---
title: 'Recruitment Scheduler & Administrative Specialist at Bubble Skincare'
canonical: 'https://feeny.ai/job/recruitment-scheduler-administrative-specialist-bubble-skincare-new-york-6mhycm6bhgx4'
type: 'job'
last_seen: '2026-09-14'
---

# Recruitment Scheduler & Administrative Specialist at Bubble Skincare

- **Company:** Bubble Skincare
- **Location:** New York, NY
- **Posted:** 2026-08-28
- **Last confirmed live:** 2026-09-14
- **Apply:** https://job-boards.greenhouse.io/bubbleskincare/jobs/5225375007

## Job description

Recruitment Scheduler & Administrative Specialist

Reports to: Senior HR Manager

Hourly expectation: 20 to 30 hours per week

Pay rate: $20 to $25 per hour

10-Week Contract Role with Potential to Extend or Convert

In Office Three Days Weekly in New York City

## About Us

Bubble was built to change the skincare industry—not by adding more noise, but by listening to what people actually need. We believe everyone deserves access to high-quality, clinically tested skincare, regardless of their age, background or budget. That belief shapes every decision we make.

We develop every product with our board of leading dermatologists, put it through extensive testing and build it alongside our community—from the formulas and product names to the packaging and campaigns. Every product is under $20 because accessibility isn’t a marketing message for us; it is the reason Bubble exists.

Today, Bubble is one of the fastest-growing skincare brands in the world, available in more than 17,000 stores across North America, the UK, Australia and the Middle East. But we are still building—and we’re looking for thoughtful, ambitious people who want to challenge how an entire industry works and help create a brand that genuinely makes a difference in people’s lives.

Job Overview

This Recruitment Scheduler & Administrative Specialist role will support Bubble Beauty Inc.’s recruiting operations and day-to-day administrative coordination. A large portion of this role will involve scheduling interviews, managing candidate communications, maintaining recruiting trackers, and providing administrative support to ensure a smooth and professional candidate and internal stakeholder experience.

Responsibilities:

Recruiting Coordination:

- Coordinate interview scheduling across candidates, human resources team, hiring managers, and internal stakeholders.
- Manage calendar invitations, confirmations, rescheduling needs, and timely candidate communications.
- Serve as a professional point of contact for candidates and internal hiring partners, ensuring a positive and consistent experience.
- Help monitor recruiting workflow, identify scheduling bottlenecks, and recommend process improvements where appropriate.

Administrative Support:

- Maintain accurate candidate and interview information in recruiting trackers, applicant tracking systems (Greenhouse), spreadsheets, and shared files.
- Support job posting coordination, candidate follow-ups, interview logistics, and recruiting documentation.
- Assist with administrative tasks such as preparing correspondence, organizing files, tracking status updates, and compiling reports.
- Handle confidential candidate and company information with discretion and accuracy.

Qualifications:

- Prior experience in recruiting coordination, interview scheduling, HR administration, office administration, or a similar support role preferred.
- Experience working with Greenhouse ATS required.
- Strong calendar management, organization, and follow-through skills.
- Excellent written and verbal communication skills with a candidate-first mindset.
- Comfortable managing multiple priorities, deadlines, and schedule changes in a fast-paced environment.
- High attention to detail and ability to maintain accurate records.
- Proficiency with Microsoft Office, email, calendars, spreadsheets, and collaboration tools.
- Ability to work independently while collaborating effectively with recruiters, hiring managers, and cross-functional partners.
- Professional judgment and discretion when handling sensitive or confidential information.

## About Bubble Skincare

## Company Overview
- **One-liner**: A dermatologist-developed, community-co-created skincare brand offering clinical-grade, affordable products for sensitive skin.
- **Entity Type**: Private (funding stage not disclosed)
- **Headquarters**: New York City, NY, USA
- **Founded**: 2020
- **Founders**: Shai Eisenman

## Core Business
- **Primary industry**: Consumer skincare / personal care
- **Target customers**: B2C – Gen Z and millennials, especially those with sensitive, eczema-prone, or rosacea-prone skin.
- **Mission or purpose statement**: To make evidence-based, dermatologist-developed skincare accessible and joyful, with a price cap of under $20 per product.

## Products & Services
Bubble Skincare offers a full range of face and body care products, including cleansers, moisturizers, serums, and treatments. All formulas are:
- **Clinically tested** with published results on each product page.
- **Dermatologist-developed** in-house by chemists and board-certified dermatologists.
- **Certified** by the National Eczema Association, National Rosacea Society, and SkinSafe.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Total funding not publicly available; revenue not disclosed. Products are priced under $20.
- **Notable Investors/Partners**: Not publicly listed
- **Growth Signals**: Inc. Best in Business 2025 honoree; community of over 100,000 members actively shaping product launches; constant new product introductions.

## Competitive Advantages
- **Community-first product development**: Requires 90% community approval before any product launch.
- **In-house formulation**: Every product built from scratch by its own chemists and dermatologists, not sourced from generic formulas.
- **Clinical rigor**: Independent clinical testing on every product, with results shared transparently.
- **Price accessibility**: All products under $20, challenging the “luxury” pricing of clinical skincare.

## Strategic Focus
- Deepening community engagement and advocacy (hiring Director of Consumer Engagement & Advocacy).
- Expanding marketing channels (paid media, social commerce, influencer marketing).
- Scaling brand awareness through director-level roles in brand marketing and influencer marketing.

## Why Work Here
- **Culture**: Mission-driven, transparency-first, and community-obsessed. Work at the intersection of dermatology and joyful daily skincare.
- **Workplace**: In-office at NYC headquarters (offices in New York, NY). Roles are on-site, not remote/hybrid.
- **Perks**: Retirement benefits (401(k) plan) and financial planning support.
- **Engineering/creative culture**: Emphasis on data-backed marketing, high creative standards (Social Media Art Director roles), and cross-functional collaboration between science and brand.

## Sources
1. [Greenhouse Jobs](https://job-boards.greenhouse.io/bubbleskincare/jobs/5025179007) – Job listings and roles.
2. [hellobubble.com - About](https://hellobubble.com/pages/about) – Brand mission, community co-creation, clinical credentials.
3. [hellobubble.com - Home](https://hellobubble.com/) – Product examples, price promise, clinical study claims.
4. [Built In](https://builtin.com/company/bubble-skincare) – Office location, perks (401k), culture notes, job postings.
5. [Inc.com](https://www.inc.com/profile/bubble-skare) – Year founded (2020), founder (Shai Eisenman), Inc. Best in Business 2025, industry classification.

## Other roles at Bubble Skincare

- [Social Media Engagement Agent](https://feeny.ai/job/social-media-engagement-agent-bubble-skincare-texas-arkansas-north-carolina-hab2t3e10k96) — Texas Arkansas North Carolina, SC
- [Coordinator, Retail Operations](https://feeny.ai/job/coordinator-retail-operations-bubble-skincare-new-york-ykyegthn2x2e) — New York, NY
- [Senior Copywriter](https://feeny.ai/job/senior-copywriter-bubble-skincare-new-york-g0vedy0mpryj) — New York, NY
- [Community Manager](https://feeny.ai/job/community-manager-bubble-skincare-new-york-kjqrwmembkwa) — New York, NY
- [Influencer Marketing Manager](https://feeny.ai/job/influencer-marketing-manager-bubble-skincare-new-york-k12snmyfqd6t) — New York, NY