--- title: 'Senior Bookkeeper & Accounts Officer at Outsourced Staff' canonical: 'https://feeny.ai/job/senior-bookkeeper-accounts-officer-outsourced-staff-philippines-0kxscxjq87w4' type: 'job' last_seen: '2026-11-04' --- # Senior Bookkeeper & Accounts Officer at Outsourced Staff - **Company:** Outsourced Staff - **Location:** Philippines - **Employment:** part-time - **Work type:** remote - **Posted:** 2026-09-30 - **Last confirmed live:** 2026-11-04 - **Apply:** https://jobs.lever.co/outsourcedstaff/05eacf80-b2d3-43ed-b0a9-ed0236f7dbe0 ## Job description ## ABOUT THE COMPANY Our client is an Australian supplier of safety barrier and protection systems - guardrails, wire rope barriers, crash cushions, bollards, speed humps, pedestrian barriers and related infrastructure - to the construction, civil/road infrastructure and industrial sectors, with installations across Victoria. The business is based in Melbourne and led by its Director who this role reports to directly. ## ABOUT THE ROLE This is a senior, hands-on bookkeeping and accounts role sitting at the centre of the company's day-to-day finance function - real ownership of the numbers, not just data entry. The company needs someone who can prepare BAS accurately, run the full accounts receivable cycle including picking up the phone to chase overdue invoices directly with clients, and build cash flow forecasts and budgets This is not a role for someone who only wants to process transactions and send statements. The company specifically wants someone who doesn't feel above calling a client directly about an overdue payment, and who takes ownership of the finance function every day rather than needing to be chased themselves. ## PRIMARY PURPOSE To independently own the day-to-day bookkeeping and accounts function - accounts payable and receivable (including proactive, phone-based collections), BAS preparation, bank reconciliation, and cash flow forecasting and budgeting with the accuracy and daily discipline to keep the business's finances current, accurate and reliable. ## KEY RESPONSIBILITIES ▸ Accounts Receivable & Collections - Raise and issue customer invoices accurately and on time - Monitor debtors daily and proactively follow up overdue invoices; including by phone directly with clients, not just email reminders or statements - Confirm payment arrangements with clients where required, and escalate genuine disputes rather than letting them run - Allocate receipts and maintain accurate customer account records ▸ Accounts Payable & Bookkeeping - Process supplier invoices, and schedule and process payments - Perform bank reconciliations across accounts within agreed timeframes - Investigate and resolve discrepancies before they compound - Maintain the general ledger and day-to-day bookkeeping records to a high standard of accuracy ▸ BAS & Compliance - Prepare Business Activity Statements (BAS) accurately and on time each period, liaising with the company's external accountant/tax agent as required for review and lodgement - Apply correct GST treatment to transactions - Maintain audit-ready, well-documented financial records ▸ Forecasting & Budgeting - Prepare and maintain cash flow forecasts that reflect the real timing of receivables and payables, not just historical averages - Build and maintain budgets, and report actual performance against budget - Flag emerging cash flow or budget risks early, before they become a problem for Brad and Matt ▸ Ownership & Daily Discipline - Own the finance function's daily rhythm, reconciliations, collections calls and reporting cadence, without needing to be prompted or chased - Communicate clearly and proactively with Brad and Matt on the state of the numbers, including when the news isn't good - Query unclear instructions or figures rather than guessing ▸ Working Hours - Part-time, 20 hours per week, 4 hours daily with some flexibility, aligned to Australian Eastern Standard Time (AEST/AEDT) business hours, working the same calendar as the Australian-based leadership team ## MUST-HAVE (ESSENTIAL) - Minimum 5 years of hands-on, full-cycle bookkeeping/accounts experience, accounts payable, accounts receivable, bank reconciliation and BAS preparation - Demonstrated experience preparing BAS accurately and on time, period after period - Genuine, proven experience proactively phoning clients to collect overdue payments, comfortable with real, sometimes difficult collection calls, not just email reminders or statements - Demonstrated experience preparing cash flow forecasts and/or budgets, and reporting actual performance against them - Proficient in Xero (or an equivalent cloud accounting platform such as MYOB), with strong Excel skills - High level of accuracy and attention to detail, able to meet recurring compliance deadlines (BAS, reconciliations, reporting) - Genuine daily self-discipline, works the numbers every day as a matter of routine, without needing to be prompted or chased - Confident, professional communicator, comfortable having direct conversations with clients about money - Able to work independently in a remote environment with limited day-to-day supervision - Available part-time (20 hours per week) on hours aligned to Australian business hours (AEST/AEDT) ## NICE-TO-HAVE (DESIRABLE) - Background in construction, building products, or a trade-services supplier, familiarity with progress claims, retentions or trade payment terms - Certificate in Bookkeeping and Accounting, and/or BAS Agent registration (or eligibility) - Experience presenting cash flow forecasts or budget performance directly to business owners or directors - Experience with credit control or collections as a distinct specialism, not just as one part of a broader AR role ## About Outsourced Staff ## Company Overview - **One-liner**: Outsourced Staff helps Australian, New Zealand, and US businesses build fully managed remote teams in the Philippines across operations, sales, recruiting, finance, and technical functions. - **Entity Type**: Private (bootstrapped) - **Headquarters**: Cromer, New South Wales, Australia - **Founded**: Not publicly available (company claims “over 25 years” of outsourcing expertise, but the current entity may be newer) - **Founders**: Not publicly available ## Core Business - **Primary industries**: Staffing and Recruiting / Offshore outsourcing - **Target customers**: B2B – SMBs and enterprises in Australia, New Zealand, and the US seeking offshore remote teams - **Mission / purpose**: To match businesses with highly skilled outsourced IT and digital staff for long-term growth, using a hybrid AI plus human model to deliver reliable, high-performing teams. ## Products & Services - **Dedicated Remote Team Building** – End-to-end recruitment, onboarding, payroll, and ongoing support for full-time offshore staff. Covers roles in operations, sales, recruiting, finance, technical, and administrative functions. - **AI-First Operations Support** – A senior operations role that also acts as a Chief of Staff to the founder, leveraging AI tools daily to accelerate workflows. - **Sister Business – Conversational AI** – Offers AI Receptionist, Customer Service, and Sales Agent solutions, integrated with the staffing offering for a human-plus-AI delivery model. ## Market Standing - **Valuation / Revenue**: Not publicly available - **Key Metric**: 12 employees (+17.6% YoY); LinkedIn followers 877 (+29.7% yearly growth) - **Notable Investors / Partners**: No disclosed investors; alumni have moved to companies like Accenture, Upwork, AECOM, and TenSixty AI - **Growth Signals**: Strong year-over-year headcount and follower growth; active recruitment for multiple remote roles; expansion of AI-first service model; presence in Philippines and Eastern Europe ## Competitive Advantages - **Hybrid AI + human model** – Combines offshore staffing with an in-house Conversational AI sister business, enabling clients to automate parts of their workflow while retaining dedicated human support. - **End-to-end accountability** – Staff are employed by Outsourced Staff, handling all HR, payroll, and compliance, reducing client administrative burden. - **Rapid sourcing** – Can deliver ideal candidates within 24–48 hours for some roles; typically fits within 2 months. - **No upfront costs** – Clients pay a single fixed monthly fee that starts only after placement. ## Strategic Focus - **AI-first operations** – Embedding AI tools across every role to increase speed and efficiency; the founder also runs a Conversational AI business, indicating deep investment in automation. - **Expanding into US market** – Recruiting for roles serving US clients alongside ANZ businesses. - **Continuous improvement** – Structured 1-, 3-, 6-, and 12-month reviews to boost retention and performance. ## Why Work Here - **Remote-first culture** – All roles listed are work-from-home in the Philippines or other locations; flexible arrangements for Australian hybrid roles. - **Cutting-edge AI usage** – Employees are encouraged and trained to use AI tools daily (“We run a hybrid AI plus human model”). - **Hands-on founder involvement** – Senior roles work directly with the founder as a “force multiplier,” offering visibility into the entire business. - **Supportive onboarding** – Comprehensive orientation, communication setup, and ongoing support to integrate new hires. - **Career growth** – Clear review cadence and opportunities to work across both the staffing and AI sides of the business. ## Sources 1. [LinkedIn Company Profile](https://linkedin.com/company/outsourced-staff) 2. [Lever Careers Page](https://jobs.lever.co/outsourcedstaff) 3. [Company How It Works Page](https://outsourcedstaff.com.au/how-it-works/) 4. [Workforce Directory Listing](https://workforcedirectory.com.au/vendor/outsourced-staff/) ## Other roles at Outsourced Staff - [IT Support Analyst (Level 1 - Level 2)](https://feeny.ai/job/it-support-analyst-level-1-level-2-outsourced-staff-philippines-4tx4m8rc3fb6) — Philippines - [Recruitment & Client Support Virtual Assistant (NDIS/ Aged Care)](https://feeny.ai/job/recruitment-client-support-virtual-assistant-ndis-aged-care-outsourced-staff-1zp53kx56ja9) — Philippines - [Structural Designer - Planter Boxes (Structural Drafting & Analysis)](https://feeny.ai/job/structural-designer-planter-boxes-structural-drafting-analysis-outsourced-staff-cmcqes1kp3wm) — Philippines - [Tax Accountant (Australian Public Practice)](https://feeny.ai/job/tax-accountant-australian-public-practice-outsourced-staff-philippines-gr3txyhjsdyq) — Philippines