--- title: 'Workplace Experience Executive Assistant at Restaurant365' canonical: 'https://feeny.ai/job/workplace-experience-executive-assistant-restaurant365-austin-ny1kjjm61k2w' type: 'job' last_seen: '2026-11-09' --- # Workplace Experience Executive Assistant at Restaurant365 - **Company:** Restaurant365 - **Location:** Austin, TX - **Compensation:** $58k–$75k - **Employment:** full-time - **Work type:** hybrid - **Posted:** 2026-10-28 - **Last confirmed live:** 2026-11-09 - **Apply:** https://jobs.lever.co/restaurant365/cbd677a0-49ab-4b4a-bed9-91de41eccc04 ## Job description Restaurant365 is transforming how restaurants run their businesses. Today, we help more than 50,000 restaurant locations manage their finances, operations, and people. As AI changes what's possible, we're reimagining how restaurant back offices operate—automating routine work, helping teams make better decisions, and giving restaurant leaders more time to focus on growing their businesses. We're transforming how we work, too. AI is changing how we build products, solve problems, and deliver results for our customers. We're embracing new ways of working, moving faster, and creating opportunities for our people to make a greater impact. At Restaurant365, our culture is built on ownership, collaboration, and continuous improvement. We believe in challenging ourselves, learning every day, and working together to achieve great results. We're looking for people who are curious, take initiative, and want to grow while helping shape the future of an industry. As the Workplace Experience Executive Assistant at Restaurant365, you will provide high-level administrative and executive support while helping ensure the smooth day-to-day operation of the office. This role combines proactive executive support, calendar and meeting coordination, travel planning, communication management, and confidential administrative work with hands-on workplace operations, vendor coordination, reception, mail, events, and employee experience. You will use company-approved AI tools, where appropriate, to support planning, drafting, information organization, and administrative efficiency, applying sound judgment to protect confidential information and verify the accuracy and suitability of AI-assisted work.  The ideal candidate is highly organized, detail-oriented, approachable, and able to anticipate needs, manage changing priorities, and create a welcoming, fully functional workplace in a fast-paced environment. ## Responsibilities - Executive & Calendar Support: Manage and maintain executive calendars, schedule meetings and appointments, coordinate travel, identify conflicts, and proactively help optimize leaders’ time and priorities. - Communication Management: Support executive communications with internal and external stakeholders, help screen and prioritize correspondence, respond on behalf of leaders when appropriate, and escalate questions promptly. - Meeting Coordination: Prepare agendas, presentations, reports, and other meeting materials; attend meetings as needed, capture notes and action items, and follow up to support timely completion. - Travel Arrangements: Coordinate flights, accommodations, ground transportation, and detailed itineraries for executives; maintain visibility into upcoming travel and ensure key details are organized in advance. - Office Operations: Maintain office supplies and equipment, coordinate vendor relationships, and ensure the workspace remains organized, welcoming, safe, and fully functional. - Reception, Mail & Deliveries: Greet and assist visitors, support incoming calls as needed, and manage incoming and outgoing mail, packages, and deliveries. - Event & Employee Experience Coordination: Plan and coordinate team events, meetings, company activities, conferences, summits, and off-sites, including logistics, catering, venue coordination, vendor evaluation, and budget support. - Document & Record Management: Maintain organized digital and physical files and office documentation, including invoices, expense reports, records, and employee contact information, with appropriate confidentiality. - Expense & Budget Support: Process expense reports, reconcile credit card statements as assigned, maintain expense records, and support responsible budget management and spend optimization. - Research, Projects & General Support: Conduct research and gather information as requested; assist executives, leadership, and team members with special projects, presentations, initiatives, and ad-hoc administrative or workplace needs. - Confidentiality: Handle sensitive and confidential company, executive, and employee information with discretion and professionalism. - Find opportunities to automate and improve how work gets done across your role with approved AI and other tools, choosing the right tool for each task, refining your prompts, and reviewing outputs for quality and time saved. - Other Duties: Travel up to 10% as needed and perform other duties as assigned. ## Qualifications - Proven experience as an executive assistant, office coordinator, administrator, or in a similar support role; startup or technology experience is preferred. - Highly dependable, with strong professional integrity, judgment, discretion, and confidentiality. - Excellent organizational, time-management, and multitasking skills, with the ability to prioritize and meet deadlines in a fast-paced environment. - Strong written and verbal communication and presentation skills, with the ability to interact effectively with employees, executives, vendors, visitors, and external stakeholders. - Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and familiarity with office management tools or software. - Ability to work independently with minimal supervision while collaborating effectively as part of a team. - Positive, proactive, approachable mindset with flexibility and adaptability as priorities change. - High attention to detail and accuracy in all work. - AI fluency: comfortable using AI-enabled tools to improve administrative efficiency, research, communication, organization, and workplace processes, with appropriate judgment and confidentiality. - Curiosity and eagerness to use AI in your daily work, backed by hands-on experience, a good sense of what generative AI can and can't do, and the judgment to verify its outputs. ## PREFERRED QUALIFICATIONS - Bachelor's degree or equivalent experience preferred. - Experience supporting senior executives and coordinating workplace operations, events, vendors, or employee experience programs preferred. R365 Team Member Benefits & Compensation - This position has a salary range of $58,000  - $75,000. - The above range represents the expected salary range for this position. The actual salary may vary based upon several factors, including, but not limited to, relevant skills/experience, time in the role, business line, and geographic location. Restaurant365 focuses on equitable pay for our team and aims for transparency with our pay practices. - Comprehensive medical benefits, 100% paid for employee - 401k + matching - Equity Option Grant - Unlimited PTO + Company holidays - Wellness initiatives This role is hybrid, balancing flexibility with the value of in-person collaboration. Employees are expected to work onsite Monday through Thursday, with Fridays remote. Internal Employees - R365 is committed to growing talent from within.  If you see a role that excites you and you meet the qualifications, we encourage you to apply -regardless of your current location or work arrangement.  Reach out to your People Business Partner if you have questions. DYN365, Inc d/b/a Restaurant365 is an equal opportunity employer. ## About Restaurant365 ## Company Overview - **One-liner**: Restaurant365 provides an all-in-one, cloud-based Restaurant Enterprise Management (REM) platform that unifies accounting, inventory, payroll, and workforce management to help restaurants increase sales, control costs, and optimize labor. - **Entity Type**: Private (Venture-backed, $437.5M total funding) - **Headquarters**: Irvine, California, United States - **Founded**: 2011 (first market release in 2012) - **Founders**: Tony Smith, Morgan Harris, John Moody ## Core Business - **Primary industry/industries**: Restaurant Technology (SaaS), Hospitality Management, Restaurant Enterprise Management (REM) - **Target customers**: B2B – Quick-service, fast-casual, full-service, and multi-location restaurant groups (SMB to Enterprise) - **Mission or purpose**: To empower restaurants by eliminating complex, generic ERP systems and providing a purpose-built platform that drives optimal productivity and profitability. ## Products & Services - **R365 Accounting**: Automates back-office financial operations – general ledger, accounts payable, bank reconciliation, and financial reporting – with seamless POS integration. - **R365 Inventory**: Tracks food and beverage costs across locations, from receiving to consumption, with real-time variance analysis. - **R365 Payroll**: Automates payroll, tip allocation, and tax compliance by pulling hours and tips directly from workforce data. - **R365 Workforce**: Employee scheduling, time tracking, and labor forecasting – includes AI-powered scheduling that optimizes for sales and labor targets. - **R365 AI (Intelligence)**: AI engine trained on full restaurant P&L data – provides AI Advisor for variance insights and financial queries, plus automated schedule generation. - **R365 Mobile App**: Enables restaurant leaders to track sales, labor, and inventory in real time and communicate in English and Spanish. ## Market Standing - **Valuation/Market Cap**: Not publicly disclosed (Private company) - **Key Metric**: $100M annual revenue (LinkedIn estimate), $437.5M total funding across 4 rounds; serves over 50,000 restaurant locations. - **Notable Investors/Partners**: Not explicitly listed in provided sources, but the company has raised substantial venture funding. Partners include CORE (Children of Restaurant Employees). - **Growth Signals**: 725 employees (+6.8% YoY, +254 people), launched R365 Intelligence and AI features, acquired Compeat and Ctuit in 2021 to consolidate the REM category, and expanded with international offices in Mexico City and Palestine. ## Competitive Advantages - **Unified platform**: R365 is the only solution combining accounting, inventory, payroll, and workforce data into a single P&L-connected system, eliminating the need for multiple point solutions. - **Deep restaurant-specific functionality**: Built from the ground up for restaurant operations, with native integrations to major POS systems, banks, and vendors. - **AI trained on full P&L data**: R365 AI is trained on the entire restaurant profit and loss, connecting what was sold, what it cost, what was paid, and what was made – a moat that generic ERP or payroll-only platforms cannot replicate. - **Scale & adoption**: With 50,000+ locations, the company has significant data and network effects, continuously improving algorithms and benchmarks. ## Strategic Focus - **AI-powered automation and insights**: Continue expanding AI capabilities across scheduling, variance detection, and advisory to reduce manual work for restaurant operators. - **International expansion**: Growing presence via offices in Mexico City and Palestine, indicating a global talent strategy and potential market expansion. - **Consolidation of the REM category**: Building on the Compeat/Ctuit acquisitions to remain the dominant end-to-end platform for multi-location restaurants. ## Why Work Here - **Culture & values**: Restaurant365 emphasizes autonomy, innovation, and authenticity – “bring your whole self to work.” They foster a collaborative environment where diverse perspectives drive opportunity. - **Work model**: Hybrid/remote-friendly. Offices in Irvine (HQ), Austin, Akron, Mexico City, and Palestine. Many team members work remotely, with offices used for in-person collaboration and events. - **Benefits**: Fully covered medical, dental, and vision insurance for full-time employees; 401k with employer match; stock options; annual learning & development reimbursement; LinkedIn Learning access; paid parental leave; fertility support; pet insurance; and a TIP (employee recognition) program. - **Growth & development**: Emphasizes professional development with autonomy to design career journeys, plus learning reimbursement and internal recognition programs. - **Impact**: Employees work directly with an industry that serves millions of guests daily – the company partners with CORE to support restaurant employees in crisis. ## Sources 1. [restaurant365.com](https://www.restaurant365.com/careers/) – Careers page with benefits and culture details. 2. [restaurant365.com](https://www.restaurant365.com/about-us/) – About Us page with company history, founders, values, and office locations. 3. [jobs.lever.co](https://jobs.lever.co/restaurant365) – Active job listings. 4. [restaurant365.com](https://www.restaurant365.com/) – Product page with AI features and software capabilities. 5. [linkedin.com](https://www.linkedin.com/company/restaurant365-cloud-erp-for-restaurants) – Company page with employee count, revenue estimate, funding, and ratings. ## Other roles at Restaurant365 - [Account Executive, Commercial Sales](https://feeny.ai/job/account-executive-commercial-sales-restaurant365-remote-yq3c8fp4zbjk) - [Account Executive, Payroll Sales, South Central](https://feeny.ai/job/account-executive-payroll-sales-south-central-restaurant365-remote-n98104wz2612) - [Account Executive, Commercial Sales](https://feeny.ai/job/account-executive-commercial-sales-restaurant365-irvine-ca-austin-tx-san-6vfg042zchc3) — Irvine CA Austin TX San Francisco Bay Area CA Denver, CO - [Account Executive, Commercial Sales, Tennessee](https://feeny.ai/job/account-executive-commercial-sales-tennessee-restaurant365-nashville-7m06mdgzytnv) — Nashville, TN - [Account Executive, Payroll Sales, South East](https://feeny.ai/job/account-executive-payroll-sales-south-east-restaurant365-remote-xyvbqd2zbw6w) - [Account Executive, Mid-Market](https://feeny.ai/job/account-executive-mid-market-restaurant365-remote-ys1qww334ngg) - [Manager, Payroll Data Implementation](https://feeny.ai/job/manager-payroll-data-implementation-restaurant365-irvine-ca-austin-tx-san-1xfsnjm0e8w8) — Irvine CA Austin TX San Francisco Bay Area CA Denver, CO - [Implementation Specialist](https://feeny.ai/job/implementation-specialist-restaurant365-irvine-ca-austin-tx-san-francisco-bay-06hfx8ra13rd) — Irvine CA Austin TX San Francisco Bay Area CA Denver, CO - [Support Specialist, Accounting](https://feeny.ai/job/support-specialist-accounting-restaurant365-irvine-ca-austin-tx-san-francisco-59rmv341k8ky) — Irvine CA Austin TX San Francisco Bay Area CA Denver, CO - [Support Specialist, Integration](https://feeny.ai/job/support-specialist-integration-restaurant365-irvine-ca-austin-tx-san-francisco-4qsx14h4pxsv) — Irvine CA Austin TX San Francisco Bay Area CA Denver, CO