--- title: 'Rebate Processing Coordinator - (Hybrid - Boston, MA; New York, NY - US) at Energy Solutions - USA' canonical: 'https://feeny.ai/job/rebate-processing-coordinator-hybrid-boston-ma-new-york-ny-us-energy-solutions-9rvfbgwsd3vp' type: 'job' last_seen: '2026-09-09' --- # Rebate Processing Coordinator - (Hybrid - Boston, MA; New York, NY - US) at Energy Solutions - USA - **Company:** Energy Solutions - USA - **Location:** Boston Massachusetts, United States / New York New York, United States - **Work type:** remote - **Posted:** 2026-09-01 - **Last confirmed live:** 2026-09-09 - **Apply:** https://job-boards.greenhouse.io/energysolutions/jobs/5187655007 ## Job description Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers. We are looking for a Rebate Processing Coordinator to join our Energy Efficiency Programs Team. In this role, you will support critical program operations by processing, reviewing, and validating incentive claims to ensure accuracy, completeness, and compliance with established guidelines. As part of the Energy Solutions team, you will contribute to impactful energy efficiency initiatives that reduce greenhouse gas emissions and support leading utilities and program administrators across North America. This position is ideal for a detail-oriented professional who thrives in a collaborative environment, communicates effectively with participants and internal teams, and is motivated to play a meaningful role in advancing a more sustainable energy future. The person filling this role will be required to work in a hybrid work environment based out of our Boston, MA or New York, NY office, with an expectation of being on-site at least once per week. Daily responsibilities include but are not limited to: - Review incentive program claims including attachments, sales data to ensure program requirements are met. - Communicate with participants on any claims needing further documentation and answer program-related questions. - Monitor the rebate application queue to ensure rebate applications are processed in a timely manner. - Collaborate with program manager on rebate processing guideline changes and updates. - Ensure rebate program emails and phone calls are responded to in a timely manner and escalate unresolved external issues appropriately. - Enter and maintain incentive claim information in internal or proprietary online platforms and tracking systems. - Communicate with team members through participation in team meetings and through regular progress reports on assigned tasks. - Format Excel spreadsheets and upload to our proprietary online platform. - Recommend and implement process improvements as identified for maximum efficiency and accuracy. Minimum Qualifications: - High School Diploma. - A minimum of 1 year of administrative or data entry work experience. - Advanced beginner skill with MS Office tools including Outlook, Word, and Excel. - Advanced beginner skill with database management systems. - Excellent time management, organizational, and multi-tasking skills with strong attention to detail. - Ability to work independently and juggle competing priorities with minimal guidance. Preferred Qualifications: - A bachelor’s degree. - Prior experience in claims processing or a similar role. - Familiarity with energy efficiency rebate programs. The hourly range for this role is $27.55 - $34.42, with a target compensation of $27.55 - $30.67 based on experience and qualifications. Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP). AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience can truly shine. ## Equal Opportunity Employer Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations. Office Locations and a Remote Workforce Energy Solutions operates as a predominantly remote workforce with offices in  [six different locations](https://energy-solution.com/contact-us/). Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, and North Dakota. Background Check Information Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer. Reasonable Accommodations Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email accommodation@energy-solution.com. [Privacy Notice for Job Applicants](https://energy-solution.com/wp-content/uploads/2023/07/ES-Privacy-Notice-for-Job-Applicants.pdf) ## About Energy Solutions - USA ## Company Overview - **One-liner**: Energy Solutions is a mission-driven, employee-owned firm that designs and implements large-scale, market-based programs to reduce carbon, energy, and water use, helping utilities, governments, and private clients combat climate change. - **Entity Type**: Private (Employee Stock Ownership Plan – ESOP) - **Headquarters**: Oakland, California, United States - **Founded**: 1995 - **Founders**: Sam Cohen (President/CEO) ## Core Business - **Primary industry/industries**: Clean energy, energy efficiency, building decarbonization, demand management, renewable energy, clean transportation, codes and standards, carbon reduction, water management. - **Target customers**: Utilities (gas, electric, water), local/state/federal government agencies, community choice aggregators (CCAs), fleet operators, school districts, EV dealerships, and other commercial/industrial stakeholders. Primarily B2B and B2G. - **Mission or purpose statement**: “To combat climate change through market-based, cost-effective energy, carbon, and water management solutions that make big impacts.” [energy-solution.com](https://energy-solution.com/) ## Products & Services For each major offering: - **Program Design & Management**: End-to-end design and administration of energy efficiency, demand management, and renewable energy programs for utility and government clients. - **Market Development & Transformation**: Strategies to drive adoption of clean energy technologies and practices, including trade ally networks and consumer engagement. - **Policy & Market Research**: Deep analysis of energy markets, codes, and standards to inform regulatory advocacy and program design. - **Data Analytics & Reporting**: Custom data platforms and reporting tools to track energy savings, GHG reductions, and program performance. - **Process Automation**: Workflow automation and software solutions to streamline program operations. - **Engineering & Technical Evaluation**: Technical assessments of energy efficiency technologies, building systems, and distributed energy resources. - **Marketing & Creative Services**: Campaign development and creative content to support program outreach and customer engagement. ## Market Standing - **Valuation/Market Cap**: Not publicly available (privately held, employee-owned). - **Key Metric**: Annual Revenue of $24.8M (LinkedIn estimate, likely based on public signals). [linkedin.com](https://www.linkedin.com/company/energy-solutions) - **Notable Investors/Partners**: Not applicable (no external investors). Key clients include major utilities and government agencies across North America. - **Growth Signals**: Headcount of 472 employees (+7.1% YoY, +50 people) as of mid-2025. Operates in 18 countries (including Brazil, India, UAE, Canada, Tunisia). The company’s programs have supported policies that will reduce 1.8 billion tons of CO2e through 2050. [energy-solution.com](https://energy-solution.com/careers/) ## Competitive Advantages - **Employee Ownership**: 100% vested ESOP aligns every employee with the company’s long-term success and mission. - **30 Years of Market Transformation**: Pioneered market-based approaches to energy efficiency and carbon reduction, with deep relationships across utilities and government. - **Proven Impact**: Achieves outsized results – e.g., annual GHG reductions per employee equivalent to taking 50,000 cars off the road. [energy-solution.com](https://energy-solution.com/) - **Full-Service Capability**: From policy research and program design to data analytics and marketing, providing integrated solutions under one roof. ## Strategic Focus - **Scaling Impact**: Expanding into new geographies and sectors (clean transportation, building decarbonization, distributed energy resources). - **Technology Enablement**: Investing in process automation, Salesforce development, and data analytics to improve program efficiency. - **Inclusion, Diversity, Equity, Accessibility (IDEA)**: Embedding IDEA into all aspects of work to ensure solutions reach vulnerable communities. [energy-solution.com](https://energy-solution.com/careers/) - **Talent Development**: Promoting from within, offering professional development stipends, and maintaining a strong mentorship culture. ## Why Work Here - **Mission-Driven Culture**: Employees are passionate about solving climate change – “smart, motivated people with ‘good kindergarten skills’ – curiosity, respect, teamwork, and a healthy sense of fun.” [energy-solution.com](https://energy-solution.com/about-us/) - **Employee Ownership**: All employees participate in the ESOP, sharing in the company’s success. - **Work Flexibility**: Hybrid and remote roles available across the U.S. (offices in Oakland, CA; Portland, OR; Orange, CA; Boston, MA; Chicago, IL; New York, NY). Flexible hours and floating holidays. - **Benefits**: Competitive compensation + annual bonus; health/dental/vision (PPO/HMO); 401(k) with 100% immediate vesting match; generous PTO; paid parental leave; professional development stipends; Employee Assistance Program. - **Inclusion Score**: 12.2 points higher than industry average (based on Diversio survey, Jan 2025). [energy-solution.com](https://energy-solution.com/careers/) - **Growth Opportunities**: Many senior leaders promoted from within; strong emphasis on lifelong learning and mentorship. ## Sources 1. [energy-solution.com – About Us](https://energy-solution.com/about-us/) 2. [energy-solution.com – Careers](https://energy-solution.com/careers/) 3. [energy-solution.com – Home](https://energy-solution.com/) 4. [linkedin.com – Energy Solutions](https://www.linkedin.com/company/energy-solutions) 5. [job-boards.greenhouse.io – Energy Solutions Jobs](https://job-boards.greenhouse.io/energysolutions) ## Other roles at Energy Solutions - USA - [Solar Programs, Associate - Consumer Protection (Hybrid - Chicago, IL - US)](https://feeny.ai/job/solar-programs-associate-consumer-protection-hybrid-chicago-il-us-energy-vrjkhw5trnnq) — Chicago Illinois, United States - [Project Manager II - Solar Programs Outreach - (Hybrid - Chicago, IL - US)](https://feeny.ai/job/project-manager-ii-solar-programs-outreach-hybrid-chicago-il-us-energy-geqet9887p2y) — Chicago Illinois, United States - [Director, Energy Efficiency - Midwest](https://feeny.ai/job/director-energy-efficiency-midwest-energy-solutions-usa-united-states-rf854p9kqyyd) — United States - [Energy Efficiency Project Manager I (Remote - US)](https://feeny.ai/job/energy-efficiency-project-manager-i-remote-us-energy-solutions-usa-northeast-029ptmaqpaqg) — Northeast / United States - [Executive Assistant II (Hybrid - Oakland, CA; Orange, CA; Portland, OR - US)](https://feeny.ai/job/executive-assistant-ii-hybrid-oakland-ca-orange-ca-portland-or-us-energy-8hxyf3c9chxe) — Oakland California, United States / Orange California, United States / Portland Oregon, United States - [Director of Solar Outreach and Market Strategy (Remote -Illinois, US)](https://feeny.ai/job/director-of-solar-outreach-and-market-strategy-remote-illinois-us-energy-at2pqhc6p8a6) — Chicago Illinois, United States - [Energy Efficiency Project Manager I (Remote - US)](https://feeny.ai/job/energy-efficiency-project-manager-i-remote-us-energy-solutions-usa-united-states-4gmmztvs23sg) — United States - [Director of Solar Outreach and Market Strategy (Remote - Wisconsin, US)](https://feeny.ai/job/director-of-solar-outreach-and-market-strategy-remote-wisconsin-us-energy-a47yj47rkm13) — United States - [Director of Solar Outreach and Market Strategy (Remote - Indiana, US)](https://feeny.ai/job/director-of-solar-outreach-and-market-strategy-remote-indiana-us-energy-p8fv0e362qnt) — United States - [Solar Programs, Application Processing Associate (Hybrid - Oakland, CA; Portland, OR; Chicago, IL - US)](https://feeny.ai/job/solar-programs-application-processing-associate-hybrid-oakland-ca-portland-or-rfqhm8sprtf8) — Chicago, IL / Oakland, CA / Portland, OR