Corporate Administrator at Hebbia AI (New York, NY)Corporate Administrator

The AI platform for investors and bankers that generates alpha and drives upside.

Founded in 2020 by George Sivulka and backed by Peter Thiel and Andreessen Horowitz, Hebbia powers investment decisions for BlackRock, KKR, Carlyle, Centerview, and 40% of the world’s largest asset managers. Our flagship product, Matrix, delivers industry-leading accuracy, speed, and transparency in AI-driven analysis. It is trusted to help manage over $30 trillion in assets globally.

We deliver the intelligence that gives finance professionals a definitive edge. Our AI uncovers signals no human could see, surfaces hidden opportunities, and accelerates decisions with unmatched speed and conviction. We do not just streamline workflows. We transform how capital is deployed, how risk is managed, and how value is created across markets. Hebbia is not a tool. Hebbia is the competitive advantage that drives performance, alpha, and market leadership.

Job Description Hebbia is looking for a dynamic, highly organized Corporate Administrator to join our team. In this multifaceted role, you'll serve as a key operational partner across talent, executive support, and workplace operations. You'll help drive an exceptional employee and candidate experience by coordinating recruiting activities, supporting executive priorities, and ensuring our New York office runs seamlessly day to day.

As the backbone of our administrative operations, you'll collaborate cross-functionally with leadership, hiring managers, and employees to keep processes organized, efficient, and scalable. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is passionate about building exceptional operational experiences at a hyperscaling, top-tier VC-backed AI startup.

This role is based in our SoHo office in New York City and requires working onsite five days per week.

• Candidate Experience: Deliver an exceptional candidate experience from initial outreach through onboarding by managing communications, coordinating logistics, and providing timely updates throughout the hiring process.
• Interview Coordination: Own end-to-end interview scheduling using Ashby and Google Workspace, coordinating virtual and onsite interviews while partnering closely with candidates, hiring managers, and interview teams to ensure a seamless process.
• Recruiting Operations: Assist with creating, posting, and maintaining job listings across multiple platforms, monitor application flow, and support recruiting operations by maintaining accurate candidate data and optimizing hiring workflows.
• Executive Support: Provide dedicated administrative support to a member of the leadership team, including complex calendar management, meeting coordination, travel arrangements, and other day-to-day executive administrative needs.
• Office & Workplace Operations: Help maintain a welcoming, high-functioning office environment by managing workplace supplies, snacks and beverages, coordinating with vendors and building management, supporting facilities needs, and organizing team events, onsite interviews, and company gatherings.
• Employee Experience & Events: Plan, coordinate, and host in-office events and employee engagement initiatives, including celebrations, happy hours, and offsite team-building events. Partner cross-functionally to create a welcoming, collaborative workplace culture and ensure events are executed seamlessly from planning through day-of logistics.

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1+ years of experience in recruitment coordination, HR, or related administrative roles.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Proficiency with Ashby is a strong plus.
• Detail-oriented with a proactive approach to problem-solving and a strong bias for action.
• Ability to work independently and as part of a team in a fast-paced environment.
• Passion for technology and AI is a plus.

The salary for this position is $75,000-$85,000. However, adjustments outside of this may be considered for candidates whose qualifications significantly differ from those outlined in the job description.

Life @ Hebbia PTO: Unlimited Insurance: Medical + Dental + Vision + 401K + Wellness Benefits Eats: Catered lunch daily + Doordash dinner credit Parental leave policy: 3 months non-birthing parent, 4 months for birthing parent Fertility benefits: $15k lifetime benefit New hire equity grant: competitive equity package with unmatched upside potential

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