--- title: 'Virtual Executive Assistant at Assist World' canonical: 'https://feeny.ai/job/virtual-executive-assistant-assist-world-philippines-464wnq8fskev' type: 'job' last_seen: '2026-10-18' --- # Virtual Executive Assistant at Assist World - **Company:** Assist World - **Location:** Philippines - **Work type:** remote - **Posted:** 2026-10-14 - **Last confirmed live:** 2026-10-18 - **Apply:** https://jobs.lever.co/assist-world/c60d4c16-7334-4abf-9bbc-e5e1114bb864 ## Job description Company Overview The founder of a wealth management firm with about 30 employees has a strong management team running day-to-day operations. The founder now operates at the board level, while also building a software startup and running a podcast. They speak at multiple conferences across the US and abroad, taking around 50 flights a year. ## Role Overview The founder needs an experienced Executive Assistant to take ownership of the travel, conference, calendar, and inbox load. With several trips every month and a constant stream of conference deadlines (hotel bookings, registrations, speaker bios, slide deck submissions), they need someone who keeps everything organized in one place, stays one step ahead, and can answer "what's the deadline for this again?" in minutes over Slack or WhatsApp. The right person brings answers, not problems. ## Key Responsibilities - Book and manage all travel end to end: flights, hotels, ground transport, and changes or cancellations when plans shift. - Handle airline changes directly when needed, including working with priority airline loyalty lines on the founder's behalf. - Track every conference commitment and its deadlines: registrations, hotel blocks, speaker bio updates, and slide deck submissions. - Maintain a shared travel and events tracker so dates, cities, confirmations, and deadlines are always easy to find. - Prepare the founder before each trip with a clear brief: where they are going, what they are doing, and what is booked. - Manage the founder's calendar across businesses and keep it accurate and up to date. - Manage the founder's email inbox: triage, organize, flag what needs attention, and handle routine items. - Send gifts to clients, partners, and contacts on the founder's behalf. - Support CRM upkeep for the software startup. - Use AI tools daily to work faster and keep shared documents organized. - Work behind the scenes. There is no client-facing or phone work apart from occasional airline calls. ## Skills & Tools - 3–4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler. - Strong travel management experience, including complex multi-city and international itineraries. - Daily, confident use of AI tools: Claude, ChatGPT/OpenAI, and coding assistants (a plus). - Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets). - Slack and WhatsApp for day-to-day communication. - Secure, shared credential management tools (e.g., 1Password). - CRM experience; modern relationship management platforms are a plus, but any CRM background will transfer. - Highly organized, detail-oriented, and proactive. Solves problems and comes back with options, not questions. - Excellent written English and fast, reliable communication. Why Join Assist World? ## 100% REMOTE $50 birthday bonus $200 testimonial bonus ## NO TRACKER. NO PROBLEM ## About Assist World ## Company Overview - **One-liner**: Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote talent across administrative, sales, customer service, and industry-specific roles. - **Entity Type**: Private (Bootstrapped) - **Headquarters**: Las Vegas, Nevada, United States - **Founded**: 2022 - **Founders**: Cohen Chorabik (CEO & Co-Founder) ## Core Business - **Primary industry**: Staffing and Recruiting / Virtual Assistant Services - **Target customers**: B2B — small to medium-sized businesses, real estate firms, legal practices, healthcare providers, e-commerce brands, and growing companies seeking cost-effective, flexible remote support. - **Mission or purpose statement**: To help businesses build and manage high-performing remote teams without the cost of traditional hiring, saving clients up to 50–70% compared to local hiring. ## Products & Services - **Virtual Executive Assistant**: AI-powered administrative support including email and calendar management, scheduling, and research. - **Virtual Administrative Assistant**: General administrative support, data entry, and office management. - **Accounting Virtual Assistant**: Bookkeeping, payroll, tax support, and financial reporting (expertise in QBO, Ramp & Gust). - **Customer Support Representative**: Multi-channel customer service, helpdesk management, and client communication. - **Industry-Specific Assistants**: Specialized roles for Real Estate (lead generation, CRM, marketing), Legal (research, document review, contract management), Healthcare (medical administration), and E-commerce (product listings, SEO, customer service). - **Social Media & Marketing Manager**: Content creation, audience engagement, ad campaign support, and brand growth. ## Market Standing - **Valuation/Market Cap**: Not publicly available - **Key Metric**: Total Funding — Not disclosed (appears bootstrapped) - **Notable Investors/Partners**: No major institutional investors identified; operates as a privately held, self-funded entity. - **Growth Signals**: - Headcount grew **247.1% year-over-year** to 39 employees (as of 2026). - LinkedIn followers grew **122.2% year-over-year** to ~38,196. - Active job postings increased **100% quarter-over-quarter** and **33.3% year-over-year**. - Workforce distributed across 9 countries (South Africa, Philippines, United Kingdom, United States, Kenya, Ecuador, Colombia, Canada, Iran). - Claims a network of **5,000+ pre-vetted professionals** and a client base across multiple industries. ## Competitive Advantages - **Cost efficiency**: Clients save 50–70% compared to local hiring, with flexible part-time or full-time engagements and no long-term lock-in contracts. - **Speed of hiring**: Discovery call to candidate match within 24–48 hours; faster than traditional agencies. - **Quality of talent**: Only the top 0.5% of applicants are accepted; rigorous vetting process with strong English fluency and timezone alignment. - **Full-service support**: Dedicated account manager, management dashboard, and 100% satisfaction guarantee (rematch or refund). - **Global talent pool**: Access to diverse, vetted professionals across time zones, enabling 24/7 coverage. ## Strategic Focus - **Scale and diversify**: Expanding industry-specific verticals (real estate, legal, healthcare, e-commerce) to capture more niche demand. - **Technology integration**: Leveraging AI-powered tools (e.g., for executive research and accounting) to enhance assistant productivity and client value. - **Talent pipeline**: Continuously recruiting top-tier virtual assistants globally, with an emphasis on English fluency, reliability, and U.S. timezone compatibility. - **Client retention**: Investing in account management and flexible staffing to reduce churn and build long-term partnerships. ## Why Work Here - **100% remote work**: All roles are fully remote, offering maximum flexibility for global talent. - **Performance-based compensation**: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles. - **Growth opportunities**: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally. - **Supportive culture**: Emphasis on transparency, communication, and collaboration — "You’re never just a number." - **Flexible scheduling**: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours). - **Ideal for**: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence. ## Sources 1. [assistworld.com](https://assistworld.com/) 2. [jobs.lever.co/assist-world](https://jobs.lever.co/assist-world) 3. [assistworld.com/careers](https://assistworld.com/careers/) 4. [linkedin.com/company/assistworld](https://www.linkedin.com/company/assistworld) 5. 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