---
title: 'Senior Accounts Payable Specialist at ICON'
canonical: 'https://feeny.ai/job/senior-accounts-payable-specialist-icon-austin-texas-855n8gfdr5t5'
type: 'job'
last_seen: '2026-09-07'
---

# Senior Accounts Payable Specialist at ICON

- **Company:** ICON
- **Location:** Austin Texas, United States
- **Posted:** 2026-07-23
- **Last confirmed live:** 2026-09-07
- **Apply:** https://job-boards.greenhouse.io/iconcareers/jobs/6123028004

## Job description

ICON is scaling fast — standing up manufacturing for the Titan platform, growing project delivery, and expanding its vendor and contractor base alongside both. We are looking for a Senior Accounts Payable Specialist to own the execution of ICON’s procure-to-pay cycle: the high-volume, detail-intensive work that keeps vendors paid accurately and on time, ensures every invoice is properly coded and approved, and gives the broader finance team a clean, reliable foundation for the close. This role sits at the intersection of operational rigor and cross-functional partnership — handling the day-to-day transactional work with precision while serving as a key resource for the business on purchasing policy, expense compliance, and vendor management. It is an individual contributor role with real ownership: the person in this seat will be responsible for the integrity of ICON’s AP function and will have the opportunity to help build and improve the systems and processes that support it as the company grows.

As part of a small, passionate, accomplished team, you will be the operational backbone of ICON’s accounts payable function — ensuring vendors, subcontractors, and employees are paid accurately and on time, and that every dollar flowing through the procure-to-pay cycle is captured, coded, and documented to the standard the business needs to scale and withstand audit. As a member of the ICON team, you will have the opportunity to advance humankind’s ability to provide dignified, affordable, resilient, and sustainable shelter to the world. This is an onsite role based on ICON’s Austin, TX campus and reports to the Manager, Accounts Payable.

## RESPONSIBILITIES:

Invoice Processing & Payment Execution

- Own end-to-end invoice processing — receiving, coding, matching to purchase orders, routing for approval, and posting — ensuring accuracy and timeliness across a high-volume, multi-entity environment.
- Execute payment runs across check, ACH, and wire modalities; verify payment details, resolve pre-payment exceptions, and ensure disbursements are made in accordance with vendor terms and internal authorization controls.
- Manage the three-way match process between purchase orders, receiving documents, and vendor invoices; investigate and resolve discrepancies in close coordination with Procurement and the receiving team.
- Review and process employee expense reports and corporate card transactions in accordance with ICON’s T&E policy, validating receipts, coding, and approvals before posting to the general ledger.

Vendor Management & Supplier Relations

- Maintain the vendor master file — onboarding new suppliers, validating W-9s and banking information, enforcing documentation standards, and ensuring data integrity across the AP system.
- Serve as the primary point of contact for vendor inquiries on payment status, invoice disputes, and statement reconciliations; resolve issues promptly and maintain strong working relationships with ICON’s key suppliers and subcontractors.
- Perform regular vendor statement reconciliations to identify unapplied credits, duplicate payments, and aging balances requiring follow-up; escalate unresolved items to the AP Manager.

Close, Reconciliation & Reporting

- Support the monthly close by ensuring all invoices received through period-end are processed or accrued, AP subledger balances are reconciled to the general ledger, and outstanding items are documented and communicated to the Controller team.
- Prepare and maintain AP aging reports and cash requirement forecasts to support treasury visibility into near-term disbursement needs.
- Assist with 1099 preparation and filings, maintaining accurate vendor classification records and year-end documentation throughout the calendar year rather than in a year-end scramble.

Controls, Systems & Process

- Drive continuous improvement in AP workflows within NetSuite and Coupa, identifying opportunities to reduce manual touchpoints, accelerate invoice cycle times, and improve the quality of data flowing into the general ledger.
- Partner with Purchasing on purchase order coverage, policy compliance, and one- off spend; serve as an informed voice on where the procure-to-pay process breaks down and how to fix it upstream.

## MINIMUM QUALIFICATIONS:

- 5+ years of hands-on accounts payable experience, with demonstrated ownership of high-volume invoice processing, payment execution, and vendor management.
- Strong working knowledge of the procure-to-pay cycle, including PO creation and matching, three-way match, expense reporting, and 1099 compliance.
- Experience supporting the monthly accounting close — accruals, subledger reconciliation, and AP-to-GL tie-out — in a fast-paced environment.
- Proficiency in a major ERP system; NetSuite experience strongly preferred, with a track record of leveraging system tools to reduce manual effort and improve data quality.
- Experience with Coupa strongly preferred — candidates familiar with Coupa’s invoice management, PO matching workflows, and supplier portal will be able to contribute immediately in the procure-to-pay environment this role operates in day to day.
- High attention to detail and a low tolerance for errors in a function where accuracy directly affects vendor relationships, cash management, and audit readiness.
- Strong communication skills and the ability to manage competing vendor and internal stakeholder demands with professionalism and clear prioritization.
- Manufacturing, construction, or hardware company experience is a plus.

ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination-free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability, marital status, veteran status, or any other legally protected classification in accordance with applicable federal and state laws. Consistent with the obligations of these laws, ICON will make reasonable accommodations for qualified individuals with disabilities.

Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).

Headhunters and recruitment agencies may not submit candidates through this application. ICON does not accept unsolicited headhunter and agency submissions for candidates and will not pay fees to any third-party agency without a prior agreement with ICON.

As part of our compliance with these obligations, the Company invites you to voluntarily self-identify as set forth below. Provision of such information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your employment or subject you to any adverse treatment. Any and all information provided will be considered confidential, will be kept separate from your application and/or personnel file, and will only be used in accordance with applicable laws, orders and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement purposes.

[Internet Applicant Employment Notices](https://drive.google.com/drive/folders/1KtxCrS8fV9XRApKaXFjKJ5twhzR_MkGE)

## About ICON

## Company Overview
- **One-liner**: ICON develops advanced 3D printing robotics, software, and materials to transform construction, tackling the global housing crisis and preparing to build on other worlds.
- **Entity Type**: Private (Venture-backed; last known round: Series B in February 2022)
- **Headquarters**: Austin, Texas, United States
- **Founded**: 2017
- **Founders**: Evan Loomis (Co-Founder) and others; the founding team is not fully detailed in public sources.

## Core Business
- **Primary industry/industries**: Construction Technology (PropTech), Robotics, Advanced Materials, Aerospace (Off-Planet R&D)
- **Target customers**: B2B (homebuilders, developers, military/defense), B2G (government/MILCON projects), and B2C (homebuyers via partner builders)
- **Mission or purpose statement**: To advance humanity by using 3D printing robotics, software, and advanced materials to lower the cost and increase the speed and quality of construction, tackling the global housing crisis and preparing to build on other worlds.

## Products & Services
- **Vulcan Construction System**: A large-scale 3D printing robotic system that prints single-story and multi-story concrete homes and structures. Type: Hardware + Software.
- **Phoenix Multi-Story Printer**: A newer, radical robotic printer unveiled to enable multi-story construction. Type: Hardware + Software.
- **Proprietary Advanced Materials (e.g., Lavacrete)**: A low-carbon, high-strength concrete mix designed specifically for 3D printing. Type: Material.
- **Digital Catalog for Residential Architecture**: A catalog of pre-designed, printable home models. Type: Software/Service.
- **AI Architect for Home Design**: An AI-powered tool for home design and construction planning. Type: Software.
- **Off-Planet R&D**: Research and development of construction systems for use on the Moon and Mars, including work under NASA contracts. Type: R&D Service.

## Market Standing
- **Valuation/Market Cap**: Not publicly disclosed (Private company).
- **Key Metric**: $564.7M in total funding across 8 rounds. Annual revenue estimated at $18.0M (source: LinkedIn).
- **Notable Investors/Partners**: Tiger Global Management (led Series B), Moderne Ventures (led Series A), Oakhouse Partners (led Seed). Partners include NASA, the U.S. Department of Defense, and various homebuilding firms.
- **Growth Signals**: Headcount of 228 employees (+10.8% YoY); 42 active job postings (+223.1% YoY); expansion into military construction (MILCON); ongoing development of the Phoenix multi-story printer and Off-Planet systems.

## Competitive Advantages
- **Pioneer & First-Mover**: One of the first companies to successfully deploy large-scale 3D printing for livable homes, creating a strong brand and operational track record.
- **Vertically Integrated Technology Stack**: Proprietary robotics, software, and materials are all developed in-house, creating a defensible moat and optimized system performance.
- **High-Profile Government & Space Contracts**: Partnerships with NASA and the U.S. Department of Defense provide credibility, non-dilutive funding, and a unique market position.
- **Mission-Driven Brand**: The dual mission of solving the housing crisis and building on other worlds attracts top talent and media attention.

## Strategic Focus
- **Scaling Military & Government Projects (MILCON)**: A major focus is on winning and delivering large-scale construction projects for the U.S. military.
- **Multi-Story Construction**: The Phoenix printer represents a key strategic pivot to enable taller, denser buildings, opening up new market segments.
- **Commercialization & Replicability**: Moving from R&D and pilot projects to a repeatable, scalable business model that can be deployed globally.
- **Off-Planet Systems**: Continued R&D for lunar and Martian construction, maintaining a long-term vision that differentiates the company.

## Why Work Here
- **Mission & Impact**: The opportunity to work on cutting-edge technology that directly addresses the global housing crisis and has a tangible, physical impact. The "Earth and beyond" mission is a powerful motivator.
- **Hands-On, Cross-Disciplinary Learning**: Employees gain deep, practical experience across robotics, materials science, software, and field operations. Learning is accelerated.
- **Comprehensive Benefits**: Includes medical/dental/vision, mental health coverage, "Use What You Need" PTO, generous parental leave, 401K with Roth IRA, and employee stock options.
- **Culture**: Described as fast-paced, intense, and driven by a sense of urgency and ownership. Attracts builders, engineers, and operators who want to reinvent an industry.
- **Work Policy**: Roles are primarily based in Austin, TX (HQ), with some field positions in Miami, FL. The environment is largely on-site, especially for engineering, operations, and print roles.
- **Considerations**: The culture is also noted for high volatility, including a 25% workforce reduction in January 2025. Workload can be intense with long hours, and leadership is described as uneven by some sources. Candidates seeking stability and process maturity may find the environment challenging. [builtin.com](https://builtin.com/company/icon-build/faq/workplace-perception)

## Sources
1. [iconbuild.com](https://www.iconbuild.com/)
2. [iconbuild.com/careers](https://www.iconbuild.com/careers)
3. [job-boards.greenhouse.io/iconcareers](http://job-boards.greenhouse.io/iconcareers)
4. [linkedin.com/company/icon3dtech](https://www.linkedin.com/company/icon3dtech)
5. [builtin.com](https://builtin.com/company/icon-build/faq/workplace-perception)

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