---
title: 'TA Systems Administrator at XYZ Reality'
canonical: 'https://feeny.ai/job/ta-systems-administrator-xyz-reality-london-5sz9k173pxs8'
type: 'job'
last_seen: '2026-09-16'
---

# TA Systems Administrator at XYZ Reality

- **Company:** [XYZ Reality](https://feeny.ai/companies/xyz-reality)
- **Location:** London, United Kingdom
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-09-14
- **Last confirmed live:** 2026-09-16
- **Apply:** https://jobs.ashbyhq.com/xyz-reality/b296ae14-c00c-493c-82f5-2fc931e9c806

## Job description

Help us build a smarter, more scalable Talent Acquisition function At [XYZ Reality](https://www.xyzreality.com), we’ve created the world’s first engineering-grade Augmented Reality solution for construction. Our technology is used on major projects around the world, helping construction teams build more accurately, efficiently and with fewer mistakes. As we continue to scale, we’re investing in the systems, data and processes behind our growth. We’re looking for a TA / People Systems Administrator to join our Talent Acquisition team and play a key role in building a more efficient, data-driven and scalable recruitment function. Ashby sits at the heart of our recruitment operation, so previous hands-on experience working with Ashby ATS is essential for this role.

## The Role

This is a great opportunity for someone who enjoys working at the intersection of Talent Acquisition, systems, data and operations. You’ll take day-to-day ownership of the administration and optimisation of Ashby, helping us get more from the platform as our hiring needs grow. From workflows and automation to reporting, data integrity and hiring-manager support, you’ll help ensure our ATS gives us the structure, insight and efficiency we need to recruit effectively at scale. You’ll also play an important role in keeping recruitment operations moving, supporting interview coordination, candidate communications, reporting and the processes that sit behind a great candidate and hiring-manager experience. We’re looking for someone who does more than simply maintain a system. You’ll be naturally curious about how things work, spot inconsistencies and inefficiencies, and proactively find ways to make our recruitment processes simpler, smarter and more automated.

## What You’ll Be Doing

Own and optimise Ashby

- Take day-to-day ownership of Ashby administration, including workflows, templates, automation and system configuration
- Maintain high-quality candidate, requisition, interview and recruitment data
- Proactively identify and resolve data integrity and system issues
- Help us continually improve how we use Ashby as our recruitment function scales
- Provide system guidance and support to recruiters and hiring managers
- Identify opportunities to improve or automate recruitment workflows
- Support integrations and wider ATS optimisation projects

Build better recruitment data and reporting

- Maintain recruitment dashboards, reports and key TA metrics
- Help ensure our recruitment data provides an accurate picture of hiring activity and performance
- Identify gaps or inconsistencies in data and work with the TA team to resolve them
- Support improvements to how we capture and report recruitment information
- Help turn recruitment data into useful, reliable insight for the business

Keep recruitment operations running brilliantly

- Coordinate interviews and candidate communications across multiple roles
- Ensure interview feedback, approvals and recruitment activity are accurately captured in Ashby
- Support offer and pre-employment administration
- Help maintain clear and consistent recruitment processes and documentation
- Support the smooth transition of successful candidates into onboarding
- Help deliver a professional, responsive experience for candidates and hiring managers throughout the recruitment process

## What We’re Looking For

First and foremost, you must have previous hands-on experience working with Ashby ATS. We’re particularly interested in people who have gone beyond simply using Ashby as a recruiter or coordinator. You’ll ideally have experience working with workflows, templates, reporting, automation, data integrity and/or system configuration. You’ll also bring:

- Experience within TA Operations, Recruitment Operations, Recruitment Systems or a similar systems-focused environment
- A strong understanding of how an ATS supports the end-to-end recruitment lifecycle
- Experience producing or maintaining recruitment reports, dashboards and metrics
- Strong systems aptitude and confidence working across workflows, data and technology
- The ability to investigate problems, understand root causes and find practical solutions
- Excellent attention to detail and a high bar for data accuracy
- Experience coordinating recruitment activity across multiple concurrent roles
- An understanding of data protection requirements relating to candidate and recruitment data

Experience supporting ATS integrations, system implementations or optimisation projects would be a bonus, as would exposure to wider People/HR systems.

You’ll Thrive In This Role If You Are.... Systems-minded - you enjoy understanding how platforms, processes and data connect. Curious - you don't just follow a process; you want to understand why it works that way and whether it could work better. Proactive - if something doesn't look right, you'll investigate rather than wait for someone else to spot it. Detail-focused - accurate data matters to you, and you take pride in getting the small things right. Improvement-driven - you naturally look for opportunities to simplify, automate and make things more efficient. Collaborative - you'll work closely with Talent Acquisition, People Operations and hiring managers across the business. This isn't a role where you'll simply be keeping an ATS ticking over. You'll join at an exciting point in our growth, with the opportunity to help shape how we use Ashby, how our recruitment data is structured and how our TA and People systems evolve as the business scales. If you know Ashby, love making systems work better and enjoy bringing structure to fast-moving recruitment environments, we'd love to hear from you.

## Why Join Us

- 🏝️ 25 days annual leave + public holidays
- 🩺 Private healthcare with Vitality
- 🎄 Christmas shutdown days on top of leave allowance (2–4 per year usually)
- 🚇 Office located within a 5-minute walk from Angel station
- 🏠 Hybrid working
- 🪙 Biannual salary reviews
- 🥳 Summer & Christmas staff parties
- 🍣 Free lunch bought in and after-work gathering/drinks every Thursday in the office
- 🚀 Make a real-world impact revolutionising the construction industry

If you'd like to see the products and technology we've created so far on our journey, you can view it in action through our [YouTube](https://www.youtube.com/@XYZReality/videos) and [Website](http://www.xyzreality.com/)

## About XYZ Reality

## Company Overview
- **One-liner**: XYZ Reality provides a construction delivery platform that combines engineering-grade augmented reality with real-time project controls to help teams plan, build, and deliver mission-critical projects with reduced risk and rework.
- **Entity Type**: Private (Series A/B stage; total funding of $37M)
- **Headquarters**: London, United Kingdom
- **Founded**: 2017
- **Founders**: David Mitchell (former architect, son of a builder)

## Core Business
- Primary industry/industries: Construction technology (ConTech), Augmented Reality (AR), Project Management Software
- Target customers: B2B — Enterprise; specifically asset owners, general contractors, specialty contractors, and developers in mission-critical sectors (data centers, pharmaceuticals, airports, hydrogen plants)
- Mission or purpose statement: "Build it right, first time" — eliminating rework and transforming how mission-critical projects are planned, built, and delivered.

## Products & Services
For each major offering:
- **XYZ Construction Delivery Platform**: An all-in-one SaaS platform combining real-time project controls, progress tracking, and quality assurance for construction portfolios.
- **Atom AR Headset**: The world’s most accurate engineering-grade augmented reality headset, enabling teams to view and position BIM holograms on-site to 5mm accuracy for real-time validation and clash detection.
- **Project Controls Module**: Software for tracking progress, managing resources, and gaining real-time visibility into onsite activities to mitigate delays.
- **Offsite Prefab Module**: Validation tool for prefabricated components before they leave the warehouse, ensuring accuracy and reducing rework.
- **Quality Control Module**: On-site QA tool that catches errors and clashes early using objective, instant data from the field.

## Market Standing
- **Valuation/Market Cap**: Not publicly available (private company)
- **Key Metric**: Total funding of $37M across 6 rounds; annual revenue estimated at $1.4M (LinkedIn estimate)
- **Notable Investors/Partners**: Not disclosed in public sources, but the company has delivered over $14B in combined project value for clients including global data center developers.
- **Growth Signals**: 120 employees (+7.1% YoY); operates in 19 countries (UK, US, India, Canada, Spain, Ireland, and more); LinkedIn followers grew 17.6% year-over-year to 29,010; reported saving a client 408 days and $135M across seven hyperscale data center projects.

## Competitive Advantages
- **Engineering-Grade AR**: The Atom headset provides 5mm accuracy for BIM holograms, a level of precision unmatched by consumer AR headsets.
- **Real-Time Objective Data**: Replaces subjective progress reports with irrefutable field data, enabling proactive decision-making and de-risking construction lifecycles.
- **Proven ROI**: Documented case studies showing massive cost and time savings (e.g., 408 days saved, $135M+ in rework costs avoided, 10x ROI for a global data center developer).
- **End-to-End Platform**: Combines hardware (AR headset) with software (project controls, quality, prefab) in a single managed service, creating a sticky ecosystem.

## Strategic Focus
- Current priorities and direction for growth: Accelerating delivery of mission-critical projects (especially data centers, pharma, and airports); expanding global footprint (already in 19 countries); deepening portfolio-level intelligence for large developers; continuing to innovate on AR hardware and software integration to eliminate rework and reduce time-to-market for clients.

## Why Work Here
- Culture highlights: Startup culture where "everyone rolls their sleeves up and gets stuck in"; values innovation, drive, and disruption; strong emphasis on team building and wellbeing.
- Remote/hybrid/office policy: Flexible, hybrid, and remote working options available across many positions.
- Notable perks: 5 weeks holiday plus additional Christmas days; health cover; wellbeing programs; regular team events; opportunity to work with cutting-edge AR technology and make a tangible impact on the construction industry.
- Engineering culture: Opportunity to work on revolutionary AR hardware (Atom headset) and a full-stack SaaS platform; solving real-world problems for massive construction projects.

## Sources
1. [xyzreality.com](https://www.xyzreality.com/)
2. [xyzreality.com/about-xyz-reality](https://www.xyzreality.com/about-xyz-reality)
3. [xyzreality.com/join-the-team](https://www.xyzreality.com/join-the-team)
4. [linkedin.com/company/xyz-reality](https://uk.linkedin.com/company/xyz-reality)
5. [builtin.com/company/xyz-reality](https://builtin.com/company/xyz-reality)

## Other roles at XYZ Reality

- [VDC Manager](https://feeny.ai/job/vdc-manager-xyz-reality-united-states-re8c2d3mnvj6) — United States
- [Talent Acquisition Partner - Technology](https://feeny.ai/job/talent-acquisition-partner-technology-xyz-reality-london-why2e1ny6btt) — London, United Kingdom
- [Senior Talent Acquisition Partner – Strategic Sales](https://feeny.ai/job/senior-talent-acquisition-partner-strategic-sales-xyz-reality-austin-btvcrd8zck1g) — Austin, TX
- [ERP Administrator](https://feeny.ai/job/erp-administrator-xyz-reality-reading-k6khy495ypq4) — Reading, United Kingdom
- [Senior Production Engineer](https://feeny.ai/job/senior-production-engineer-xyz-reality-reading-anc0yzk7qcyt) — Reading, United Kingdom
- [Production Assembly & Test Engineer](https://feeny.ai/job/production-assembly-test-engineer-xyz-reality-reading-g07h8v4y3vfp) — Reading, United Kingdom
- [Procurement Manager](https://feeny.ai/job/procurement-manager-xyz-reality-reading-j2w6tf4190pn) — Reading, United Kingdom
- [Logistics & Warehousing Coordinator](https://feeny.ai/job/logistics-warehousing-coordinator-xyz-reality-reading-zg84b46nhtm7) — Reading, United Kingdom
- [Project Planner](https://feeny.ai/job/project-planner-xyz-reality-united-kingdom-ez91y5bv4yr8) — United Kingdom
- [Lead Site Engineer - Carterville, Georgia](https://feeny.ai/job/lead-site-engineer-carterville-georgia-xyz-reality-atlanta-svsjx3p5kn7y) — Atlanta, GA