Emeritus and Co-Founder)

## Core Business
- **Industries**: Industrial Machinery Manufacturing, Data Center Infrastructure, HVAC (Heating, Ventilation, & Air Conditioning), Clean Technology
- **Target Customers**: Hyperscale data centers, healthcare facilities, battery plants, pharmaceutical clean rooms, and life sciences operations (primarily B2B/Enterprise)
- **Mission/Purpose**: To redefine performance cooling by building the world’s most advanced and eco-friendly thermal management systems, focusing on energy efficiency, water conservation, and reducing carbon footprints for critical infrastructure.

## Products & Services
XNRGY offers a range of advanced hardware systems for precise climate control:
- **XNChiller**: Chillers utilizing oil-free, frictionless compressors with Aero-Lift™ bearing technology for high efficiency and reliability.
- **CRAH/CRAC Units**: Computer Room Air Handler/Conditioner units for modular capacity and redundancy.
- **XNFan**: High-efficiency fan arrays designed for N-1 redundancy with low noise and vibration.
- **AHU’s**: Custom Air Handling Units with intelligent control systems for reduced operating costs.
- **DAHU**: Ultra-precise dehumidification systems with leakage rates of less than 1%.
- **XNFilter**: Scalable air purification solutions featuring proprietary DFS (Disinfecting Filtration System) technology.

## Market Standing
- **Valuation/Market Cap**: Not publicly disclosed (private company)
- **Key Metric**: Total Funding (3 prior rounds, details undisclosed) / Headcount of 247 employees (+94.8% YoY) [linkedin.com]
- **Notable Investors/Partners**: Clients include Apple, Microsoft, Motorola, and Equinix. Certified by AMCA and AHRI for performance.
- **Growth Signals**: Explosive growth trajectory: 247 employees (+94.8% YoY) [linkedin.com]. Delivering 1.4 GW of thermal resilience to the Texas AI Corridor. Awarded a multi-year allocation (2026-2031) by a hyperscaler. Opened a 275k sqft "Mesa 1" facility in Arizona and began production on a second 330k sqft "Mesa 2" chiller plant.

## Competitive Advantages
- **Specialized Moat**: End-to-end focus on *waterless* and ultra-efficient cooling for high-density AI and hyperscale data centers in water-scarce regions (like the US Southwest). Addresses a critical bottleneck for AI infrastructure.
- **Proprietary Technology**: Patented Aero-Lift™ bearing technology and DFS filtration systems.
- **Speed & Scale**: Claims "fastest delivery in the industry" for modular CRAH units, combined with massive US manufacturing capacity scaling up to over 600k sqft.
- **Veteran Leadership**: Led by a team with over 40+ years of combined industry experience and certifications from ASHRAE and AMCA.

## Strategic Focus
- **Current Priorities**: Aggressive scaling of US manufacturing capacity (Mesa, AZ) to meet hyperscaler demand. Focus on liquid cooling and next-generation chiller technology for AI workloads.
- **Direction for Growth**: Deepening partnerships with hyperscale cloud providers and expanding physical footprint to serve the "AI Corridor" in Texas and the broader US market.

## Why Work Here
- **Impact**: The opportunity to work on critical infrastructure that powers AI and the internet, with a direct focus on sustainability and energy efficiency.
- **Growth Trajectory**: The company is experiencing hypergrowth (nearly doubling headcount YoY) with 54 active job postings, offering significant career advancement potential for early employees.
- **Culture**: Described as a team of problem-solvers driven by sustainability and innovation. Values include commitment to building a sustainable future.
- **Remote/Hybrid Policy**: Primarily **in-office** (Mesa, AZ and Montreal, Canada), typical for manufacturing and hardware engineering roles.
- **Engineering Culture**: Heavy emphasis on R&D, thermodynamics, and mechanical/electrical engineering. Roles available across Thermodynamics, Electrical Engineering, and Application Engineering.

## Sources
1. [xnrgy.com](https://xnrgy.com/) - Company Homepage
2. [xnrgy.com/our-story](https://xnrgy.com/our-story/) - Company History & Timeline
3. [linkedin.com](https://www.linkedin.com/company/xnrgy-climate-systems) - Employee Data & Growth Metrics
4. [builtin.com](https://builtin.com/company/xnrgy-climate-systems) - Company Profile & Job Listings

## Other roles at XNRGY Climate Systems

- [Cost Analyst](https://feeny.ai/job/cost-analyst-xnrgy-climate-systems-mesa-q2vpsdqqkehh) — Mesa, AZ
- [Gestionnaire Qualité // Quality Manager](https://feeny.ai/job/gestionnaire-qualite-quality-manager-xnrgy-climate-systems-montreal-g384jjwbdmg4) — Montréal, Canada
- [AP Clerk](https://feeny.ai/job/ap-clerk-xnrgy-climate-systems-mesa-xny6g1hgrk4r) — Mesa, AZ
- [Sr. Process Engineer](https://feeny.ai/job/sr-process-engineer-xnrgy-climate-systems-mesa-pm2a12sp45fe) — Mesa, AZ
- [Sr. Technician, Process Engineering (2nd Shift)](https://feeny.ai/job/sr-technician-process-engineering-2nd-shift-xnrgy-climate-systems-mesa-hhqhsg1e9b98) — Mesa, AZ
- [Gestionnaire des approvisionnements // Procurement Manager](https://feeny.ai/job/gestionnaire-des-approvisionnements-procurement-manager-xnrgy-climate-systems-0bpdawj191e2) — Montréal, Canada
- [Quality & HSE Analyst](https://feeny.ai/job/quality-hse-analyst-xnrgy-climate-systems-mesa-9pdzx03qg516) — Mesa, AZ
- [Program Manager, Construction](https://feeny.ai/job/program-manager-construction-xnrgy-climate-systems-mesa-csksa6b6bhzp) — Mesa, AZ
- [Plant Supplier Quality Engineer](https://feeny.ai/job/plant-supplier-quality-engineer-xnrgy-climate-systems-mesa-d09mwswze8z1) — Mesa, AZ
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