---
title: 'Senior Specialist, Budget Administration at Planned Parenthood Federation of America'
canonical: 'https://feeny.ai/job/senior-specialist-budget-administration-planned-parenthood-federation-of-avp19bwqf8se'
type: 'job'
last_seen: '2026-11-09'
---

# Senior Specialist, Budget Administration at Planned Parenthood Federation of America

- **Company:** Planned Parenthood Federation of America
- **Location:** New York, NY
- **Compensation:** $72k–$77k
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-11-06
- **Last confirmed live:** 2026-11-09
- **Apply:** https://jobs.lever.co/ppfa/ba7584a7-c2ac-4f31-9957-f8e81cfa2e6f

## Job description

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission.

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek a proactive and detail oriented Senior Specialist, Budget Administration. This role reports to the Senior Director, Budget and Reporting in the Office of the Chief Development Officer. The Office of the CDO (OCDO) provides administration, engagement and budgetary management for the Development division.

Purpose:

- The Senior Specialist will provide operational and administrative support in the OCDO for the Federation Fundraising division.
- The Senior Specialist will ensure accurate and timely delivery of invoice processing and work in coordination with the Program team, and closely with the Manager and Senior Director on revenue/expense tracking and forecasting.
- The Senior Specialist will be responsible for managing the procurement process for a team with a high volume of contracts.

Engagement:

- The Senior Specialist will be responsible for significant accounting and administrative functions and will serve as the point of contact in OCDO for the Federation Fundraising division’s procurement/ contract needs, and accounting.
- The Senior Specialist will collaborate closely with Federation Fundraising colleagues with an internal customer service orientation
- The Senior Specialist will be a point of contact for the Finance team, and other PPFA departments, as needed, to support effective management of financial processes.
- The Senior Specialist will coordinate communication with program teams to ensure vendors have timely and accurate invoicing and payments.

Delivery:

- Serves as the primary liaison with the Federation Fundraising division for their contracts and financial tracking needs
- Supports contracting and procurement for the Federation Fundraising division, including, but not limited to vendor onboarding, partner intake, NDA signatories, regulatory reporting, and ongoing contract administration.
- Tracks contract workflows to proactively identify and resolve delays or errors in contracting. Also coordinates requisition receipt, purchase order processing, and procurement support as needed.
- Supports the Manager, Budget Administration to process procurement contract requests in a centralized manner, ensuring streamlined submission, approval, and tracking in alignment with PPFA procurement protocols and internal SOPs.
- Serves as the primary point of contact for the postage escrow account, working closely with Finance to ensure accurate accounting of funds.
- Communicates with internal stakeholders and external vendors to ensure efficient procurement operations and effective resolution of process-related issues.
- Performs additional projects and duties as assigned.

Knowledge, Skills and Abilities (KSAs):

- Bachelor’s degree with 3-5 years of related experience in administration within fundraising, advocacy, finance, procurement, or a comparable field.
- Demonstrated experience supporting procurement and financial administration in a complex organizational environment, including contract administration, invoice processing, and expense tracking.
- Experience with contract and administrative functions, with an emphasis on nonprofits and fundraising
- Better-than-average written and verbal communication skills are necessary to produce memos, presentations, procedural documentation, circulate agendas, etc.
- Understanding of data and reporting platforms (Salesforce, EveryAction), project management software (Asana), Finance System (Adaptive), Procurement Systems (Coupa)

Travel: 0-5%

The Planned Parenthood cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.

Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

## About Planned Parenthood Federation of America

## Company Overview
- **One-liner**: Planned Parenthood Federation of America (PPFA) is the nation's leading nonprofit provider and advocate of high-quality, affordable sexual and reproductive health care, sex education, and information for millions of people worldwide.
- **Entity Type**: Private nonprofit — 501(c)(3) tax-exempt organization (not a public company; primarily donation-funded with some patient service revenue)
- **Headquarters**: New York, New York, United States (national office also in Washington, D.C.)
- **Founded**: October 16, 1916 (109 years ago)
- **Founders**: Margaret Sanger (predecessor organizations include American Birth Control League, Birth Control Clinical Research Bureau, and Birth Control Federation of America) [plannedparenthood.org](https://www.plannedparenthood.org/about-us), [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america)

## Core Business
- **Primary industry**: Sexual and reproductive health care services, sex education, and advocacy
- **Target customers**: B2C — individuals of all genders seeking sexual and reproductive health care, sex education, and information; also policymakers, educators, and community partners
- **Mission**: To protect and expand access to sexual and reproductive health care and education, no matter what, and to provide support to its member affiliates across the U.S. [plannedparenthood.org](https://www.plannedparenthood.org/about-us)

## Products & Services
- **Health Center Services**: Reproductive health care — including contraception, STI testing/treatment, cancer screenings, abortion care, and wellness exams — delivered at 600+ clinic locations across the U.S. through ~58 medical affiliates and ~101 non-medical affiliates. [plannedparenthood.org](https://www.plannedparenthood.org/about-us), [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america)
- **Sex Education**: The nation's largest provider of sex education, offering programs for youth and adults in schools, communities, and online. [plannedparenthood.org](https://www.plannedparenthood.org/about-us)
- **Advocacy & Public Policy**: Federal and state-level legislative advocacy, political organizing, and legal action to protect and expand reproductive rights; includes an Associate General Counsel role focused on advocacy and political law currently in hiring. [jobs.lever.co](https://jobs.lever.co/ppfa)
- **Global Programs**: International partnerships through Planned Parenthood Global and the International Planned Parenthood Federation (IPPF), with staff distributed across 11 countries including Kenya, Nigeria, Senegal, Zambia, Brazil, and Mexico. [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america)

## Market Standing
- **Valuation/Market Cap**: Not applicable (nonprofit organization)
- **Key Metrics**: Annual revenue of $2.1B (enterprise-wide, including affiliates) and total funding of $276M raised across 7 prior funding rounds; PPFA national expenses were $403 million in 2024. [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america)
- **Notable Partners/Collaborators**: Talent and alumni networks include Kaiser Permanente, ACLU, EMILYs List, Peace Corps, Columbia University, NYC Department of Health and Mental Hygiene, and the U.S. House of Representatives — indicating deep institutional ties across healthcare, advocacy, government, and academia. [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america)
- **Growth Signals**: Workforce of 806 employees distributed across 11 countries; active job postings in FP&A, data strategy, IT enterprise architecture, organizing, and legal; headcount is down 3.7% year-over-year and job postings declined 9.1% monthly / 54.5% quarterly, reflecting a cautious hiring environment. [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america), [jobs.lever.co](https://jobs.lever.co/ppfa)

## Competitive Advantages
- **Trusted national brand**: Recognized as the most trusted provider of sexual and reproductive health care in the U.S., with 600+ physical health center locations — an unmatched distribution network for reproductive care.
- **Scale and reach**: 47 affiliates across the U.S. plus international programs, giving PPFA advocacy, education, and clinical infrastructure at both local and global levels. [plannedparenthood.org](https://www.plannedparenthood.org/about-us)
- **Leadership in research and technology**: Described as a leader in reproductive health research and technology, with a robust scholarly output of 1,504 works, 55,590 citations, and a field-weighted citation impact of 2.3. [plannedparenthood.org](https://www.plannedparenthood.org/get-involved/jobs-and-volunteering), [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america)
- **Mission-driven talent magnet**: Consistently draws top talent from advocacy, government, and healthcare organizations (ACLU, EMILYs List, Peace Corps, Kaiser Permanente), creating a strong mission-aligned culture.

## Strategic Focus
- **Protecting and expanding access**: PPFA's top priority is defending and growing access to sexual and reproductive health care and education amid ongoing legal and political threats to abortion access nationwide. [plannedparenthood.org](https://www.plannedparenthood.org/get-involved/jobs-and-volunteering)
- **Health equity initiatives**: Dedicated national programs such as Black Health Equity and the Health Care Investment Program signal a strategic focus on underserved communities and care delivery innovation. [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america)
- **Data and technology modernization**: Active leadership roles in Data Strategy, Analytics and Insights, IT Enterprise Architecture, and a Director of Identity & Access Management indicate ongoing investment in enterprise data, analytics, and security infrastructure. [linkedin.com](https://linkedin.com/company/planned-parenthood-federation-of-america), [jobs.lever.co](https://jobs.lever.co/ppfa)
- **Movement and grassroots organizing**: Hiring a National Director of Organizing and Regional Campaigns Directors points to continued investment in community mobilization ahead of election cycles and legislative battles. [jobs.lever.co](https://jobs.lever.co/ppfa)

## Why Work Here
- **Mission with tangible impact**: Employees provide and support expert, compassionate care that affects millions of people daily — described as "meaningful work" that makes a real difference in people's lives. [plannedparenthood.org](https://www.plannedparenthood.org/get-involved/jobs-and-volunteering)
- **Collaborative, mission-aligned culture**: The organization emphasizes an environment built on collaboration, open communication, and mutual respect, with "like-minded individuals" working toward a shared mission. [plannedparenthood.org](https://www.plannedparenthood.org/get-involved/jobs-and-volunteering/search-opportunities)
- **Hybrid work options**: Manager-level positions and many national office roles are listed

## Other roles at Planned Parenthood Federation of America

- [Senior Specialist, Data Engineer](https://feeny.ai/job/senior-specialist-data-engineer-planned-parenthood-federation-of-america-new-2fbss9k24085) — New York, NY
- [Associate Director, Campaign Services](https://feeny.ai/job/associate-director-campaign-services-planned-parenthood-federation-of-america-ngw45ex227hx) — New York, NY
- [Director of Project Management, Legal Operations and Special Projects](https://feeny.ai/job/director-of-project-management-legal-operations-and-special-projects-planned-sehtc9d5gqjj) — New York, NY
- [Assistant General Counsel](https://feeny.ai/job/assistant-general-counsel-planned-parenthood-federation-of-america-new-york-s1484pgqd8sz) — New York, NY
- [Director, Strategic Projects](https://feeny.ai/job/director-strategic-projects-planned-parenthood-federation-of-america-new-york-6q93dndkcg1h) — New York, NY
- [Manager, Learning and Leadership Development](https://feeny.ai/job/manager-learning-and-leadership-development-planned-parenthood-federation-of-940qbxgjs8mk) — New York, NY
- [Manager, Data Architecture](https://feeny.ai/job/manager-data-architecture-planned-parenthood-federation-of-america-new-york-t2cerww440d8) — New York, NY
- [Director, People, Culture and Equity Communications](https://feeny.ai/job/director-people-culture-and-equity-communications-planned-parenthood-federation-pvgjm8pk8aea) — New York, NY
- [Policy Counsel](https://feeny.ai/job/policy-counsel-planned-parenthood-federation-of-america-new-york-3aq2rh1dh1q9) — New York, NY
- [Staff Attorney](https://feeny.ai/job/staff-attorney-planned-parenthood-federation-of-america-new-york-2a479eqbpaf9) — New York, NY