Executive / Personal Assistant at Assist World (South Africa)Executive / Personal Assistant

We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life. This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment. The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead.

Business Operations ● Calendar and schedule management across multiple businesses ● Email and inbox management ● Meeting coordination and appointment scheduling ● Administrative support and document preparation ● Task management and follow-up ● Research projects and information gathering ● Internal coordination across teams and stakeholders ● Managing priorities and ensuring deadlines stay on track

Client & Professional Support ● Professional email communication with clients ● Meeting preparation and follow-up ● Organising information and resources ● Supporting project and workflow administration

Personal Assistance ● Personal calendar management ● Family scheduling and appointment coordination ● Travel research and booking support ● Managing personal administrative tasks ● General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience)

• Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role
• Excellent written and verbal English communication skills
• Strong organisational and time-management abilities
• Ability to manage multiple priorities simultaneously
• High attention to detail
• Strong problem-solving skills and initiative
• Comfortable working independently with minimal supervision
• Ability to handle confidential information with discretion

Technology & Tools

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Slack
• Asana or similar project management platforms
• Loom or video-based communication tools
• Figma experience is a bonus but not essential

Success in This Role Looks Like

• Keeping calendars organised and conflict-free
• Proactively reminding and preparing the executive for meetings
• Managing inboxes efficiently and keeping communications moving
• Following up without being asked
• Quickly acknowledging tasks and maintaining clear communication
• Taking ownership of administrative responsibilities
• Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality

• Proactive rather than reactive
• Highly responsive and communicative
• Detail-oriented and reliable
• Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes
• Naturally organised and process-driven
• Adaptable and resourceful
• Able to work with urgency when required

Why Join Assist World?

$50 birthday bonus $200 testimonial bonus $500 entry monthly raffle