---
title: 'Records Manager at Barnes & Thornburg LLP'
canonical: 'https://feeny.ai/job/records-manager-barnes-thornburg-llp-indianapolis-jsp6s5dmeffz'
type: 'job'
last_seen: '2026-10-13'
---

# Records Manager at Barnes & Thornburg LLP

- **Company:** Barnes & Thornburg LLP
- **Location:** Indianapolis, IN
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-10-12
- **Last confirmed live:** 2026-10-13
- **Apply:** https://jobs.ashbyhq.com/barnes/463abacf-82cd-4f30-8c2f-894d33d6c784

## Job description

Position Summary The Records Manager oversees the day-to-day operations of the Records Management Department in the Indianapolis office. This role is responsible for the maintenance, organization, retention, retrieval, and disposition of client records in both physical and electronic formats, and helps ensure compliance with administrative, legal, and operational requirements. This role reports directly to the Senior Records Manager.

## Responsibilities

- Manage the organization, maintenance, and accessibility of records and information in both paper and electronic formats to ensure efficient retrieval and use.
- Oversee the retention and disposition of inactive records in accordance with administrative, fiscal, and legal requirements, including destruction, imaging, or transfer to archival storage following attorney’s approval.
- Coordinate workflow and priorities for records management staff, including assigning special projects, arranging coverage during staff absences, assessing overtime needs, training and supervising interns and temporary staff.
- Ensure quality control through careful review, proofing, and editing of department work product.
- Support a variety of record-related services, including new employee orientation, attorney arrivals and departures, the transfer of files to clients, co-counsel, and other authorized outside parties.
- Supervise records staff, including:
- participating in recruitment and onboarding;
- training new team members;
- conducting or contributing to annual performance evaluations;
- monitoring attendance;
- providing performance feedback; and
- recommending disciplinary action when appropriate.
- Partner with department leadership to develop and implement records management policies and procedures and to improve user service and departmental operations, including:
- Risk management;
- Ethical Wall management;
- Legal Hold management;
- Inactive records storage management;
- Records retention and destruction programs;
- Automation and process improvements; and
- Equipment, supply, and space planning.
- Report regularly to the Senior Records regarding team goals, objectives, projects, and accomplishments.
- Review and approve invoices related to document shredding.
- Ensure timely responses to records and information inquiries.
- Identify and redirect incoming mail as needed.
- Perform other duties as assigned.

## Qualifications

- High school diploma required; bachelor’s degree preferred.
- Minimum of 3 years of experience in a Supervisor/Manager role in a law firm environment.
- Strong computer and database skills required; experience with legal records management systems preferred to include FiT (Future in Tech), iRM Records manager or legacy systems such as LegalKEY or FileSurf.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, handheld portable scanners and iManage.
- Demonstrated ability to identify and analyze records management issues and implement practical solutions.
- Ability to multi-task and prioritize among many projects and priorities with the ability to delegate to staff members.
- Ability to work independently and exercise sound judgment with minimal supervision.
- Strong interpersonal skills and the ability to communicate effectively and professionally, in person, by email, and by phone, with attorneys, staff, and vendors.
- Excellent organizational, written, and verbal communication skills.
- Ability to routinely lift and move standard file boxes weighing up to 40 pounds.
- Must be a servant leader that supports the growth of the Indianapolis records department and the departmental employees.
- Support the firm wide initiatives of the firmwide Records Department.

Work Environment This position operates in a standard law office environment with minimal exposure to excessive noise, dust, temperature extremes, or similar conditions. Additional Information The employee must be able to perform the essential duties of the position satisfactorily, with or without reasonable accommodation. Reasonable accommodation may be provided, absent undue hardship. This job description is intended to describe the general nature and level of work performed in this role. It is not intended to be a complete list of all duties, responsibilities, or qualifications. Subject to firm needs, duties and responsibilities may change at any time, with or without notice. Equal Employment and Opportunity Statement: Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.

## About Barnes & Thornburg LLP

## Company Overview
- **One-liner**: Barnes & Thornburg LLP is a large, full-service U.S. law firm providing legal services across more than 50 practice areas to clients ranging from Fortune 500 corporations to entrepreneurial growth companies.
- **Entity Type**: Private (LLP / Partnership)
- **Headquarters**: Indianapolis, Indiana, USA
- **Founded**: Not publicly available
- **Founders**: Not publicly available

## Core Business
- **Primary industry/industries**: Legal Services
- **Target customers**: B2B – Fortune 500 corporations, middle-market companies, entrepreneurial growth companies, and government entities.
- **Mission or purpose statement**: “We don’t just grow, we thrive. From day one, you’ll have access to industry-leading support, tools and training, all tailored to meet your needs today — and propel you where you want to go tomorrow.” (from careers page)

## Products & Services
- **[Full-Service Legal Counsel]**: Representation in over 50 practice areas including litigation, labor and employment, intellectual property, corporate, health care, real estate, energy, white collar crime, life sciences, and finance/restructuring.
- **[Client-Focused Platform]**: Customizable rate-setting, origination credit policies, and dedicated business development/marketing teams to help partners grow their practices.
- **[Career Development Programs]**: Structured training for lawyers at every level – BTLaw Academy (junior associates), Pathway to Partnership (mid-to-senior lawyers), and Partner Development Series.

## Market Standing
- **Valuation/Market Cap**: Not applicable (private partnership)
- **Key Metric**: Employs more than 700 attorneys and other legal professionals; specifically 772 lawyers (including 481 partners) across 24 U.S. offices.
- **Notable Investors/Partners**: Not applicable (law firm partnership). No external investors listed.
- **Growth Signals**: Consistent growth trajectory with a lateral retention rate “high above industry average.” Recent expansion of practices in private equity, funds, Latin America, and securities regulation. 24 offices nationwide.

## Competitive Advantages
- **Transparent Partnership Path**: More partners than associates, with clear benchmarks and a structured process to capital partnership.
- **Collaborative Compensation Culture**: Origination credit that recognizes contributions from day one; team success valued over individual tallies.
- **Small-Firm Feel, National Reach**: Despite having 24 offices, the firm emphasizes cross-office collaboration and a collegial environment where individual ideas matter.
- **High Lateral Retention**: Strong integration support and technology infrastructure for seamless moves.

## Strategic Focus
- **Practice Expansion**: Actively building teams in high-growth areas such as private equity, funds, Latin America, and securities regulation.
- **Talent Development**: Investing in formal mentorship, sponsorship (Project Keymaker), and twice-yearly performance evaluations to grow lawyers internally.
- **Client Service**: Maintaining a clients-first culture that prioritizes service and agility in a changing business landscape.

## Why Work Here
- **Career Growth**: Accelerated path to partnership, alternative career paths for those not seeking partnership, and clear compensation structures at every level.
- **Training & Mentorship**: Robust programs like BTLaw Academy, Pathway to Partnership, and one-on-one coaching for legal writing, communication, and time management.
- **Culture**: Described as a workplace that values individuals, not just credentials. Lawyers have a voice through the Legal Talent Development Committee and Associate Committee.
- **Work Environment**: In-office presence expected (multiple U.S. office locations). Hybrid/remote policy not specified; likely office-centric with some flexibility.
- **Notable Perks**: Dedicated business development and marketing support, customizable rate-setting, and a collaborative compensation model that rewards team success.

## Sources
1. [btlaw.com – Careers Overview](https://btlaw.com/en/careers)
2. [btlaw.com – Lawyers & Legal Professionals Careers](https://btlaw.com/en/careers/lawyers)
3. [U.S. News – Barnes & Thornburg LLP Profile](https://law.usnews.com/law-firms/barnes-&-thornburg-llp-613)
4. [jobs.ashbyhq.com – Barnes & Thornburg Jobs](https://jobs.ashbyhq.com/barnes)

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