--- title: 'Virtual Administrative Assistant - Real Estate at Assist World' canonical: 'https://feeny.ai/job/virtual-administrative-assistant-real-estate-assist-world-philippines-kwqse99ty8z0' type: 'job' last_seen: '2026-09-13' --- # Virtual Administrative Assistant - Real Estate at Assist World - **Company:** Assist World - **Location:** Philippines - **Work type:** remote - **Posted:** 2026-06-08 - **Last confirmed live:** 2026-09-13 - **Apply:** https://jobs.lever.co/assist-world/68626718-91fc-4995-9519-d6596f2967cd ## Job description ## Role Overview We are sourcing a proactive and organised Virtual Administrative Assistant for a growing title agency based in the United States. The business owner is in the early stages of scaling her company and needs reliable support to free up her time from day-to-day admin tasks — allowing her to focus on business development and client relationships. This is a part-time role with clear potential to grow into a full-time position as the business expands. The right candidate will be someone who thrives in a startup environment, is comfortable wearing multiple hats, and takes genuine ownership of the tasks assigned to them. ## Key Responsibilities Email & Inbox Management Monitor, sort, and organise a high-volume Outlook inbox Set up and maintain folder structures and inbox rules Flag priority emails and action items for the business owner's attention Draft or respond to routine correspondence as directed Administrative & Data Entry Perform accurate data entry across business systems Organise and rename digital files uploaded to Google Drive Ensure documents are correctly filed and easy to locate Assist with scanning, uploading, and categorising receipts and financial documents QuickBooks Support Create and send invoices based on provided information Record payments following step-by-step instructions from the business owner Support basic data entry in QuickBooks across two business entities Note: Full bookkeeping responsibilities are not required at this stage — instructions will be provided Scheduling & Calendar (Growth Area) Assist with scheduling meetings and managing appointments as the role evolves Coordinate calendars and send meeting invites as required Support business development activity by helping organise outreach and follow-ups General Operations Support Create simple flyers or documents as requested Assist with ad hoc admin tasks and projects as they arise Proactively identify ways to streamline and improve day-to-day operations ## Role Requirements ## Experience Minimum 3–4 years of experience in a virtual assistant, administrative, or operations support role Proven track record of managing high volumes of administrative tasks independently Experience working remotely with US-based clients or businesses preferred Software & Tools Outlook — proficient in inbox management, folder structures, and calendar use (Required) Google Drive — confident in file organisation and document management (Required) QuickBooks — basic data entry and invoicing experience (Required; full bookkeeping not necessary) Microsoft Office / Google Workspace — general proficiency (Required) Core Skills Highly organised with strong attention to detail Excellent written communication skills in English Comfortable working autonomously with minimal supervision Adaptable and willing to take on new tasks as the business grows Discretion and professionalism when handling sensitive business information ## Nice to Have Experience supporting a business owner in a startup or early-stage company Familiarity with basic bookkeeping concepts and financial record-keeping ## Experience creating simple marketing materials or flyers Background in real estate, title or legal admin (not required) Why Join Assist World? ## 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle ## NO TRACKER. NO PROBLEM ## About Assist World ## Company Overview - **One-liner**: Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote talent across administrative, sales, customer service, and industry-specific roles. - **Entity Type**: Private (Bootstrapped) - **Headquarters**: Las Vegas, Nevada, United States - **Founded**: 2022 - **Founders**: Cohen Chorabik (CEO & Co-Founder) ## Core Business - **Primary industry**: Staffing and Recruiting / Virtual Assistant Services - **Target customers**: B2B — small to medium-sized businesses, real estate firms, legal practices, healthcare providers, e-commerce brands, and growing companies seeking cost-effective, flexible remote support. - **Mission or purpose statement**: To help businesses build and manage high-performing remote teams without the cost of traditional hiring, saving clients up to 50–70% compared to local hiring. ## Products & Services - **Virtual Executive Assistant**: AI-powered administrative support including email and calendar management, scheduling, and research. - **Virtual Administrative Assistant**: General administrative support, data entry, and office management. - **Accounting Virtual Assistant**: Bookkeeping, payroll, tax support, and financial reporting (expertise in QBO, Ramp & Gust). - **Customer Support Representative**: Multi-channel customer service, helpdesk management, and client communication. - **Industry-Specific Assistants**: Specialized roles for Real Estate (lead generation, CRM, marketing), Legal (research, document review, contract management), Healthcare (medical administration), and E-commerce (product listings, SEO, customer service). - **Social Media & Marketing Manager**: Content creation, audience engagement, ad campaign support, and brand growth. ## Market Standing - **Valuation/Market Cap**: Not publicly available - **Key Metric**: Total Funding — Not disclosed (appears bootstrapped) - **Notable Investors/Partners**: No major institutional investors identified; operates as a privately held, self-funded entity. - **Growth Signals**: - Headcount grew **247.1% year-over-year** to 39 employees (as of 2026). - LinkedIn followers grew **122.2% year-over-year** to ~38,196. - Active job postings increased **100% quarter-over-quarter** and **33.3% year-over-year**. - Workforce distributed across 9 countries (South Africa, Philippines, United Kingdom, United States, Kenya, Ecuador, Colombia, Canada, Iran). - Claims a network of **5,000+ pre-vetted professionals** and a client base across multiple industries. ## Competitive Advantages - **Cost efficiency**: Clients save 50–70% compared to local hiring, with flexible part-time or full-time engagements and no long-term lock-in contracts. - **Speed of hiring**: Discovery call to candidate match within 24–48 hours; faster than traditional agencies. - **Quality of talent**: Only the top 0.5% of applicants are accepted; rigorous vetting process with strong English fluency and timezone alignment. - **Full-service support**: Dedicated account manager, management dashboard, and 100% satisfaction guarantee (rematch or refund). - **Global talent pool**: Access to diverse, vetted professionals across time zones, enabling 24/7 coverage. ## Strategic Focus - **Scale and diversify**: Expanding industry-specific verticals (real estate, legal, healthcare, e-commerce) to capture more niche demand. - **Technology integration**: Leveraging AI-powered tools (e.g., for executive research and accounting) to enhance assistant productivity and client value. - **Talent pipeline**: Continuously recruiting top-tier virtual assistants globally, with an emphasis on English fluency, reliability, and U.S. timezone compatibility. - **Client retention**: Investing in account management and flexible staffing to reduce churn and build long-term partnerships. ## Why Work Here - **100% remote work**: All roles are fully remote, offering maximum flexibility for global talent. - **Performance-based compensation**: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles. - **Growth opportunities**: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally. - **Supportive culture**: Emphasis on transparency, communication, and collaboration — "You’re never just a number." - **Flexible scheduling**: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours). - **Ideal for**: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence. ## Sources 1. [assistworld.com](https://assistworld.com/) 2. [jobs.lever.co/assist-world](https://jobs.lever.co/assist-world) 3. [assistworld.com/careers](https://assistworld.com/careers/) 4. [linkedin.com/company/assistworld](https://www.linkedin.com/company/assistworld) 5. [tryremotely.com/company/assist-world](https://tryremotely.com/company/assist-world) ## Other roles at Assist World - [Executive Assistant](https://feeny.ai/job/executive-assistant-assist-world-south-africa-dcyg1h6pht5e) — South Africa - [Marketing & Lead Generation Virtual Assistant](https://feeny.ai/job/marketing-lead-generation-virtual-assistant-assist-world-south-africa-t707qt5bjtwa) — South Africa - [Estimating & Operations Assistant](https://feeny.ai/job/estimating-operations-assistant-assist-world-philippines-3q3gckhz40cd) — Philippines - [Logistics Coordinator – CPG & Manufacturing](https://feeny.ai/job/logistics-coordinator-cpg-manufacturing-assist-world-south-africa-cynq4hww0n17) — South Africa - [Senior Direct Editor & Ad Designer](https://feeny.ai/job/senior-direct-editor-ad-designer-assist-world-colombia-xc2cj7ydxr3w) — Colombia - [Social Media & PR Support](https://feeny.ai/job/social-media-pr-support-assist-world-philippines-51wjsx9bt8q5) — Philippines - [Executive Assistant - Operations Manager Trainee](https://feeny.ai/job/executive-assistant-operations-manager-trainee-assist-world-united-kingdom-jf8nvk75dmxw) — United Kingdom - [Payment Operations Coordinator](https://feeny.ai/job/payment-operations-coordinator-assist-world-south-africa-tvcv6yqjfwwe) — South Africa - [Healthcare Virtual Assistant](https://feeny.ai/job/healthcare-virtual-assistant-assist-world-south-africa-ye6jd5xm3fe6) — South Africa - [Customer Support & Virtual Assistant](https://feeny.ai/job/customer-support-virtual-assistant-assist-world-philippines-0na6z9n55zcd) — Philippines