Executive Assistant to Chief Financial Officer at RioCan (Toronto, Canada)Executive Assistant to Chief Financial Officer

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.

Reporting directly to the Chief Financial Officer, the Executive Assistant provides senior-level support to the CFO and Finance team, including the VP Finance and Treasurer, while working closely with Investor Relations and Financial Planning & Analysis. Aligned with RioCan’s values and culture, the ideal candidate is creative, adaptable, and comfortable working in a dynamic environment. RioCan values new ideas, and the successful candidate will demonstrate the aptitude and curiosity to drive continuous improvement, including through the effective use of technology. The role requires excellent attention to detail and organizational skills, sound judgment in a range of situations, the ability to balance multiple priorities, and a professional approach when engaging with senior internal and external stakeholders.

Support of Business Critical Initiatives:

- Partner with the CFO, senior executives, and team members to coordinate the Strategic Planning and Annual Business Plan processes, including board presentation preparation and overall project management.

- Serve as a key member of the Investor Relations team by supporting the annual IR calendar, monthly reporting, stakeholder relationship management, investor and analyst meeting scheduling, and the planning and execution of investor events.

- Support the CFO in systematically managing key external relationships, including board members, investment banks, lenders, analysts, investors, service providers, and partners.

- Apply a continuous improvement mindset and strong technology aptitude to enhance team processes, including through tools such as Copilot (AI tool), SharePoint, OneDrive, OneNote, and Power BI. Prior experience with these tools is an asset, but not required, as training will be provided.

- Coordinate the preparation of reports and presentations for meetings with executives, investors, and the Board.

Administrative Activities:

- Complex scheduling and calendar management for the CFO and other executives;

- Event and meeting management including planning internal and external events and offsites;

- Arrange travel for the CFO and other executives and prepare expense reports;

- Manage sensitive matters with a high level of confidentiality and discretion;

- Represent RioCan and the office of the CFO in a positive light through excellent follow-through skills, attention to detail, prioritization, communication, and sound judgment;

- Other duties and responsibilities as assigned.

• Demonstrated five years of progressive administrative experience required; direct experience supporting a senior-level executive;
• Proven success in a high-volume work environment with balancing and shifting priorities;
• A Bachelor’s Degree, college Diploma, or Certificate in Executive Office Administration is considered an asset;
• Advanced proficiency in Outlook, MS Word, and PowerPoint;
• Interest in and aptitude with new technologies;
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment;
• Exceptional verbal & written communication skills with a strong business sense and ability to fact-check and proof documents;
• Proven ability to work in a team environment;
• Proactive, show initiative, and exercise good judgment;
• A high sensitivity to the confidentiality of information;
• Ability to think outside the box with a sense of urgency, decipher priorities and make sound judgment calls when needed.

The base salary range for this role reflects compensation for candidates at varying levels of experience and proficiency. The salary will be determined based on the successful candidate’s relevant competencies, including skills, experience, education, and our teams’ requirements.

The listed salary range does not include bonus and other total rewards. This role is eligible for participation in the company’s bonus program.

This posting is for an existing vacancy within our organization.

Why join RioCan?

We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards program is designed to help you thrive in every aspect of your life: physically, emotionally, financially, and socially. Here’s what we offer:

An Extensive Health and Benefits Program that includes health and dental benefits starting on day one, healthcare and wellness/lifestyle spending accounts, access to an employee family and assistance program, virtual healthcare services, and other resources to support your overall well-being.

A Comprehensive Retirement Program to help prepare you for your future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.

Work/Life Balance that prioritizes you. Enjoy flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

Professional Growth and Development opportunities to advance your skills and grow your career through our continuing education reimbursement, mentorship and leadership development programs, on-demand online learning, and cross-functional training opportunities.

Additional Perks and Benefits that include paid time off, parental leave top-up, employee discounts, referral and recognition programs, and year-round opportunities to connect through community initiatives, committees, and social events.

If you share RioCan’s values and a passion for real estate, we want to hear from you.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.

You can visit us at riocan.com and follow us on LinkedIn to learn more about who we are and what a career at RioCan can look like for you.