---
title: 'Seller Operations Coordinator at Sotheby''s'
canonical: 'https://feeny.ai/job/seller-operations-coordinator-sotheby-s-london-9p8b8xv7pd0q'
type: 'job'
last_seen: '2026-09-07'
---

# Seller Operations Coordinator at Sotheby's

- **Company:** Sotheby's
- **Location:** London, United Kingdom
- **Posted:** 2026-08-20
- **Last confirmed live:** 2026-09-07
- **Apply:** https://job-boards.greenhouse.io/sothebys/jobs/6148787004

## Job description

## ABOUT SOTHEBY'S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

Seller Operations Coordinator

Reporting to: Seller Operations Manager

Position Summary

Sotheby’s is looking for an experienced Seller Operations Coordinator to own the operational execution of sales in accordance with company policies and best practices while delivering high-quality client service. This dynamic role is ideal for a candidate who thrives in a fast-paced environment, enjoys multi-tasking and organizational tasks whilst coordinating all key processes leading up to the sales. The successful candidate will support sales across a division (either Luxury or Fine Art or Private sales).

## Responsibilities

Responsibilities include but are not limited to:

- Collaborate with the wider business to address client enquiries, resolve client issues and execute client transactions to ensure the highest level of client satisfaction
- Ensure all required legal and compliance documentation are on file including photo ID, proof of address, payment instructions and W8/9 forms
- Liaise with clients and manage property throughout the sale cycle
- Communicate with clients, shipping coordinators and overseas and regional offices to facilitate inbound shipments, obtain export licenses and arrange customs clearance in accordance with sale deadlines
- Manage consignment agreements and terms of sale including requesting legal contracts, generating CLM contracts, tracking receipt of all contracts, IC disclosures and IC recipient contracts
- Work closely with the Legal department and Business Manager/Director on sale agreements with complex, highly managed terms
- Collaborate with the Business Manager/Director with regards to extended payment terms,  guarantees and irrevocable bids, ensuring all due diligence requirements are met
- Work with Specialists, Compliance and Shipping to track all outstanding compliance issues and ensure they are resolved according to catalogue and sale deadlines
- Work with cataloguers to arrange for property to be authenticated, where necessary, in line with various committee deadlines
- Coordinate the movement of property with shipping coordinators,cataloguers and sale coordinators, internally and externally for third-party services (such as restorers, external experts, authentication committees, photographers)
- Manage starting bids, reserves and selling reserves for sales in ADM
- Review pre-sale compliance reports (AML, ALR) and complete High-Value Lot (HVL) forms as necessary
- Coordinate post-auction transactions including post-auction sales, account adjustments and cancelled sales
- Obtain and action recommendations for unsold property and facilitate return to consignor shipment and/or collection
- Process missed reserves
- Follow pending buyer payments with Post-Sale to manage consignor expectations as it relates to late payment
- Coordinate and facilitate the processing of private sales, including contract preparation and logistics whilst ensuring all due diligence has been completed.
- Monitor and process House Property and Temporary Admission (TA) property
- Support Inactive Inventory Initiative and work closely with Specialist department and Operations to meet inventory targets

## Qualifications

- Degree in business administration or equivalent field preferred
- At least 3+ years’ experience in business administration and/or client service
- Exceptional client service skills including strong verbal and written communication skills
- Competencies in legal, finance and/or project management
- Operationally minded with an appetite for technology
- Ability to multi-task, prioritize and manage challenging deadlines
- Creative problem solver with ability to act quickly and effectively under pressure
- Highly organized and detail oriented
- Self-motivated, enthusiastic, and able to work both independently and as part of a team
- Strong knowledge of Microsoft Office – prior experience with SAP or other Sotheby’s systems is preferable

To view our Candidate Privacy Notice for the US, please [click here](https://www.sothebys.com/en/docs/pdf/candidate-privacy-notice.pdf).

To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please [click here](https://www.sothebys.com/en/docs/pdf/final-v1-sothebys-recruitment-privacy-notice-uk-hk-france-and-switzerland-31-january-2022.pdf?locale=en).

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

## About Sotheby's

## Company Overview
- **One-liner**: Sotheby’s is the world’s premier destination for art and luxury, providing access to exceptional objects through auctions, private sales, and e-commerce.
- **Entity Type**: Private (acquired by Patrick Drahi in 2019)
- **Headquarters**: New York City, USA (global headquarters at the Breuer building, 945 Madison Avenue) with a network spanning 40 countries
- **Founded**: 1744
- **Founders**: Samuel Baker (first auction under his name on 11 March 1744)

## Core Business
- Primary industry: Fine art and luxury auction house, art marketplace, and art-related financial services.
- Target customers: Collectors, art enthusiasts, institutions, and luxury consumers (B2C and B2B).
- Mission/purpose: “Promotes access to and ownership of exceptional art and luxury objects” and believes in the transformative power of art and culture, committed to inclusivity, sustainability, and collaboration.

## Products & Services
- **Auctions**: Live and hybrid digital auctions across 70 categories including Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, Design, collectible cars (via RM Sotheby’s), and real estate (via Concierge Auctions).
- **Private Sales**: Direct, confidential sales for clients seeking discretion.
- **BuyNow Marketplace**: E-commerce platform for immediate purchase of art and luxury items.
- **Sotheby’s Financial Services**: Art lending and capital solutions; has originated more than $12 billion in loans since inception.
- **Sotheby’s Advisory**: Strategic advisory for collectors and institutions.
- **Sotheby’s Institute**: Educational programs on art business and connoisseurship.

## Market Standing
- **Valuation**: Not publicly disclosed (privately held).
- **Key Metric**: Annual worldwide sales turnover in excess of $7 billion (as of recent reports).
- **Notable Investors/Partners**: Owned by Patrick Drahi (media and telecom entrepreneur). No other major external investors disclosed.
- **Growth Signals**: First auction house to successfully shift to hybrid digital auction format during the pandemic; pioneered AI and scientific research in-house; expanded to 40 countries with 80 offices; continues to innovate with mobile and web experiences.

## Competitive Advantages
- **Heritage & Trust**: Oldest and largest internationally recognised fine art auction house (since 1744).
- **Global Reach**: Network of specialists in 40 countries and 80 offices covering 70 categories.
- **Innovation Track Record**: First to hold auctions in Asia (1973), first to use satellite bidding (1960s), first to sell a work for over $100 million (2004), and early adopter of e-commerce (2000) and AI (2018).
- **Integrated Services**: Only full-service art financing company (Sotheby’s Financial Services) combined with auctions, private sales, and retail.

## Strategic Focus
- Digital transformation and hybrid auction formats to capture online sales growth.
- Expansion into new luxury categories (e.g., collectible cars, real estate) and geographies (e.g., China).
- Deepening client relationships through data-driven insights and personalized experiences.
- Commitment to diversity, equity, and sustainability as core values.

## Why Work Here
- **Culture**: Entrepreneurial, client-first, passionate, and innovative. Values include “dream big, challenge the status quo, relentlessly pursue innovation.”
- **Diversity & Inclusion**: Strong commitment to equality and diverse backgrounds; endorsed by senior management.
- **Benefits**: Competitive compensation, health/dental/vision insurance, fertility and growing family support, 401(k) with company match, paid parental leave, gym reimbursement, education assistance, and access to world-class art museums and galleries.
- **Work Environment**: Hybrid/remote options available for some roles (e.g., Payroll Manager listed as New York/Remote). Offices in major cities globally.
- **Growth**: Internal mobility encouraged; opportunities for cross-functional exposure through Internship, Associates, and Mobility programs.

## Sources
1. [sothebys.com](https://www.sothebys.com/en/about) – About Us page (company description, mission, values)
2. [sothebys.com](https://www.sothebys.com/en/about/careers) – Careers page (benefits, values, social impact)
3. [sothebys.com](https://www.sothebys.com/en/about/our-history) – History page (founding, key milestones, acquisition by Drahi, sales turnover)
4. [greenhouse.io](https://job-boards.greenhouse.io/sothebys/jobs/5988535004) – Job listing page (global headquarters location, financial services stats, office locations)
5. [sothebys.com](https://www.sothebys.com/en/) – Homepage (overview of categories and services)

## Other roles at Sotheby's

- [Temporary Duty Drawback Coordinator](https://feeny.ai/job/temporary-duty-drawback-coordinator-sotheby-s-new-york-yawr15vbh7hz) — New York, NY
- [Shipping Coordinator](https://feeny.ai/job/shipping-coordinator-sotheby-s-zurich-h8tcn0b1yfr3) — Zurich, Switzerland
- [Audience Growth Analyst](https://feeny.ai/job/audience-growth-analyst-sotheby-s-new-york-7r296rd9747q) — New York, NY
- [Temporary Client Experience Representative](https://feeny.ai/job/temporary-client-experience-representative-sotheby-s-new-york-3f51yc9z9bp7) — New York, NY
- [Commercial Manager](https://feeny.ai/job/commercial-manager-sotheby-s-new-york-sc23apcda17t) — New York, NY
- [Associate Business Manager](https://feeny.ai/job/associate-business-manager-sotheby-s-paris-da9zhbhpkrf5) — Paris, France
- [Manager, Strategy & Operations, Global Business Development](https://feeny.ai/job/manager-strategy-operations-global-business-development-sotheby-s-new-york-jwnc8yfs89wx) — New York, NY
- [Warehouse Manager, Greenford Park](https://feeny.ai/job/warehouse-manager-greenford-park-sotheby-s-london-r033q81bfb6k) — London, United Kingdom
- [Client Experience Coordinator](https://feeny.ai/job/client-experience-coordinator-sotheby-s-london-yh02jgp1pdag) — London, United Kingdom
- [Shipping Coordinator](https://feeny.ai/job/shipping-coordinator-sotheby-s-new-york-5h9s8tpd04py) — New York, NY