Feeny
Assist World

Bid Coordinator / Jr. Estimator at Assist World (South Africa)

Assist World· South Africa·

Role details

Work type
Remote

Job description

Position Summary The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.

Primary Responsibilities

  • Download and organize all bid documents into Dropbox and CRM.
  • Maintain meticulous project records (project name, GC, owner, plan stage, etc.).
  • Assist estimator in preparing scope outlines, RFIs and alternates.
  • Format and produce polished proposal documents using company templates.
  • Ensure pricing and scope data align between Excel proposal sheets and Word templates.
  • Track bid due dates and ensure timely submissions.
  • Send scope summaries to customers in advance when applicable.
  • Manage bid follow-up reports and communicate with Outside Sales for updates.
  • Maintain accurate CRM records for bid outcomes and project stages.
  • Support estimating meetings and assist with administrative coordination between Sales and Estimating.

Qualifications

  • HVAC or plumbing background preferred.
  • Expert-level proficiency in Microsoft Excel and Word.
  • Exceptional organizational and communication skills.
  • Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.
  • Comfortable in a deadline-driven, detail-oriented environment.

Why Join Assist World?

100% REMOTE

$50 birthday bonus $200 testimonial bonus

Why work at Assist World

  • 100% remote work: All roles are fully remote, offering maximum flexibility for global talent.
  • Performance-based compensation: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles.
  • Growth opportunities: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally.
  • Supportive culture: Emphasis on transparency, communication, and collaboration — "You’re never just a number."
  • Flexible scheduling: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours).
  • Ideal for: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence.

Application questions