--- title: 'Remote Studio & Administrative Assistant at Assist World' canonical: 'https://feeny.ai/job/remote-studio-administrative-assistant-assist-world-philippines-gc1d9bm0evw3' type: 'job' last_seen: '2026-10-25' --- # Remote Studio & Administrative Assistant at Assist World - **Company:** Assist World - **Location:** Philippines - **Work type:** remote - **Posted:** 2026-10-21 - **Last confirmed live:** 2026-10-25 - **Apply:** https://jobs.lever.co/assist-world/86540788-f674-4a6b-b846-a56e1e83482c ## Job description Company Overview A boutique yoga and Pilates studio dedicated to helping its community move, breathe and feel their best. The studio runs around 250 classes a week, plus workshops, events and corporate classes taught at partner locations. It prides itself on a warm, personal client experience, from the first inquiry to long-term membership. The team includes studio management, a Sales Manager, graphic designers and an outside bookkeeping partner. ## Role Overview The client is looking for an organized, dependable Remote Studio & Administrative Assistant to be the engine behind the scenes. You'll manage the inbox, keep records accurate, handle invoicing, support the Sales Manager, and take on light marketing so the team can focus on members and growth. This is a long-term role, not a short-term gig. The right person is a self-starter with a marketing and sales mindset, communicates warmly and confidently in English (including in team meetings), and takes ownership without needing to be micromanaged. The role starts admin-focused, and hours and responsibilities can grow as the studio grows. ## Key Responsibilities Administrative & Operations Support (primary focus) - Manage the studio info inbox: sort, prioritize, respond to and flag messages. Monitor the Messenger AI platform. - Process bookings, packages, memberships and payments in Mindbody, and manage class schedules, waitlists and schedule changes. - Enable and manage Zoom classes. - Handle monthly corporate invoicing in QuickBooks for classes taught at partner locations (about one day a month). - Keep client data, records and spreadsheets accurate and up to date, with organized files across all systems. - Handle general data entry and research projects as assigned. Client Communication & Service - Respond promptly and warmly to client and prospective-client inquiries by email and text. - Answer common questions about class schedules, pricing, memberships and promotions, keeping every touchpoint professional and on-brand. Sales & Membership Support - Support the Sales Manager by keeping lead and client records current, logging inquiries and tracking follow-ups so no lead slips through the cracks. - Run reports and send targeted emails, e.g. letting morning-class regulars know a new Wednesday morning class has been added. - Do proactive outreach during sales cycles and drip campaigns through LoyalSnap, as directed by the Sales Manager. - Handle admin follow-up (booking intro classes, sending confirmations, updating records) and prepare the information the Sales Manager needs for calls. - Write member-retention outreach to current members. Light Marketing & Social Media - Post the daily class schedule using existing Canva templates and tag teachers to promote their classes. - Promote workshops and events on Mindbody and social media, send follow-up emails, and check each event is staffed. - Run giveaways and weekly testimonial posts on Instagram and Facebook, placing strong reviews into ready-made templates. - Schedule and send member communications, reminders and promotions, and support email and retention campaigns. - Once settled in, help grow new programs through marketing and sales. ## Skills & Tools - Minimum 3–4 years of experience in administrative support, virtual assistance, customer service or marketing/sales support. - Fluent, professional English, written and spoken, for U.S.-based clients. Confident and engaged on calls and in meetings. - Highly organized, detail-oriented and reliable, with strong follow-through. - Self-starter who works independently, manages time well, and asks questions when unsure. - A good eye for design when working in brand templates. - Tools: Mindbody, LoyalSnap, FitGrid, Attentive, Slack, Google Workspace, Canva, Instagram, Facebook, Zoom, QuickBooks (invoicing only), and Claude AI (training provided). - Nice to have: Mindbody or a similar platform (ClubReady, Momence); boutique fitness, wellness, yoga or Pilates background; light bookkeeping or data management; a genuine interest in health and wellness. - Reliable high-speed internet, backup power, and a quiet, professional workspace. Why Join Assist World? ## 100% REMOTE $50 birthday bonus $200 testimonial bonus ## NO TRACKER. NO PROBLEM ## About Assist World ## Company Overview - **One-liner**: Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote talent across administrative, sales, customer service, and industry-specific roles. - **Entity Type**: Private (Bootstrapped) - **Headquarters**: Las Vegas, Nevada, United States - **Founded**: 2022 - **Founders**: Cohen Chorabik (CEO & Co-Founder) ## Core Business - **Primary industry**: Staffing and Recruiting / Virtual Assistant Services - **Target customers**: B2B — small to medium-sized businesses, real estate firms, legal practices, healthcare providers, e-commerce brands, and growing companies seeking cost-effective, flexible remote support. - **Mission or purpose statement**: To help businesses build and manage high-performing remote teams without the cost of traditional hiring, saving clients up to 50–70% compared to local hiring. ## Products & Services - **Virtual Executive Assistant**: AI-powered administrative support including email and calendar management, scheduling, and research. - **Virtual Administrative Assistant**: General administrative support, data entry, and office management. - **Accounting Virtual Assistant**: Bookkeeping, payroll, tax support, and financial reporting (expertise in QBO, Ramp & Gust). - **Customer Support Representative**: Multi-channel customer service, helpdesk management, and client communication. - **Industry-Specific Assistants**: Specialized roles for Real Estate (lead generation, CRM, marketing), Legal (research, document review, contract management), Healthcare (medical administration), and E-commerce (product listings, SEO, customer service). - **Social Media & Marketing Manager**: Content creation, audience engagement, ad campaign support, and brand growth. ## Market Standing - **Valuation/Market Cap**: Not publicly available - **Key Metric**: Total Funding — Not disclosed (appears bootstrapped) - **Notable Investors/Partners**: No major institutional investors identified; operates as a privately held, self-funded entity. - **Growth Signals**: - Headcount grew **247.1% year-over-year** to 39 employees (as of 2026). - LinkedIn followers grew **122.2% year-over-year** to ~38,196. - Active job postings increased **100% quarter-over-quarter** and **33.3% year-over-year**. - Workforce distributed across 9 countries (South Africa, Philippines, United Kingdom, United States, Kenya, Ecuador, Colombia, Canada, Iran). - Claims a network of **5,000+ pre-vetted professionals** and a client base across multiple industries. ## Competitive Advantages - **Cost efficiency**: Clients save 50–70% compared to local hiring, with flexible part-time or full-time engagements and no long-term lock-in contracts. - **Speed of hiring**: Discovery call to candidate match within 24–48 hours; faster than traditional agencies. - **Quality of talent**: Only the top 0.5% of applicants are accepted; rigorous vetting process with strong English fluency and timezone alignment. - **Full-service support**: Dedicated account manager, management dashboard, and 100% satisfaction guarantee (rematch or refund). - **Global talent pool**: Access to diverse, vetted professionals across time zones, enabling 24/7 coverage. ## Strategic Focus - **Scale and diversify**: Expanding industry-specific verticals (real estate, legal, healthcare, e-commerce) to capture more niche demand. - **Technology integration**: Leveraging AI-powered tools (e.g., for executive research and accounting) to enhance assistant productivity and client value. - **Talent pipeline**: Continuously recruiting top-tier virtual assistants globally, with an emphasis on English fluency, reliability, and U.S. timezone compatibility. - **Client retention**: Investing in account management and flexible staffing to reduce churn and build long-term partnerships. ## Why Work Here - **100% remote work**: All roles are fully remote, offering maximum flexibility for global talent. - **Performance-based compensation**: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles. - **Growth opportunities**: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally. - **Supportive culture**: Emphasis on transparency, communication, and collaboration — "You’re never just a number." - **Flexible scheduling**: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours). - **Ideal for**: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence. ## Sources 1. [assistworld.com](https://assistworld.com/) 2. [jobs.lever.co/assist-world](https://jobs.lever.co/assist-world) 3. [assistworld.com/careers](https://assistworld.com/careers/) 4. [linkedin.com/company/assistworld](https://www.linkedin.com/company/assistworld) 5. 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