Executive Assistant & Founders Associate (Bilingual - LATAM) at Wing Assistant (Latin America)
Wing Assistant· Latin America·
Role details
Job description
Wing is on an exciting mission to redefine the future of work for companies worldwide! We are the premier choice for fast-growing businesses looking to build world-class teams and place their operations on autopilot.
We are currently seeking a high-caliber, bilingual Executive Assistant & Founders Associate based in South America to directly support the Founder of a cutting-edge Artificial Intelligence (AI) company based in the United States.
This is a unique, hybrid role. You won’t just be managing a calendar; you will act as a true operational partner, handling both high-level executive administration and Founders Associate-level business operations. If you thrive in fast-paced tech environments, possess exceptional business acumen, and can solve operational problems from multiple angles, this role is for you.
Key Responsibilities:
- Executive Correspondence: Manage inbox and drive professional communication with C-Suite executives from major global tech partners.
- Calendar & Pipeline Management: Oversee complex scheduling and follow up on business deals to keep the pipeline moving.
- Contract & Legal Operations: Review contracts/legal documents, spot operational gaps, follow up on deals, and assist in closing contracts.
- Financial Admin: Manage invoices, billing processes, and basic workflows via Stripe.
- Content & Systems: Create high-quality business presentations/decks and organize company workflows using Notion.
- High Responsiveness: Maintain an extremely proactive communication loop, responding within minutes during Eastern Time (EST) working hours.
Tools & Platforms Required:
- Notion (Advanced workspace management)
- Stripe (Invoicing and billing)
- Presentation Software (PowerPoint, Google Slides, or Keynote for high-level deck creation)
- Contract/Legal Document Review Tools
Qualifications & Requirements:
- Bilingual English/Spanish: Exceptional, professional verbal communication.
- Exceptional Written English (Non-AI): This is non-negotiable. The client trains AI models professionally and is highly sensitive to AI-generated text. Your writing must be natural, high-caliber, and completely human.
- Proven Experience: Prior experience supporting C-Suite executives, Founders, or working in Tech/AI startups.
- Legal/Contract Acumen: Strong capability to review documents, identify gaps, and manage contract lifecycles.
- Autonomy: High level of independence; ability to operate with minimal supervision and high accountability.
Technical Requirements:
- USB Headset with Noise Cancellation feature
- Working Webcam
- Computer with at least 1.8 GHz processor and at least 4GB RAM
- Main Internet Service Speed: at least 25 Mbps cable connection
- Backup Internet Service Speed: at least 10 Mbps
Benefits:
- 100% Work-From-Home (Remote from LATAM)
- Job Security, Stability, and Long-Term Career Growth
- Paid Training & Upskilling Opportunities
- Exceptionally Supportive and Inclusive Culture
- Holiday & Overtime Pay
- Schedule: 9:00 AM to 6:00 PM EST (Eastern Standard Time)
- Location: Remote (LATAM)
Please note: Only qualified candidates will be invited to take the assessment and be scheduled for an interview.
Why work at Wing Assistant
- Culture: Inclusive, fun work environment with opportunities for career growth, upskilling, and paid training. Rated 3.7/5.0 on employer reviews (356 reviews) with work-life balance at 3.9, culture at 3.8.
- Remote/hybrid policy: Fully remote (100% work-from-home) with US work hours for most roles; positions available across multiple time zones (e.g., US, Philippines, India, Latin America).
- Notable perks: Performance incentives, job security and stability, holiday & overtime pay, supportive team, opportunities for advancement.
- Engineering culture: Mobile and engineering leaders are present (e.g., Mobile Engineer Leader, Head of Engineering); React Native Developer roles indicate modern tech stack.