---
title: 'Virtual Assistant at Careerswift'
canonical: 'https://feeny.ai/job/virtual-assistant-careerswift-united-states-xd1ca2st5gd0'
type: 'job'
last_seen: '2026-09-06'
---

# Virtual Assistant at Careerswift

- **Company:** Careerswift
- **Location:** United States
- **Employment:** full-time
- **Work type:** remote
- **Posted:** 2026-09-04
- **Last confirmed live:** 2026-09-06
- **Apply:** https://jobs.ashbyhq.com/careerswift.ai/c77e3ea6-8e70-46bb-b7bf-8d491e331bd9

## Job description

CareerSwift is a technology company focused on making the job search process simpler, faster, and more effective. Our platform combines AI-powered tools and practical career solutions to help job seekers create stronger applications, improve their professional profiles, and navigate their job search with greater confidence.

We are growing our team and are looking for an organized and proactive Virtual Assistant to support day-to-day administrative and operational activities across the company.

As a Virtual Assistant, you will provide remote administrative support to different members of the CareerSwift team. You will help keep information organized, maintain internal records, coordinate schedules, prepare documents, and handle a variety of recurring operational tasks.

This is a great opportunity for someone who is highly organized, comfortable working online, and interested in gaining experience in a fast-moving technology environment.

Previous experience as a Virtual Assistant is helpful, but it is not required. We are open to candidates at the beginning of their careers who demonstrate strong communication, reliability, and attention to detail.

## RESPONSIBILITIES

- Provide day-to-day administrative support to the CareerSwift team.
- Manage calendars, meetings, reminders, and basic scheduling activities.
- Organize documents, spreadsheets, folders, and internal records.
- Enter, update, and verify information in company systems and databases.
- Prepare simple reports, documents, presentations, and spreadsheets.
- Support data collection and basic research tasks.
- Monitor shared inboxes and help organize incoming requests.
- Assist with updating CRM records, contact lists, and internal trackers.
- Coordinate information between different team members when needed.
- Help prepare materials for internal meetings and follow up on action items.
- Perform basic internet research and summarize findings clearly.
- Support customer, operations, marketing, or recruitment teams with routine administrative tasks.
- Identify missing or incorrect information and communicate issues to the appropriate team member.
- Assist with other operational and administrative projects as the company grows.

## WHAT WE ARE LOOKING FOR

- Strong organizational and time-management skills.
- Good written and verbal communication skills.
- High attention to detail and accuracy.
- Comfortable working independently in a remote environment.
- Basic proficiency with Microsoft Office or Google Workspace.
- Confidence working with spreadsheets, email, online documents, and web-based tools.
- Ability to prioritize multiple tasks and meet deadlines.
- Willingness to learn new systems and processes.

## NICE TO HAVE

- Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Assistant.
- Experience working with CRM or project management tools.
- Familiarity with tools such as Google Workspace, Microsoft Office, Slack, Notion, Trello, Asana, or similar platforms.
- Experience supporting a remote or distributed team.
- Interest in AI, technology, career development, or digital products.

## COMPENSATION

$38,000 - $48,000 per year, depending on experience and qualifications.

Additional benefits and employment details will be discussed during the hiring process.

## WHAT WE OFFER

- Fully remote work environment.
- Opportunity to gain hands-on experience in a growing technology company.
- Exposure to different areas of the business, including operations, customer experience, marketing, and product.
- Practical experience with modern digital and AI-powered tools.
- Supportive and collaborative team environment.
- Opportunities to expand your responsibilities as the company grows.

If you are organized, dependable, comfortable working with digital tools, and looking for an opportunity to build your experience in a remote technology company, we would be happy to hear from you.

Apply today and join CareerSwift as we build smarter tools and experiences for modern job seekers.

Location: Remote

Salary Range: 38,000 - 48,000 USD (gross, annually)

## About Careerswift

## Company Overview
- **One-liner**: Careerswift is an AI-first recruitment automation platform that automates candidate screening, interviewing, and evaluation for growing companies.
- **Entity Type**: Private (Bootstrapped/Early Stage)
- **Headquarters**: Warsaw, Poland
- **Founded**: 2025
- **Founders**: Alex Nosik (CEO), Rodion Lozovoi (CTO), Dmytro Ivanchuck (CMO)

## Core Business
- **Primary industry**: HR Technology / Recruiting Software / Artificial Intelligence
- **Target customers**: B2B — growing companies looking to scale hiring without increasing HR headcount
- **Mission/purpose**: Eliminate manual resume review and outdated keyword-based filtering by using context-aware AI agents to structure and enrich every applicant, creating a continuously improving talent pool.

## Products & Services
- **Careerswift Platform (AI Recruitment Automation)**: An AI-first platform that automates candidate screening, interviewing, and evaluation. Uses context-aware AI agents to replace manual resume review and keyword filtering. Every applicant is structured and enriched by AI, building a continuously improving talent pool.
- **AI Resume Builder & Job Search Tools (Consumer Side)**: A complementary suite for job seekers including AI resume optimization (ATS-friendly templates, LinkedIn-to-resume conversion), smart job application tracking, AI cover letter generation, AI-powered interview practice, and a Chrome extension for 1-click job applications.

## Market Standing
- **Valuation**: Not publicly available (early-stage private company)
- **Key Metric**: Total funding not disclosed (appears bootstrapped or pre-seed); monthly web traffic of ~26,300 visits with +872.6% monthly growth
- **Notable Investors/Partners**: Not publicly disclosed
- **Growth Signals**: Headcount grew +300% YoY (from ~2 to 6 employees); monthly website traffic growing nearly 9x month-over-month; global rank #999,287 with 64% of traffic from the United States; active job postings for engineering roles indicate scaling phase

## Competitive Advantages
- **Dual-sided platform**: Serves both employers (recruitment automation) and job seekers (resume/job search tools), creating potential network effects
- **AI-first architecture**: Uses context-aware AI agents rather than keyword filtering, which is a more sophisticated approach than traditional ATS systems
- **Rapid early traction**: Extremely high traffic growth (+872.6% monthly) suggests strong product-market fit in early stages
- **Lean, experienced team**: Small team (6 people) with C-level executives across CEO, CTO, and CMO — all hands-on

## Strategic Focus
- **Scaling the engineering team**: Currently hiring for Senior Full-Stack Engineer, Senior Data Engineer, Mid/Senior Platform Engineer, and Frontend Developer — indicating a push to build out core product and data infrastructure
- **Product expansion**: Continuously adding new features (job tracking, interview practice, auto-apply) with a "coming soon" pipeline
- **Geographic expansion**: Presence in Poland, Ukraine, Spain, UK, and US (San Francisco office) — building a distributed team
- **Enterprise readiness**: Building multi-tenant data infrastructure, RBAC/RLS security, and embedded BI for enterprise-scale analytics

## Why Work Here
- **Remote-first culture**: Roles listed as "Remote" or "Hybrid" with flexibility; San Francisco office available but not required
- **Early-stage impact**: Join a company founded in 2025 with only 6 employees — opportunity to shape product, culture, and technical direction from near the ground floor
- **Modern tech stack**: React, TypeScript, Python (FastAPI/Django/Flask), Node.js (Next.js/Nest.js), PostgreSQL, AWS, OpenAI, Hugging Face, dbt, Vercel — cutting-edge AI and cloud-native tools
- **AI-first engineering**: Work on context-aware AI agents, real-time data ingestion, OLAP optimizations, and LLM-powered features
- **Growth trajectory**: Company is in hypergrowth phase (traffic up 872% monthly, headcount up 300% YoY) — strong potential for career acceleration
- **Lean team culture**: With only 6 people, engineers will have broad ownership and direct impact on product decisions

## Sources
1. [careerswift.ai](https://careerswift.ai/)
2. [LinkedIn - Careerswift](https://www.linkedin.com/company/careerswift-ai)
3. [Built In - CareerSwift Teams](https://builtin.com/company/careerswift/teams)
4. [Ashby Careers Page](https://jobs.ashbyhq.com/careerswift.ai/8f38501e-ad8d-4550-8a2d-a904ee6f8163)
5. [We Work Remotely - Careerswift](https://weworkremotely.com/company/careerswift)

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