--- title: 'Working Student – People & Office Operations (60%) at Omnilex' canonical: 'https://feeny.ai/job/working-student-people-office-operations-60-omnilex-zurich-a40e3x1j6va6' type: 'job' last_seen: '2026-09-13' --- # Working Student – People & Office Operations (60%) at Omnilex - **Company:** Omnilex - **Location:** Zurich, Switzerland - **Employment:** part-time - **Work type:** onsite - **Posted:** 2026-09-07 - **Last confirmed live:** 2026-09-13 - **Apply:** https://jobs.ashbyhq.com/omnilex/855f5cdb-af56-4c70-9c21-4dddaf18e106 ## Job description ## About us Omnilex started by building the AI workspace lawyers actually want to use, including the world's first AI-powered legal commentary, a living layer of legal understanding that redefines how lawyers work. In just one year, that product became the daily tool of thousands of legal professionals across Switzerland, Germany, and Liechtenstein, and a leading legal AI workspace in those markets. Now we are using that foundation to build something even bigger: the AI-native law firm. Every case our lawyers solve becomes a productized, AI-native service. Legal capability that scales, compounds, and can be deployed on demand for the next client. With a 4.5M raise, we're scaling internationally. You'll be joining a young, passionate, and dynamic team of 17. ## The role You are the person who keeps the office running, the hiring pipeline moving, and the team feeling like a team. You will work side by side with our Chief of Staff, our recruiter, and the founders, with real ownership from week one. Close enough to see how decisions actually get made at a company at this stage, and to be part of making them. And you will learn HR and Talent at the point where it is being rebuilt. AI is not a side topic here; it is what we build. You will use it daily in how we source, hire, and onboard, and you will learn what people operations looks like when it is designed around AI from the start. Nobody expects you to walk in knowing it all – just bring curiosity and enthusiasm for figuring things out along the way. ## What you will do Recruiting - Research and identify candidates for our open roles - Run outreach end-to-end, from first message to booked interview - Keep our pipelines in Ashby accurate and current - Build reporting on our pipelines and help automate the parts of hiring that should not be manual People and culture - Run onboarding for new joiners so their first week is a good one - Organise team events, dinners and offsite logistics - Look after birthdays, work anniversaries and the small things that add up Office management - Keep the Zurich office running day-to-day: supplies, deliveries, post, meeting rooms - Be the point of contact for building management and our office suppliers This list will not stay static. As you grow into the role, you will take on more across operations. ## Who you are - You are in the office at least 3 days a week, Mondays included. We are flexible on which hours, as long as they are consistent - You are not afraid to reach out to people you don't know. Writing to a stranger is interesting to you, not intimidating - You gain energy from conversations. Talking to candidates and colleagues is the part of the job you would look forward to - You are structured and organised. What you own does not fall through the cracks - You are proactive. You notice what needs doing and do it without being asked - You want to build a career in HR or Talent and are looking for the place to start - Fluency in German and English. Swiss work permit or EU/EFTA citizenship Bonus: - First experience in recruiting, HR, office management or events - Familiarity with an ATS (Ashby, Greenhouse, Personio) or Notion - You have built something with AI, not just used it. An automation, an agent, a workflow — tell us what it does ## Why join Omnilex - You will own real scope from day one. This is not shadowing and not admin - You will learn recruiting hands-on, reporting directly to the Chief of Staff - You will see how a company scales from the inside, in a team that is growing fast internationally - Flexible hours around your studies or other commitments, with a clear path to more responsibility ## About Omnilex ## Company Overview - **One-liner**: Omnilex provides an AI-powered workspace that helps legal professionals research laws, court decisions, and literature, draft documents, and analyze cases with transparent citations. - **Entity Type**: Private (Seed/Series A — raised $4.5M in November 2025) - **Headquarters**: Zurich, Switzerland - **Founded**: Not publicly available (team and product suggest inception around 2023–2024) - **Founders**: Etienne Salimbeni (CEO & Co-founder), Marco Henri (CTO & Co-founder); also lists Ari Jordan as Technical Co-Founder on LinkedIn ## Core Business - **Primary Industry**: Legal Technology (LegalTech) / AI for Legal - **Target Customers**: B2B — law firms, corporate legal departments, in-house legal teams, enterprise legal organizations - **Mission**: To reduce the time and complexity of legal research so that legal professionals can focus on strategic, high-value work. ## Products & Services - **Omnilex Legal Research**: AI-powered Q&A that returns well-founded answers based on statutes, case law, and legal commentaries, with verifiable citations. - **Omnilex Grid**: Granular search across curated sources (court rulings, commentaries, internal documents) for precise filtering. - **Omnilex Playbooks**: Automated workflow templates for common legal tasks. - **Omnilex Word Add-In**: Microsoft Word integration for drafting documents while accessing legal research. - **Omnilex Cases**: Upload case documents for AI analysis and consideration within research results. - **Legal Translations**: Accurate, format‑preserving translations for multilingual legal work. - All offerings are SaaS‑based; enterprise plans include custom integrations and APIs. ## Market Standing - **Valuation**: Not disclosed - **Key Metric**: Total Funding — $4.5M (raised in November 2025) - **Notable Investors/Partners**: Lead investor not publicly named; development partner of the Swiss Federal Chancellery; member of the ETH AI Center - **Growth Signals**: 140% year‑over‑year employee growth (from ~4 to ~11–20 employees); over 6,000 lawyers rely on Omnilex; expansion into Liechtenstein (announced January 2026); multiple open engineering and go‑to‑market roles ## Competitive Advantages - Deep focus on Swiss and German legal sources — a niche that general‑purpose AI tools do not cover well. - Transparent, verifiable citations that meet the standards of legal professionals. - Developed with and validated by the Swiss Federal Chancellery. - Founders and team from ETH Zurich and EPFL — top technical universities. - Highest data protection: all data stored and processed on certified Microsoft Azure Cloud, compliant with Swiss privacy and professional secrecy laws. ## Strategic Focus - Geographic expansion into German‑speaking Europe (Liechtenstein, Germany, Austria). - Deepening academic and research partnerships (e.g., ETH AI Center). - Building enterprise‑grade features (SSO, custom integrations, priority support) for large legal teams. - Enhancing the product with more automation (Playbooks) and multilingual capabilities. ## Why Work Here - **Work Model**: Hybrid — office presence in Zurich (HQ) and Berlin; several roles explicitly list “Hybrid” (Zürich). - **Team & Culture**: Small, fast‑growing team (~11–20) where each hire has outsized impact; strong engineering culture (AI Engineers, Forward Deployed AI Engineers, Legal Engineers). - **Growth Trajectory**: Recent $4.5M funding, 140% headcount growth, and expanding client base provide career velocity. - **Notable Perks**: Not publicly detailed, but typical for a well‑funded Swiss startup; roles include training and priority support for enterprise clients. - **Recognition**: Part of ETH AI Center; trusted by leading Swiss law firms. ## Sources 1. [omnilex.ai](https://omnilex.ai/en/) 2. [omnilex.ai/en/ueber-uns](https://omnilex.ai/en/ueber-uns) 3. [builtin.com](https://builtin.com/company/omnilex) 4. [linkedin.com](https://www.linkedin.com/company/omnilex-ai/) 5. [omnilex.ai/en/product](https://omnilex.ai/en/product) ## Other roles at Omnilex - [Founding Partner, Lawyer](https://feeny.ai/job/founding-partner-lawyer-omnilex-new-york-etj2cb54jfb6) — New York, NY - [Unsolicited application](https://feeny.ai/job/unsolicited-application-omnilex-zurich-fbw2j8vabmw8) — Zurich, Switzerland - [Lawyer](https://feeny.ai/job/lawyer-omnilex-zurich-rqrg0vsgh94r) — Zurich, Switzerland - [Legal Engineer – German-speaking](https://feeny.ai/job/legal-engineer-german-speaking-omnilex-zurich-fq50y9vf2mwv) — Zurich, Switzerland - [Legal Engineer – French-speaking](https://feeny.ai/job/legal-engineer-french-speaking-omnilex-zurich-b9m1ndzz3ms1) — Zurich, Switzerland - [Founding Partner, Lawyer](https://feeny.ai/job/founding-partner-lawyer-omnilex-san-francisco-88c2r74978xp) — San Francisco, CA