Legal Assistant at Squarepoint Capital (Montréal, Canada)
Squarepoint Capital· Montréal, Canada·
Job description
Position Overview:
The Legal Assistant is responsible for supporting the legal department in the review, coordination, administration, and processing of invoices submitted by external legal counsel and other legal service providers. Key areas of work will include:
- Managing the legal invoice system, including onboarding law firms, creating matter IDs, and preparing reports.
- Receive, log, and track invoices from external counsel and legal service providers.
- Review invoices for completeness, accuracy, and compliance with agreed billing terms, and engagement letters.
- Identify discrepancies, non-compliant charges, duplicate billing, or missing supporting information.
- Route invoices to the appropriate legal and business stakeholders for review and approval.
- Submit approved invoices to finance/accounts payable in line with internal procedures and payment deadlines.
- Monitor invoice status and follow up on outstanding approvals, rejected invoices, and payment queries
- Act as a point of contact between the legal department, finance/accounts payable, and external counsel on billing and invoice matters.
- Other ad hoc admin tasks to support the Legal team members.
Required Qualifications:
- Bachelor’s degree in law, commerce, data analytics or a related subject.
- Previous experience as a legal assistant, paralegal, or equivalent.
- Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel.
- Ability to work well with colleagues across multiple regions.
- Highly organised with the ability to prioritise and manage multiple tasks.
- Excellent attention to detail.
- Outstanding communication in English (both written and verbal).
Why work at Squarepoint Capital
- Culture: Collaboration across teams, a flat structure with a strong sense of ownership and accountability, and a focus on intellectual curiosity.
- Work environment: In-office for most roles (offices in New York, Boston, London, Paris, Singapore, Bangalore, etc.). Some roles offer a remote work program, but the majority require physical presence.
- Benefits: Generous parental leave, health insurance (medical, dental, vision), 401(K) matching, disability and life insurance, paid sick days, generous PTO, paid volunteer time, free snacks and drinks. Offices are designed for in-person collaboration.
- Engineering culture: Technology is considered core to the business; engineers work closely with quantitative researchers to build and optimize trading systems. Emphasis on C++, Python, Kubernetes, and low-latency systems.
- Growth trajectory: Rapid headcount growth and a global footprint offer opportunities for career advancement and international mobility.