---
title: 'Research Administrator at GrayMatter Robotics'
canonical: 'https://feeny.ai/job/research-administrator-graymatter-robotics-los-angeles-tqk49kfvaced'
type: 'job'
last_seen: '2026-09-08'
---

# Research Administrator at GrayMatter Robotics

- **Company:** GrayMatter Robotics
- **Location:** Los Angeles, CA / HQ
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-09-01
- **Last confirmed live:** 2026-09-08
- **Apply:** https://jobs.ashbyhq.com/graymatter-robotics/e20696e3-25b3-453d-86c0-fcf721ea68aa

## Job description

Summary

GrayMatter Robotics is a well-capitalized Physical AI company headquartered in Los Angeles, building Factory SuperIntelligence (FSI) through systems that learn, adapt, and develop genuine process intelligence across every part they touch. Our robots take on the tedious, hazardous, and ergonomically demanding work that has kept manufacturing dependent on a shrinking skilled workforce, delivering superhuman performance. Robotics has a demo problem. GMR doesn't. Our systems are in active production today, adapting autonomously to real geometries, real materials, and real process variation without reprogramming. We deliver our system through a Robots-as-a-Service (RaaS) model that converts capital expenditure into an operating subscription, making Physical AI accessible to the manufacturers who need it most. We hire people who want to solve hard physical problems at an industrial scale.

As a Research Administrator, you will join our Government Projects team onsite in our Carson, CA office to prepare and submit proposals, oversee reporting and financial administration of awarded contracts, drive compliance with government regulations, oversee reporting requirements, and maintain financial and accounting system integrity.

## Role & Responsibilities

As a Research Administrator, you will leverage your background in proposal preparation, proposal submission, government contracting, grant administration, compliance and financial management to:

- Ensure compliance with government regulations, including FAR, DFARS, and other relevant policies.
- Assist in preparing and submitting government proposals, ensuring adherence to all requirements.
- Manage reporting obligations, including financial, technical, and performance reports for government contracts and research grants.
- Develop and maintain financial models to support budget forecasting, contract execution, and research fund tracking.
- Oversee compliance with government accounting systems and regulations (e.g., DCAA requirements).
- Manage research funding and ensure compliance with grant administration requirements.
- Track research expenditures and ensure proper allocation of grant funds.
- Work closely with internal teams to ensure adherence to government contract and grant guidelines and deliverables.
- Maintain records and documentation to support audits, compliance reviews, and grant reporting.
- Provide administrative support for contract modifications, grant renewals, and amendments.
- Collaborate with legal, finance, and operations teams to ensure seamless contract and grant execution.
- Provide support during government contract negotiation by completing the required documents.

Export Control Requirements

In order to comply with the export regulations of the United States Government, it is required that the applicant must fall under one of the following categories: (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (i.e. current green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158.

## Minimum Qualifications

- Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or a related field.
- 5+ years of experience in government contracting, compliance, research administration, or financial administration.
- Experience with government proposal preparation, grant compliance, and reporting requirements.
- Familiarity with government accounting standards, financial management, and research fund tracking.
- Demonstrate expert-level attention to detail and strong organizational skills.
- Ability to communicate and collaborate effectively across multiple teams.
- Willingness to work in a fast-paced environment with quickly changing priorities.
- Must meet export control requirements in the United States and maintain ongoing work authorization beginning at the time of hire through the entirety of employment.

## Preferred Qualifications

- Experience working with DCAA-compliant accounting systems.
- Knowledge of SBIR/STTR grant compliance and reporting.
- Understanding of cost structures, pricing for government contracts, and grant funding mechanisms.
- Strong knowledge of FAR, DFARS, and other government contracting regulations.
- Prior experience in a startup or technology-driven environment.

GrayMatter Robotics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage and embrace applicants of all backgrounds to apply!

GrayMatter Robotics is committed to providing reasonable accommodations for candidates with disabilities. If you believe you require accommodations during the recruiting process, please contact accommodations@graymatter-robotics.com to submit your request.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Depending on the position and if listed, compensation may include the base salary range, bonus or commission, and equity. We also provide comprehensive benefits and perks which include but are not limited to medical, dental, vision, unlimited PTO, 401(k) plan + employer match, regular offsite events, a discretionary fund for enhancing productivity and so much more! The range listed on job postings reflect the minimum and maximum new hire salary across levels in Los Angeles, CA.

## About GrayMatter Robotics

## Company Overview
- **One-liner**: GrayMatter Robotics builds AI-powered robotic solutions that automate complex surface finishing and treatment tasks for high-mix, high-variability manufacturers, using a Robot-as-a-Service (RaaS) model to remove upfront capital barriers.
- **Entity Type**: Private (Series B; $45M raised June 2024)
- **Headquarters**: Los Angeles, California, United States
- **Founded**: 2020
- **Founders**: Ariyan Kabir (CEO) and Brual Shah (CTO)

## Core Business
- **Primary industries**: Aerospace, marine, recreational equipment, specialty vehicles, general manufacturing, and government/defense.
- **Target customers**: B2B; mid-market to Fortune 100 manufacturers with high-mix, high-variability surface finishing needs (e.g., sanding, grinding, polishing, coating).
- **Mission statement**: “Enhance human productivity and improve the quality of life by letting robots empower people” (from LinkedIn) — also described as unlocking “The Manufacturing Frontier.”

## Products & Services
- **GMR-AI™ (Factory SuperIntelligence)**: Proprietary physics-informed AI that combines perception, planning, control, and learning to enable robots to make real-time decisions on complex parts. Adapts to any part, process, or environment and improves with each shift.
- **Robot-as-a-Service (RaaS) Subscription**: A service model that bundles hardware, software, training, and 24/7 support for a monthly fee — eliminating large CapEx investments and letting manufacturers scale usage.
- **Smart Robotic Cells**: Turnkey robotic work cells designed for surface treatment and finishing, delivering 4–12x throughput vs. manual labor with guaranteed quality outcomes and 30–70% reduction in waste.

## Market Standing
- **Valuation**: Not publicly disclosed.
- **Key Metric**: Annual Revenue: $53.0M (LinkedIn estimate) | Total Funding: ~$70.4M raised across 4 rounds.
- **Notable Investors**: Wellington Management (Series B lead), Bow Capital (Series A lead), Calibrate Ventures, Stage Venture Partners, National Science Foundation (grants).
- **Growth Signals**: 106 employees (+27.8% YoY); expanded presence into Mexico; serves Fortune 100 customers; recipient of the RBR50 Innovation Award (2022) recognizing top 50 robotics innovators globally; 9 active job postings (as of mid-2025).

## Competitive Advantages
- **Physics-inspired AI**: Combines real-world process knowledge with data-driven learning, enabling rapid deployment and reconfiguration across wildly different parts and materials.
- **Large proprietary manufacturing dataset**: Trained on the world’s largest multi-modal manufacturing process dataset, giving the system a unique ability to generalize.
- **Subscription model**: Lowers adoption risk for manufacturers, contrasting with traditional capital-intensive automation purchases.
- **Proven waste reduction**: Guarantees 30–70% reduction in scrap, repair, and rework costs, with superhuman precision and speed.

## Strategic Focus
- Scaling commercial operations with Fortune 100 customers and expanding into new verticals (government, defense).
- Deepening the AI stack (Factory SuperIntelligence) to handle an ever-wider range of geometries, materials, and applications.
- Growing the team (especially robotics engineers, AI engineers, and sales) to meet accelerating demand and build the next generation of adaptive manufacturing solutions.

## Why Work Here
- **Culture**: Described as “audacious,” customer-first, first-principles thinking, transparent, trusting, and team-oriented. Employees tackle genuinely hard engineering problems while maintaining a fun, collaborative environment.
- **Recognition**: Voted one of the Top 50 Best Places to Work in LA (BuiltIn); won the RBR50 Innovation Award.
- **Engineering focus**: Opportunity to work at the intersection of AI, robotics, and manufacturing — building real-world systems that go from research to factory floor quickly.
- **Work model**: Likely on-site/hybrid in Los Angeles (based on office-centric culture described). Perks not explicitly detailed, but emphasis on impact, innovation, and growth trajectory.
- **Team composition**: Strong technical backbone (43% technical staff; 35% specialists; senior leadership includes CTO/co-founder deeply involved). Recent hires from top universities (USC, UCLA, Notre Dame) and companies (Apple, 3M).

## Sources
1. [graymatter-robotics.com](https://factory.graymatter-robotics.com/) (Homepage – product and mission)
2. [graymatter-robotics.com](https://factory.graymatter-robotics.com/about-us/) (About Us – detailed mission, technology, subscription model)
3. [graymatter-robotics.com](https://factory.graymatter-robotics.com/careers/) (Careers – culture, RBR50 award, funding, job listings)
4. [linkedin.com](https://www.linkedin.com/company/graymatter-robotics) (LinkedIn – revenue, funding breakdown, headcount, executives, employee trends)
5. [jobs.ashbyhq.com](https://jobs.ashbyhq.com/graymatter-robotics) (Current open positions)

## Other roles at GrayMatter Robotics

- [AI Research Intern: Foundation Models](https://feeny.ai/job/ai-research-intern-foundation-models-graymatter-robotics-los-angeles-1mfjhpp08ywd) — Los Angeles, CA / HQ
- [Sr. Robotics Design Engineer: Government Projects](https://feeny.ai/job/sr-robotics-design-engineer-government-projects-graymatter-robotics-los-angeles-2kq4k02qycve) — Los Angeles, CA / HQ
- [Robotics Software Engineer: Government Projects](https://feeny.ai/job/robotics-software-engineer-government-projects-graymatter-robotics-los-angeles-91b516vkhvg2) — Los Angeles, CA / HQ
- [Robotics Engineer (New Grad): Government Projects](https://feeny.ai/job/robotics-engineer-new-grad-government-projects-graymatter-robotics-los-angeles-05q1k0y2yhkn) — Los Angeles, CA / HQ
- [Sales Development Representative](https://feeny.ai/job/sales-development-representative-graymatter-robotics-los-angeles-66w8ea1vbza6) — Los Angeles, CA / HQ
- [Financial Analyst](https://feeny.ai/job/financial-analyst-graymatter-robotics-los-angeles-c6k94wq6v53d) — Los Angeles, CA / HQ
- [Supply Chain Manager](https://feeny.ai/job/supply-chain-manager-graymatter-robotics-los-angeles-8vaygxxz70nj) — Los Angeles, CA / HQ
- [Staff Design Engineer](https://feeny.ai/job/staff-design-engineer-graymatter-robotics-los-angeles-2a34kh00a4ax) — Los Angeles, CA / HQ
- [Staff Mechatronics Engineer](https://feeny.ai/job/staff-mechatronics-engineer-graymatter-robotics-los-angeles-gh82kr1rv6c7) — Los Angeles, CA / HQ
- [Hardware Technician](https://feeny.ai/job/hardware-technician-graymatter-robotics-los-angeles-a0fwvwvd7z4a) — Los Angeles, CA / HQ