---
title: 'Revenue and Sales Ledger Coordinator at Sapio Sciences'
canonical: 'https://feeny.ai/job/revenue-and-sales-ledger-coordinator-sapio-sciences-us-east-coast-tscda85sbxm7'
type: 'job'
last_seen: '2026-09-07'
---

# Revenue and Sales Ledger Coordinator at Sapio Sciences

- **Company:** Sapio Sciences
- **Location:** US East Coast
- **Employment:** full-time
- **Work type:** remote
- **Posted:** 2026-08-26
- **Last confirmed live:** 2026-09-07
- **Apply:** https://jobs.lever.co/sapiosciences/cfc36c0a-dfff-4e04-9f77-c8830c85c9c2

## Job description

## About Sapio Sciences

Sapio Sciences is on a mission to accelerate scientific discovery and high-throughput clinical and diagnostic services. We bring together scientists, engineers, and industry specialists to build a unified lab informatics platform that helps organisations move faster, work smarter, and generate deeper insight from their data. Artificial intelligence is central to how we innovate and operate. Within our platform, AI enhances how laboratories structure, interpret, and act on scientific data. Across our business, we apply AI thoughtfully to improve efficiency, scalability, and decision-making. It is not an add-on or future ambition. It is embedded in how we build, deliver, and continuously improve. Our platform unifies ELN, LIMS, and scientific data management within a highly configurable environment. Scientists, laboratory professionals, and bioinformaticians rely on Sapio to manage end-to-end laboratory operations, from instrument integration and experiment setup to sample management, data analysis, and reporting. We design solutions that are powerful yet practical, enabling teams to focus on science rather than systems.

Working at Sapio Our EMBRACE values guide how we work and grow together. We take ownership of our outcomes, collaborate openly across functions and geographies, and remain curious about how science and technology can evolve. We are accountable to each other and to our customers, and we measure our success by the real-world impact our platform enables. Working at Sapio means being part of a lean, growth-focused team where ownership is expected and progress matters. We value colleagues who are motivated by impact and comfortable operating in an evolving environment. At Sapio, you will work alongside people who care deeply about advancing drug discovery and improving laboratory operations worldwide. Ideas are encouraged, initiative is recognised, and professional growth is supported. As a scale-up, we move with pace and purpose, balancing innovation with responsibility. We partner with laboratories around the world, from emerging biotech companies to global pharmaceutical and diagnostics organisations, who trust Sapio to deliver intelligent, science-aware solutions that support discovery, development, and diagnostics.

## About the role

This role is responsible for managing the end-to-end Order-to-Cash process, including customer billing, accounts receivable, recurring revenue administration, system reconciliation and revenue reporting. The role ensures that customer, contract, project, time-recording and billing information is accurate and consistent across the CRM, Time Management System and ERP. This enables timely and accurate invoicing, effective cash collection, appropriate revenue recognition and reliable financial reporting. Working closely with Sales, Customer Success, Professional Services, Project Management and Finance, the role owns the financial administration of customer contracts from signed order through to invoicing and cash collection. The role will also identify opportunities to improve controls, automate processes and strengthen data quality across the customer lifecycle. Working location The work arrangement for this role may be remote, hybrid or office-based. The arrangement will be confirmed in the job offer and may be subject to business requirements. The role requires regular collaboration with colleagues working across different locations, entities and time zones.

Essential Responsibilities & Required Experience

- Manage sales ledger and accounts receivable processes for all Sapio entities.
- Review signed contracts, Statements of Work, purchase orders and approved quotations before invoicing to confirm pricing, billing dates, payment terms, customer details and legal entities are correct.
- Prepare and issue accurate customer invoices promptly and in accordance with contractual terms.
- Respond to customer billing queries and work to resolve disputes promptly, processing credits, billing corrections and invoice adjustments in line with the approval process.
- Maintain accurate customer account and billing information within the ERP.
- Maintain supporting documentation and audit trails.
- Monitor outstanding balances and maintain accurate aged-debt reporting, working with Sales, Customer Success and Project Management to resolve and escalate any collection issues and disputed balances.
- Reconcile customer accounts and investigate unapplied or unidentified receipts.
- Review completed sales documentation before establishing billing and revenue schedules, ensuring contracts, renewals, expansions, reductions and terminations are reflected accurately within the ERP.
- Support the Senior Management Accountant with month-end revenue reconciliations and reporting.
- Complete review of contracts and supporting information for the ASC 606 process.
- Assist with the preparation of revenue-related audit documentation and supporting schedules.
- Support the automation and integration of CRM, Time Management and ERP processes.
- Develop documentation and procedures for invoicing, accounts receivable, system reconciliation and revenue administration.
- Reconcile billable hours, project milestones and other chargeable activities between the Time Management System and ERP to ensure all eligible revenue is captured and invoiced.
- Reconcile closed-won opportunities in the CRM against the entries in the ERP.
- Investigate and resolve discrepancies between the CRM, Time Management System and ERP.
- Support month-end close by validating time, project, contract, invoice and revenue information across systems.
- Assist leadership with any ad hoc revenue, billing and accounts receivable analysis.

Required Experience

- Three to five years' experience in Sales Ledger, Accounts Receivable, revenue administration, billing or a related Finance role.
- Three to five years' experience working with a CRM and Time Management tools.
- Experience working in a cross-continental environment.
- Experience reconciling information across multiple business systems.
- Understanding of recurring and subscription-based billing and revenue recognition principles, including ASC 606.
- Experience working with customer contracts, Statements of Work and purchase orders.

## Preferred Experience

- Bachelor's degree in accounting or a related field.
- At least 1 year of experience using NetSuite.
- Experience working at a software development, life sciences or professional services company.
- Experience supporting system integrations and process automation.
- Strong Google Workspace skills.

Required Skills & Abilities

- Highly organised, with the ability to manage competing deadlines.
- Strong attention to detail and commitment to accuracy.
- Self-motivated to deliver detail-oriented results with minimal supervision.
- Proactive process improvement mindset.
- Disciplined in following defined processes and controls.
- Professionally succinct business communicator, both verbally and in writing.
- Able to identify discrepancies and investigate them through to resolution.
- Strong understanding of the relationship between contracts, time recording, billing and revenue.
- Customer-focused approach to invoice and account queries.
- Able to handle confidential and commercially sensitive information appropriately.
- Comfortable working in a changing, fast-growing and international SaaS environment.

## About Sapio Sciences

## Company Overview
- **One-liner**: Sapio Sciences simplifies lab informatics with a science-aware AI platform that seamlessly combines LIMS, ELN, and scientific data management for life sciences.
- **Entity Type**: Private (bootstrapped, no funding rounds found)
- **Headquarters**: Baltimore, Maryland, United States
- **Founded**: 2004
- **Founders**: Not publicly available

## Core Business
- **Primary Industry**: Lab Informatics / Life Sciences Software
- **Target Customers**: Biopharma R&D, CROs/CDMOs, clinical diagnostic labs, and manufacturing quality control teams (B2B, Enterprise)
- **Mission**: To improve lives by accelerating discovery – making technology simple so scientists can focus on science.

## Products & Services
- **Sapio LIMS**: A no-code, fully configurable Laboratory Information Management System that automates complex workflows from start to finish.
- **Sapio ELN**: A next-generation AI-powered Electronic Lab Notebook that plans, creates, and analyzes experiments.
- **Sapio Scientific Data Cloud**: An enterprise-wide data unification platform that integrates instrument and research data, ready for AI analysis.
- **Elain**: An agentic AI co-scientist that uses LLMs and natural language to streamline repetitive tasks across drug discovery and diagnostics.

## Market Standing
- **Valuation**: Not publicly available (private, no disclosed funding rounds)
- **Key Metric**: Annual revenue of approximately $27 million (based on 2025 estimates from LinkedIn)
- **Notable Investors/Partners**: Not publicly available
- **Growth Signals**: 87 employees (+2.0% year-over-year), 38,713 LinkedIn followers (+41.5% yearly), trusted by large global and specialist brands in biopharma and diagnostics.

## Competitive Advantages
- **Science-Aware AI Platform**: Only AI-native platform unifying LIMS, ELN, and Scientific Data Cloud under one configurable data foundation.
- **No-Code/Low-Code Configuration**: Empowers scientists to tailor workflows, rules, and UIs without extensive programming, reducing deployment time.
- **GxP Compliance**: Templated solutions for regulated environments (GMP, clinical diagnostics) that accelerate compliance.
- **Agentic AI Co-Scientist (Elain)**: Advanced LLM and agentic capabilities built directly into the platform to automate routine scientific tasks.

## Strategic Focus
- **Agentic AI Expansion**: Deepening AI capabilities with Elain to act as a co-scientist, planning and executing workflows autonomously.
- **End-to-End Lifecycle Coverage**: Expanding platform capabilities to support the full drug lifecycle from discovery through clinical diagnostics and manufacturing.
- **Global Reach**: Serving customers across multiple countries (US, UK, Italy, Netherlands, France) with a remote-first workforce.

## Why Work Here
- **Culture**: Described as “high achievers, kind collaborators, and fun havers” with a strong mission-driven focus on advancing science.
- **Remote/Hybrid Policy**: Fully remote-flexible – “work where you feel most energized, no matter your time zone.” Emphasis on collaboration tools and global coordination.
- **Benefits**: Competitive compensation, exceptional medical benefits, life insurance, 401K match, and ample development opportunities.
- **Engineering & Science Culture**: Opportunity to work on cutting-edge AI and lab informatics solving real-world scientific challenges; visibility among peers and the life sciences community.

## Sources
1. [sapiosciences.com](https://www.sapiosciences.com/)
2. [sapiosciences.com/careers](https://www.sapiosciences.com/careers/)
3. [sapiosciences.com/about](https://www.sapiosciences.com/about-sapio-sciences/)
4. [linkedin.com/company/sapio-sciences-llc](https://www.linkedin.com/company/sapio-sciences-llc)
5. [jobs.lever.co/sapiosciences](https://jobs.lever.co/sapiosciences)

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