---
title: 'Talent Operations Coordinator at Harbor'
canonical: 'https://feeny.ai/job/talent-operations-coordinator-harbor-moncton-new-brunswick-b8ybdba70hv5'
type: 'job'
last_seen: '2026-09-25'
---

# Talent Operations Coordinator at Harbor

- **Company:** Harbor
- **Location:** Moncton New Brunswick, Canada
- **Posted:** 2026-09-18
- **Last confirmed live:** 2026-09-25
- **Apply:** https://job-boards.greenhouse.io/harborglobal/jobs/5242528007

## Job description

Harbor is seeking a proactive and detail-oriented Talent Operations Coordinator to join our team on a fixed-term basis to provide maternity leave coverage. This role is ideal for an HR professional who thrives in a fast-paced, high-growth environment and enjoys supporting Talent Operations across multiple regions. As a key member of the Talent team, you will help ensure Talent processes run smoothly and efficiently while delivering a consistent and positive employee experience. You will collaborate closely with Talent, IT, and Finance teams globally, gaining exposure to international processes and supporting Talent operations across North America and other international regions. This hands-on operational role requires exceptional organization, attention to detail, sound judgment, and the ability to manage multiple priorities effectively.

Office Requirement:

This position is based in Moncton, New Brunswick, and requires employees to work at least three (3) days per week in the Moncton office, with the remaining two (2) days worked remotely. Candidates must be able to reliably commute to the Moncton office to support onboarding activities, employee services, workplace operations, and health and safety responsibilities.

Fixed-Term Contract (Maternity Cover):

This position is offered as a fixed-term contract to provide maternity leave coverage for a defined period. The contract will commence and conclude on agreed-upon dates in accordance with business requirements and applicable Canadian employment legislation.

Should the maternity leave period be extended, there may be an opportunity to extend the contract, subject to business needs and mutual agreement. The successful candidate will receive all statutory benefits and protections applicable under local employment legislation.

Responsibilities:

Employee Lifecycle (Onboarding, Offboarding & Employee Changes):

- Support end-to-end onboarding, offboarding, and employee lifecycle activities across multiple regions.
- Coordinate onboarding activities, including: Employment contracts and documentation, Welcome communications, New hire gifts, System setup coordination, Buddy assignments, Orientation sessions, Onboarding feedback surveys
- Serve as a point of contact for new hires before and during onboarding.
- Support hybrid office onboarding in Moncton and Chicago, including: Building access and security badges, Workspace setup, Parking arrangements, Related office logistics
- Ensure employee data is accurately recorded and maintained in HR systems.
- Coordinate background checks and pre-employment screening.
- Manage offboarding activities, including documentation, manager checklists, exit meetings, and system access removal.

Benefits & Leave Administration:

- Support administration of employee benefits programs, including enrollments, changes, renewals, and terminations.
- Respond to employee benefits inquiries and escalate complex issues as required.
- Coordinate leave administration activities, including: Leave tracking, Reporting, Employee communication, Return-to-work processes
- Maintain accurate leave records and ensure compliance with applicable policies and regulations.
- Reconcile monthly U.S. and Canadian benefits invoices to support billing accuracy.
- Participate in regular broker account review calls and coordinate follow-up actions.
- Coordinate Group RRSP enrollment activities and maintain the associated governance framework.

Systems & Data Management:

- Maintain accurate and up-to-date employee records across Talent systems.
- Support HR data audits and reporting activities.
- Monitor data quality and ensure consistency across systems.
- Prepare reports and assist with data analysis as needed.

Employee Support, Operations & Compliance:

- Act as a key point of contact for employee inquiries in Canada.
- Monitor and manage shared Talent inboxes, ensuring timely responses.
- Prepare standard employment-related documentation, including leave and employment change letters.
- Support payroll administration through monthly data validation and reconciliation activities.
- Manage the monthly Spot Awards nomination process through Microsoft Forms.
- Maintain Talent Operations content on the company intranet, including: Total Rewards information, Employee handbooks, Health & Safety materials
- Maintain the Moncton Health & Safety program and related policies in partnership with WorkSafeNB.
- Serve as the Moncton Health & Safety Representative.
- Conduct Health & Safety orientations for new hybrid employees.
- Complete monthly workplace inspections and maintain required workplace postings.
- Respond to health and safety inquiries.
- Support the Talent team with Canadian employment-compliance questions using available resources.
- Triage and route inquiries received through the shared Talent inbox.

Process Improvement & Operational Excellence:

- Follow established Talent Operations processes and checklists to ensure consistency and compliance.
- Support updates to policies, handbooks, and process documentation.
- Identify opportunities to improve operational efficiency and employee experience.
- Provide cross-regional operational support as needed to ensure global team coverage.

Qualifications:

- 1-3 years of experience in an HR, Talent Coordination, or administrative role.
- Experience working in a professional services, corporate, or fast-paced environment.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Proactive, dependable, and accountable with a strong sense of ownership.
- Proficiency with Microsoft Office Suite, including: Outlook, Excel, Word, PowerPoint, and Teams
- Ability to handle confidential and sensitive information with discretion.
- Ability to work in a hybrid environment and attend the Moncton office at least three days per week.

Preferred Qualifications:

- Experience supporting international or multi-region teams.
- Knowledge of Canadian employment practices, benefits administration, and payroll processes.
- Experience using HR systems such as Workday or similar platforms.
- Experience in a high-growth, scaling, or private equity-backed organization.
- Ability to anticipate business needs and proactively identify solutions.
- Strong stakeholder management and interpersonal skills.
- Understanding of broader Talent and HR market trends and best practices.

Ideal Candidate Profile:

The ideal candidate is a highly organized, operationally focused HR professional who enjoys creating efficient processes, ensuring data accuracy, and delivering exceptional employee support. They are comfortable working independently, managing multiple priorities, and collaborating with stakeholders across regions while maintaining professionalism, confidentiality, and a service-oriented mindset. About Us:

Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 900+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.

Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.

## About Harbor

## Company Overview
- **One-liner**: Harbor Global is a globally integrated legal technology and consulting services firm that helps law firms and corporate law departments achieve breakthrough outcomes through strategy, technology, operations, and intelligence.
- **Entity Type**: Private (bootstrapped; no public funding rounds disclosed)
- **Headquarters**: Chicago, Illinois, United States (primary hub; major offices also in Moncton, Manila, London, and Sydney)
- **Founded**: Not publicly available
- **Founders**: Not publicly available

## Core Business
- **Primary industry**: Legal Technology and Consulting Services
- **Target customers**: B2B – leading law firms, corporations, and their in-house legal departments
- **Mission**: To be a globally integrated organization where colleagues, clients, and partners can thrive, with an ambitious commitment to client success.

## Products & Services
- **Legal Technology + Operations**: Advisory, implementation, and operational support for legal technology systems and workflows.
- **Research + Intelligence**: Expert solutions in research, library, and information management to address complex information challenges.
- **Vendor Governance + Sourcing**: Vendor management and sourcing solutions to minimize risks and optimize controls and compliance.
- **Strategy + Transformation**: Combining industry insights with strategy, technology, and business consulting to help clients set and execute their direction.
- **Harbor Labs**: Legal engineering solutions that help enterprises use advanced technology to accelerate the speed of business.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Over 900 industry experts globally (team of ~800–900 employees, as stated on the company website)
- **Notable Investors/Partners**: Not publicly available
- **Growth Signals**: Currently listing 30 open roles on Greenhouse (July 2025/2026); expansion of Data & AI Strategy leadership (Senior Director, Senior Manager); global remote-first hiring across US, Canada, UK, Australia, and Philippines.

## Competitive Advantages
- **Multidisciplinary integration**: Teams are organized into specialist groups aligned with key client functions, enabling seamless collaboration across legal, technology, operations, and intelligence.
- **Remote-first culture**: A significant portion of the 800+ team works from home, supported by offices and co-located workspaces – a model that attracts top talent globally.
- **Deep domain expertise**: A "deep bench" of experts spanning legal technology, sourcing, research, and transformation, allowing tailored solutions for complex legal challenges.

## Strategic Focus
- **Data & AI**: Recent hires for Senior Director and Senior Manager of Data & AI Strategy signal a push to embed AI and data analytics into client solutions.
- **Client relationship expansion**: Emphasis on building lasting connections and fostering community within the legal industry.
- **Global growth**: Continued expansion of remote teams and office hubs in key jurisdictions (US, Canada, UK, Australia, Philippines).

## Why Work Here
- **Flexible work environment**: Remote-first culture with the option to work from home, co-located workspaces, or on-site with clients. Offices available in major hubs.
- **Comprehensive benefits**: Medical, dental, vision, mental health support, life insurance, disability, wellness benefits, retirement savings with employer matching, flexible PTO, parental leave, and statutory holidays.
- **Career development**: Training and development programs, employee assistance, and a clear interview process that may include behavioral, case-study, or technical interviews.
- **Culture**: Values-driven organization focused on client success, inclusive community, resilient connections, and collaboration. Described as a place where employees can "work amongst the stars."

## Sources
1. [harborglobal.com](https://harborglobal.com/)
2. [harborglobal.com/careers/about-harbor](https://harborglobal.com/careers/about-harbor/)
3. [harborglobal.com/careers/for-applicants](https://harborglobal.com/careers/for-applicants/)
4. [job-boards.greenhouse.io/harborglobal](http://job-boards.greenhouse.io/harborglobal)
5. [harborglobal.com/careers](https://harborglobal.com/careers/)

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