---
title: 'Recruiting Operations Coordinator at Vitalize'
canonical: 'https://feeny.ai/job/recruiting-operations-coordinator-vitalize-san-francisco-yv3aww5zkj7p'
type: 'job'
last_seen: '2026-09-07'
---

# Recruiting Operations Coordinator at Vitalize

- **Company:** Vitalize
- **Location:** San Francisco, CA
- **Compensation:** $75k–$110k
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-08-04
- **Last confirmed live:** 2026-09-07
- **Apply:** https://jobs.ashbyhq.com/vitalize/c781639e-28a0-4abe-b922-36e752596f2b

## Job description

## OUR VISION: UNLOCK HEALTHCARE'S FULL CAPACITY

Hospitals run on three things: their people, their beds, and their supplies… and all are still managed with spreadsheets, phone calls, and gut instinct. Vitalize is building the system that runs it all intelligently, starting with labor — the biggest cost (nearly 60% of a hospital's P&L) and the hardest operational problem.

The impact is real: we save hospitals millions in unnecessary labor spend, give clinical leaders back 10–20 hours every week, and are often the reason staff and leaders stay. This isn't a nice-to-have: our customers pay 5–15x more than legacy incumbents because Vitalize is mission-critical software their hospitals rely on every single minute.

We've raised over $32M from top investors, and even our own customers.

## OUR VALUES

We hire and grow everyone against the same four values. Each one comes from a real Vitalize story—interview with us to hear them!

🚗 Push the Car. Step in regardless of role. We help wherever we're needed, own problems end to end, and don't stay in our lane. People can count on us.

🏥 Premier 1K. We show up for our customers, always. Nearly everyone visits a customer site in their first month, and customer feedback informs everything we do.

🗣️ Run Towards the Ugly. Name the ugliest truth first, then propose the fix. Candor over comfort—we call out what's broken and never get complacent.

💡 Think Bigger Fridays. See the gap, fill it—no permission required. Every decision is an experiment: we run it, let the results decide, and drive real impact from day one.

Read more about our founder's thoughts on building a team: https://vitalize.care/blog/our-thoughts-on-building-a-team

## ABOUT VITALIZE'S TALENT TEAM

The Talent Team will determine how quickly Vitalize scales and how much impact we can have on healthcare. Every great hire helps us deploy faster, build better products, serve more hospitals, and ultimately improve the way care is delivered.

We're building what we believe will become one of the best talent teams in the world. We don't believe great recruiting starts with a job description, it starts with deeply understanding our customers, the problems we're solving, and the teams we're building. Our recruiters sit in on customer calls, travel to customer sites, partner closely with hiring teams, and immerse themselves in the business so they can recruit with credibility. As one of our founding recruiters, you'll help build our talent function from the ground up and shape how Vitalize hires for years to come.

## THE ROLE

This isn't a traditional recruiting coordinator role. You'll be the operational backbone of our Talent team as we scale and build-the person constantly looking for better ways to hire. When you see friction, you fix it. When you notice repetitive work, you automate it. When a process doesn't scale, you build one that does. You find satisfaction in making complex things feel effortless.

You'll become our in-house Ashby expert, pushing the platform beyond the basics by building automations, creating thoughtful interview kits, improving workflows, leveraging AI, and ensuring every part of our hiring process gets a little better every week. You're the type of person who loves tinkering with systems and is always asking, "There has to be a better way to do this."

You'll also own some of the most important moments in a candidate's and employee's journey. Whether it's creating a seamless interview experience or ensuring every new hire has an incredible first day, you sweat the small details because you know they're what people remember.

Finally, we believe sourcing is one of the highest-leverage skills in recruiting, and we want everyone on our Talent team to learn it. We'll teach you how to identify exceptional talent, build talent maps, develop thoughtful outreach strategies, and proactively engage candidates long before they're looking for their next opportunity. Over time, you'll become one of our secret weapons-not because you manage the process, but because you consistently help us find incredible people.

## WHAT YOU'LL DO

- Own interview operations across the company, ensuring every interview is thoughtfully coordinated and every candidate has an exceptional experience.
- Become the internal expert on Ashby. Build automations, workflows, interview plans, templates, interview kits, dashboards, and reporting that make recruiting faster, smarter, and more scalable.
- Continuously identify opportunities to leverage AI and technology to eliminate manual work, improve quality, and create leverage for the Talent team.
- Own the operational excellence of our Talent function. If there's friction in our hiring process, you'll identify it, fix it, and build a better way.
- Partner with recruiters to build interview kits, standardize scorecards, and ensure interviewers have the tools they need to make exceptional hiring decisions.
- Maintain exceptional data quality across Ashby so reporting, candidate data, interview feedback, and recruiting metrics remain accurate and actionable.
- Build recruiting dashboards that help us understand funnel conversion, hiring velocity, interviewer health, and where we can improve.
- Evaluate and implement new recruiting technologies that help us hire better and faster.
- Own the onboarding experience from offer acceptance through Day One, partnering with hiring managers, IT, Facilities, and People Operations to ensure every new hire has an exceptional first-day experience.
- Create memorable candidate touchpoints throughout the interview process so every candidate—whether hired or not-leaves impressed by the way Vitalize hires.
- Learn sourcing and talent identification, eventually becoming a trusted sourcing partner who proactively uncovers exceptional talent for our highest-priority searches.

## WHAT YOU'LL BRING

- 2+ years of Recruiting Coordination, Recruiting Operations, or Talent Operations experience in a fast-paced environment.
- Deep expertise with Ashby. You know how to build automations, configure workflows, create interview plans, write interview kits, generate reporting, and continuously improve how recruiting operates.
- You're obsessed with process and operational excellence. You naturally identify inefficiencies and enjoy building systems that make teams more effective.
- Exceptional attention to detail. You catch the things other people miss and consistently deliver a polished, thoughtful experience.
- A hospitality mindset. Every interaction with a candidate, interviewer, hiring manager, or new hire feels organized, intentional, and leaves people feeling genuinely cared for.
- Curiosity around AI and recruiting technology. You're constantly looking for ways to automate repetitive work, improve quality, and create leverage for the Talent team.
- Strong project management skills and the ability to manage multiple priorities without sacrificing quality.
- Exceptional judgment. You know when to move quickly, when to escalate issues, and how to represent Vitalize professionally in every interaction.
- High agency. You don't wait for someone else to identify a problem-you proactively solve it.
- A growth mindset. You're excited to learn sourcing and develop into someone who can identify, engage, and attract exceptional talent-not just coordinate interviews.

## BENEFITS

- Medical, dental, and vision insurance
- 401(k) with company match
- Flexible PTO
- Unlimited travel budget to visit customer sites
- Bi-annual company off-sites
- Free meals in-office
- $5,000 relocation bonus
- Desk setup reimbursement
- Commuter benefits
- Monthly gym/wellness stipend.

## About Vitalize

## Company Overview
- **One-liner**: Vitalize provides an AI-powered platform that unifies staffing, scheduling, flow, and capacity for health systems, replacing manual processes with proactive, optimized operations.
- **Entity Type**: Private (Seed stage; Y Combinator Winter 2023 batch)
- **Headquarters**: San Francisco, California, USA
- **Founded**: 2021 (per LinkedIn) / 2023 (per Y Combinator batch)
- **Founders**: Sanketh Andhavarapu (Co-Founder & CPO), Veeraj Shah (Co-Founder & CEO), Nikhil D'Souza (Co-Founder & CTO, departed April 2026)

## Core Business
- **Primary industry**: Healthcare operations technology (staffing, scheduling, workforce management)
- **Target customers**: B2B – health systems, hospitals, acute, procedural, and ambulatory care organizations
- **Mission**: Build a world where hospital operations are safe, autonomous, fair, and cost-effective

## Products & Services
- **AI-Powered Scheduling**: Automates shift creation and filling, reducing manual scheduling time by ~70%.
- **Predictive Analytics**: Proactive insights on workforce strategy, volume, acuity, and cost to optimize staffing decisions.
- **Flow and Capacity Optimization**: Integrates volume, acuity, cost, skills, and patient flow into every staffing decision.
- **Command Center for Staffing Offices**: Centralized dashboard enabling optimal decisions while removing manual processes and subjectivity.
- **Integrations**: Connects with existing HR, payroll, T&A, and EMR systems so teams can see value without changing workflows.

All offerings are delivered as a SaaS platform with deep change management support.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Total funding – seed rounds in 2022 (1 investor) and April 2023 (8 investors, led by Y Combinator); amount not publicly stated.
- **Notable Investors/Partners**: Y Combinator (lead), Tom Blomfield (primary YC partner), and other top healthcare/technology investors. Customers include MemorialCare and Hendrick Health.
- **Growth Signals**:
  - Grew 8× in under 18 months
  - Deployed across dozens of hospitals, used by tens of thousands of clinical staff
  - Headcount grew 168% YoY to ~30 employees (as of mid-2026)
  - Operating in 5 countries (US, Brazil, India, Nigeria, South Africa)
  - Active job postings: 9 (as of July 2026), with monthly posting growth of +12.5%

## Competitive Advantages
- **Unified platform** covering staffing, scheduling, flow, and capacity – not a point solution.
- **On-site change management** – team embeds with customers from day one to drive adoption and ROI.
- **Deep integrations** with existing hospital systems (HR, payroll, EMR) minimize disruption.
- **Predictive AI** that proactively identifies gaps and recommends best-fit staff, reducing premium shift use and FTE leakage.
- **Demonstrated ROI** within 90 days, with customer testimonials citing massive improvements in productivity and labor cost reduction.

## Strategic Focus
- Continue expanding across acute, procedural, and ambulatory care within health systems.
- Deepen integrations and predictive capabilities to further automate labor operations.
- Scale the customer base and headcount, particularly in engineering, product, and deployment roles.

## Why Work Here
- **Culture**: Customer-obsession to the extreme – team members have moved on-site to live at customer sites and taken flights with 2 hours’ notice to visit users.
- **Autonomy**: “Everyone has unusual freedom to take initiative” – ownership of problems end-to-end, no micromanagement.
- **Values**: Move fast (decide, act, iterate), relentless curiosity, challenge the status quo, unorthodox thinking.
- **Equity**: Everyone is an owner.
- **Work policy**: Remote US allowed (per YC job postings), with HQ in San Francisco. Many roles require on-site presence at customer hospitals.
- **Engineering culture**: Senior Full-Stack Engineer and Senior Product Engineer roles listed with competitive salary ranges ($180K–$260K + equity). Emphasis on building modern technology to replace paper-based hospital operations.

## Sources
1. [vitalize.care](https://vitalize.care/)
2. [jobs.ashbyhq.com](https://jobs.ashbyhq.com/vitalize)
3. [ycombinator.com](https://www.ycombinator.com/companies/vitalize)
4. [linkedin.com](https://www.linkedin.com/company/vitalizecare)

## Other roles at Vitalize

- [Deployment Strategist](https://feeny.ai/job/deployment-strategist-vitalize-san-francisco-zvm410nxzawe) — San Francisco, CA
- [Principal Engineer](https://feeny.ai/job/principal-engineer-vitalize-san-francisco-jv4wadgac7d3) — San Francisco, CA
- [Staff Engineer](https://feeny.ai/job/staff-engineer-vitalize-san-francisco-9kf9grwdnxx5) — San Francisco, CA
- [Senior Full Stack Engineer](https://feeny.ai/job/senior-full-stack-engineer-vitalize-san-francisco-rv5mt37qq2vv) — San Francisco, CA
- [Product Support Specialist](https://feeny.ai/job/product-support-specialist-vitalize-us-east-coast-jap6785f17xn) — US East Coast
- [Senior Product Manager, Foundations](https://feeny.ai/job/senior-product-manager-foundations-vitalize-san-francisco-qv84sjxagjn3) — San Francisco, CA
- [Head of Marketing](https://feeny.ai/job/head-of-marketing-vitalize-remote-xznshacpmqwm)
- [Founding Technical Recruiter](https://feeny.ai/job/founding-technical-recruiter-vitalize-san-francisco-0q7by9cb327n) — San Francisco, CA
- [Senior Product Engineer](https://feeny.ai/job/senior-product-engineer-vitalize-san-francisco-xbk2g37n84bw) — San Francisco, CA
- [Customer Success Manager](https://feeny.ai/job/customer-success-manager-vitalize-san-francisco-jtre2hm7q5np) — San Francisco, CA