--- title: 'Proposal & RFP Specialist at Magna Legal Services' canonical: 'https://feeny.ai/job/proposal-rfp-specialist-magna-legal-services-remote-83rdkr2bjz05' type: 'job' last_seen: '2026-09-08' --- # Proposal & RFP Specialist at Magna Legal Services - **Company:** Magna Legal Services - **Location:** Remote - **Compensation:** $75k–$80k - **Employment:** full-time - **Work type:** remote - **Posted:** 2026-09-04 - **Last confirmed live:** 2026-09-08 - **Apply:** https://jobs.lever.co/magnals/2ad7cc9b-7fca-44fd-810e-d4363ad3a83d ## Job description Magna Legal Services is a trusted nationwide partner to law firms, corporations, insurance carriers, and government agencies, delivering comprehensive legal support at every stage of a case. From court reporting and record retrieval to jury consulting, investigations, litigation graphics, and language services, we help our clients navigate complex legal challenges with confidence. Our reputation is built on the expertise, dedication, and professionalism of our team, and we’re proud to foster a culture where talented people can do meaningful work and grow their careers. Primary Responsibilities Proposal Development and Submission - Own the full lifecycle of RFPs, RFIs, and RFQs, including intake, requirement analysis, project planning, drafting, review coordination, quality assurance, and final submission. - Review solicitation materials, identify mandatory requirements, and create compliance matrices and workback schedules. - Draft and edit tailored, persuasive responses across Magna’s service lines, including court reporting and deposition services, jury consulting and research, trial graphics and presentation services, medical record retrieval and review, and language and interpreting services. - Adapt each response to the buyer’s priorities, recognizing that law firms, corporate legal departments, insurance carriers, and government agencies have different evaluation criteria, compliance requirements, and procurement processes. - Interview subject-matter experts and business leaders to translate complex operational and technical information into clear, differentiated proposal content. - Coordinate input and approvals related to pricing, staffing, legal terms, data security, compliance, technology, and implementation. - Independently manage standard proposal content, including company overviews, service descriptions, staff biographies and credentials, case studies, implementation approaches, and past-performance examples. - Manage document formatting, version control, review cycles, and submission logistics. - Ensure every response complies with stated requirements, including page limits, required forms, attachments, certifications, and portal-submission instructions. - Maintain accurate records of proposal activity, deadlines, submissions, outcomes, and client feedback. Content and Credential Management - Build and maintain a centralized, searchable library of approved proposal content. - Interview consultants and service-line leaders following significant matters to develop compelling case studies and past-performance examples. - Maintain current biographies, credentials, certifications, and relevant experience for employees and consultants featured in proposals. - Review and refresh company overviews, service descriptions, methodologies, and differentiators on a regular schedule. - Retire outdated content and confirm that reusable materials remain accurate, consistent, and approved. Process Improvement and Proposal Operations - Build and maintain reusable templates by client type, service line, and solicitation type. - Standardize the intake and subject-matter-expert interview processes to improve response speed and content quality. - Document a repeatable intake-to-submission playbook that supports consistency and backup coverage. - Evaluate proposal-management tools and help recommend and implement a scalable solution. - Identify recurring bottlenecks and introduce practical improvements to the proposal-development process. Performance and Market Insights - Lead internal debriefs following key wins and losses and capture available feedback. - Track proposal volume, turnaround time, outcomes, and recurring reasons for wins or losses. - Capture relevant competitor and market insights from public sources, bid feedback, and internal debriefs. - Maintain knowledge of the evaluation priorities and procurement practices associated with each major client segment. - Monitor relevant government and insurance bid portals for potential opportunities. - Maintain a 60–90-day calendar of known and anticipated RFP activity and identify opportunities that require early subject-matter input, pricing support, or new case studies. Adjacent Commercial Content - Repurpose approved proposal content into capability statements, one-pagers, case studies, and other Sales or business-development materials. - Partner with Marketing and Commercial Operations to ensure consistent messaging across proposals and client-facing content. Desired Background Required Qualifications - At least three years of hands-on experience writing and managing RFP, RFI, or RFQ responses in a professional-services or similarly compliance-driven environment. - Experience independently managing multiple concurrent proposals from intake through submission. - Excellent writing, editing, and information-synthesis skills, with the judgment to write persuasively while remaining accurate and strictly compliant. - Strong project-management skills and the ability to secure timely input and decisions from busy stakeholders without direct authority. - Exceptional attention to detail, organization, and quality control. - Ability to learn and write credibly across multiple complex or technical service lines. - Comfort working independently in a remote environment and managing a workload that fluctuates around proposal deadlines. - Proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat. ## Preferred Qualifications - Experience in legal services, litigation support, insurance, government contracting, or another professional-services environment. - Experience responding to government solicitations or working with electronic bid portals. - Experience with proposal-management platforms such as Loopio, Responsive, or QorusDocs. - Experience building or improving content libraries, templates, and proposal workflows. Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. ## About Magna Legal Services ## Company Overview - **One-liner**: Magna Legal Services provides end-to-end litigation support and consulting services to law firms, corporations, and government agencies nationwide. - **Entity Type**: Private (acquired by Odyssey Investment Partners in 2022; previously funded by CIVC Partners and Audax Private Debt) - **Headquarters**: Philadelphia, Pennsylvania, United States - **Founded**: 2007 - **Founders**: Peter Hecht, Mark Calzaretta, Bob Ackerman, Jon Ackerman ## Core Business - **Primary industry**: Legal Services / Litigation Support - **Target customers**: Law firms, corporations, and governmental agencies (B2B, enterprise) - **Mission statement**: “To deliver exceptional solutions to help our clients focus on what matters most: winning.” ## Products & Services - **[Court Reporting]**: Real-time reporting, interactive Internet depositions, rough disks, web-based transcript and exhibit repositories. - **[Record Retrieval Services]**: Medical record retrieval, document retrieval, and e-discovery consulting. - **[Jury Consulting & Litigation Graphics]**: Witness preparation, online focus groups, mock trials, trial graphics, accident recreation videos, and trial presentation. - **[Language Services]**: Interpreting and translation services (5,000+ interpreters available). - **[Investigative Services]**: Social media and online surveillance of claimants and jurors. - **[Video Services]**: Certified legal videography, courtroom and war room setup, video depositions. - **[Virtual Services]**: 100% remote capabilities for depositions, mediations, hearings, and arbitrations. ## Market Standing - **Valuation / Market Cap**: Not publicly disclosed (private company) - **Key Metric**: Annual revenue of **$85.1 million** (as of most recent data) - **Total Funding**: At least two rounds – Debt Financing (Jan 2020, led by Audax Private Debt) and Private Equity (Dec 2018, led by CIVC Partners) - **Notable Investors / Partners**: CIVC Partners, Audax Private Debt, Odyssey Investment Partners (owner) - **Growth Signals**: - Headcount: 434 employees (+25.7% YoY) according to LinkedIn, but company website claims “1,000+ employees” (likely including contractors/court reporters) - Recent acquisitions: Everest Court Reporting (July 2026), TrialGraphix (2023), On Time Reporting (2022), Kim Tindall & Associates (2021), RecordTrak (2020) - 43,755 LinkedIn followers (yearly growth +26.7%) ## Competitive Advantages - **Nationwide reach**: 30+ locations, 5,000+ court reporters, 5,000+ interpreters, and 80+ litigation consultants. - **End-to-end service**: Covers the entire litigation lifecycle – from deposition to trial graphics to social media surveillance. - **Proven M&A strategy**: Aggressive acquisition of regional providers to build scale and broaden service offerings. - **Technology-enabled**: Full remote capabilities, virtual deposition platform, and AI-assisted hiring processes. ## Strategic Focus - **Geographic expansion**: Recent acquisitions (e.g., Everest Court Reporting) strengthen presence in the Philadelphia market and beyond. - **Organic growth**: Investing in sales organization and cross-selling to existing clients. - **Operational efficiency**: Leveraging scale to deliver cost-effective solutions while maintaining high service quality. - **Talent acquisition**: Actively hiring court reporters, IT support, accountants, jury consultants, and billing specialists. ## Why Work Here - **Culture**: Emphasizes diversity, equity, inclusion, work/life balance, and respectful communication. - **Remote/Hybrid**: Many roles are remote; the company touts “100% remote capabilities” for services and offers flexible work schedules. - **Growth opportunities**: Rapidly growing company (25%+ headcount growth) with a clear acquisition strategy offers career advancement. - **Perks**: Not explicitly listed, but stable private equity-backed employer with a national footprint. - **Employee reviews**: 3.0/5.0 on LinkedIn (54 reviews) – Work-Life 3.2, Compensation 2.8, Culture 2.8, Career 2.9. Note: Some caution advised as the company uses AI in hiring and has warned about impersonation scams. ## Sources 1. [linkedin.com](https://linkedin.com/company/magna-legal-services) 2. [cbinsights.com](https://www.cbinsights.com/company/magna-legal-services) 3. [magnals.com](https://magnals.com/our-philosophy/) 4. [magnals.com](https://magnals.com/careers/) 5. 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