---
title: 'VML & Ogilvy | Executive Assistant, Japan at WPP'
canonical: 'https://feeny.ai/job/vml-ogilvy-executive-assistant-japan-wpp-tokyo-07c7h0mdcxcv'
type: 'job'
last_seen: '2026-10-17'
---

# VML & Ogilvy | Executive Assistant, Japan at WPP

- **Company:** WPP
- **Location:** Tokyo, Japan
- **Posted:** 2026-10-16
- **Last confirmed live:** 2026-10-17
- **Apply:** https://job-boards.greenhouse.io/wpp/jobs/8890386002

## Job description

WPP is the trusted growth partner for the world’s leading brands.

We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.

We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

For more information, visit [WPP.com.](https://eur02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwpp.com%2F&data=05%7C02%7CErica.Durr%40wpp.com%7C9bf4566a65bc46a48ac008de749116ea%7C150b5e663d884dee83f6ed149b727a00%7C0%7C0%7C639076363668176216%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Q9juosud56XGLThSFZ1NpPZd6FXpJPxV74OeRZWoh%2B4%3D&reserved=0)

Position Title

Executive Assistant, WPP Creative Japan

Location

Tokyo, Japan

Reporting To

WPP Creative, Japan CEO

## About WPP Creative Japan

WPP Creative Japan is part of the global WPP network, bringing together world-class creative, strategy, content, production, and integrated marketing capabilities to deliver transformative solutions for leading clients in Japan and globally.

As our business continues to evolve toward a more integrated, fast-paced, and collaborative operating model, we are seeking a highly capable Executive Assistant who can support senior leadership while proactively helping the organization operate smoothly across functions and teams.

## Role Overview

The Executive Assistant will provide high-level administrative and operational support to senior leadership within WPP Creative Japan. Initially, the role will support the WPP Creative Lead, Senior Finance Director, and Managing Director; however, the scope and leadership coverage may evolve depending on business priorities and organizational structure.

This role goes beyond traditional executive support. We are looking for someone with a strong “can-do” attitude who is comfortable operating in a dynamic international environment and willing to step in wherever support is needed. The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling a broad range of responsibilities across scheduling, communication, coordination, events, internal operations, and stakeholder management.

The successful candidate will play an important role in ensuring leadership effectiveness and helping the broader organization run efficiently.

## Key Responsibilities

Executive Support

- Manage complex calendars, meeting coordination, and scheduling across multiple senior stakeholders and time zones
- Coordinate internal and external meetings, including leadership meetings and client meetings
- Arrange domestic and international business travel, accommodations, and itineraries
- Support expense processing, invoice coordination, and administrative documentation
- Prepare meeting materials, agendas, minutes, and follow-up actions as required
- Help prioritize and manage incoming requests and communications for senior leaders

Leadership & Organizational Support

- Support preparation and coordination of Townhall meetings, Exco meetings, leadership offsites, and internal communications
- Coordinate cross-functional activities across departments and agencies within WPP
- Assist with presentation preparation, document formatting, and reporting materials
- Provide operational and logistical support for internal initiatives and business projects
- Welcome and coordinate client visits and executive hospitality arrangements
- Proactively identify and support operational gaps or tasks that may not clearly sit within a single function

Communication & Stakeholder Management

- Communicate professionally and effectively with both Japanese and international stakeholders
- Maintain a high level of confidentiality, discretion, and professionalism at all times
- Build strong working relationships across multiple teams and seniority levels

## Qualifications & Experience

- 5+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role within an international company or fast-paced environment
- Experience supporting multiple senior executives simultaneously preferred
- Strong organizational and multitasking abilities with excellent attention to detail
- Ability to manage competing priorities and work independently with minimal supervision
- Strong interpersonal and communication skills
- Comfortable working in a matrixed and evolving organization
- High level of ownership, flexibility, and problem-solving mindset
- Proficiency in Microsoft Office, Google Workspace, and common collaboration tools

Language Requirements

- Native-level Japanese proficiency
- Business-level English proficiency required (comfortable communicating with global stakeholders in both written and spoken English)

## Preferred Attributes

- Positive, proactive, and collaborative mindset
- Strong sense of discretion and professionalism
- Ability to remain calm under pressure and adapt to changing priorities
- Service-oriented attitude with willingness to support beyond formal job scope when needed
- Experience in advertising, media, creative, consulting, or other fast-paced professional services environments is a plus

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please read our Privacy Notice (https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.

## About WPP

## Company Overview
- **One-liner**: WPP is the world’s largest advertising and marketing services group, helping leading brands navigate change and deliver growth through media, creative, production, and enterprise solutions.
- **Entity Type**: Public (LSE: WPP, NYSE: WPP)
- **Headquarters**: London, United Kingdom
- **Founded**: 1971 (by Sir Martin Sorrell)
- **Founders**: Sir Martin Sorrell

## Core Business
- **Primary industry**: Advertising, Marketing, Media, Public Relations, Digital Services
- **Target customers**: B2B and B2C enterprise clients – global brands, retailers, and government organisations
- **Mission or purpose statement**: “Trusted growth partner for the world’s leading brands” – aligning success with clients, people, and partners to deliver transformation and growth.

## Products & Services
- **WPP Media**: Media planning, buying, and data-driven audience targeting across all channels.
- **WPP Creative**: Brand building, advertising, content creation, and storytelling with AI-enabled personalisation.
- **WPP Production**: Next-generation production services using generative AI to accelerate timelines and reduce costs.
- **WPP Enterprise Solutions**: Transformative enterprise technology, customer experience, and commerce solutions.
- **WPP Open**: Pioneering agentic marketing platform that unifies data, AI agents, and human talent in a single secure workspace for end-to-end marketing planning and execution.

## Market Standing
- **Valuation/Market Cap**: ~£10 billion (approx. $12.5 billion) as of mid-2025 (market data from LSE)
- **Key Metric**: Annual revenue of £14.8 billion (2024 full year)
- **Notable Investors/Partners**: Institutional investors; technology partners include Adobe, Google, Microsoft, and leading AI innovators.
- **Growth Signals**:
  - Launch of WPP Open, an AI-powered agentic platform that securely connects client data for real-time optimisation.
  - Continued investment in generative AI for production and creative personalisation.
  - Global headcount of approximately 100,000 employees, with offices in over 100 countries.

## Competitive Advantages
- **Scale & Integration**: Only company that combines media, creative, production, and enterprise solutions under one roof, offering seamless end-to-end services.
- **WPP Open Platform**: Proprietary AI platform that differentiates by enabling privacy-safe, real-time marketing optimisation across all client touchpoints.
- **Deep Tech Partnerships**: Exclusive integrations with Google, Microsoft, Adobe, and AI startups, giving clients access to best‑in‑class innovation.
- **Talent & Culture**: Attracts top creative, data, and technology professionals; strong emphasis on internal mobility and cross‑discipline careers.

## Strategic Focus
- **AI‑First Transformation**: Embedding AI across all operations via WPP Open to automate routine tasks and elevate creative work.
- **Sustainability & Trust**: Embedding sustainability into client solutions and committing to transparency in data use and measurement.
- **Simplification**: Becoming simpler to work with – breaking down silos between operating units to deliver integrated outcomes.

## Why Work Here
- **Global Opportunities**: Work with iconic brands (e.g., Ford, Unilever, Google, Nestlé) across 100+ countries; careers span media, creative, tech, data, and production.
- **AI as a Teammate**: WPP positions AI as a force multiplier, not a replacement – giving employees the chance to focus on high‑value, creative work.
- **Culture of Belonging**: Emphasises openness, trust, and diversity; “Belonging isn’t a programme” – building a culture where people feel free to be themselves.
- **Growth & Mobility**: Designed for career mobility – move across disciplines, brands, and borders; continuous learning supported.
- **Work Environment**: Hybrid/remote arrangements vary by role and location; global campuses in London, New York, and other major cities designed to spark collaboration.
- **Perks & Benefits**: Competitive compensation, learning & development programmes, and a commitment to inclusive hiring (including use of AI tools to reduce bias in recruitment).

## Sources
1. [wpp.com - Company Overview](https://www.wpp.com/en/about)
2. [wpp.com - Careers](https://www.wpp.com/en/careers)
3. [wpp.com - Search & Apply](https://www.wpp.com/careers/search-and-apply)
4. [Greenhouse - Jobs at WPP](http://job-boards.greenhouse.io/wpp)

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