Office Receptionist at Skydance (Santa Monica, CA)Office Receptionist

Skydance offers a dynamic, inclusive, and ever-evolving culture where innovative ideas are welcomed, and growth fostered. The partnership between unique creativity and technological advancements are demonstrated within each pillar of the company. At the heart of it all is a commitment to boldly entertaining and relevant storytelling.

While all Animation studios look to hire people who are creative and hard-working, Skydance Animation is specifically looking for pioneers who seek to push the limits of what the world’s most collaborative art form can achieve, and to give those pioneers the space and the resources to build a new studio that’s doing something different.

If you’ve ever dreamt of what the early days of Hollywood must have been like, of what it takes to roll up your sleeves and break new ground, figure out a new process, and to one day say, “I was there when it all began,” then welcome aboard…

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• Ownership of reception and other common areas, including answering and routing calls, greeting and assisting visitors, coordinating with security, managing conference room bookings and prep, mail delivery and pick-up, etc.
• Draft written communication, company-wide emails, announcements, instructions, etc. as well as fielding incoming requests from employees
• Ensure common areas (conference rooms, recording rooms, kitchens, supply, and storage rooms) are clean, organized, and stocked
• Coordinate directly with pantry and cleaning vendors to ensure all employee areas are appropriately stocked and cleaned
• Coordinate with building management and engineers on maintenance, repair, parking, and service requests
• Work closely with HR and IT to support new employee onboarding and setup
• Support inter-office moves and ensure all employees have the tools they need to do their work in a comfortable and supportive environment
• Assisting events, production and development teams with special events, meeting room setup, and other projects as necessary
• Reconcile monthly operational expenses and submit receipts
• Support office safety program
• Other ad hoc duties as assigned to assist wider campus Facilities Operations team

• 1+ year experience in an administrative function, such as an assistant, reception, office PA, or administrative role or internships
• Ability to be on-site at Santa Monica campus full-time, Mondays-Fridays from 9:00 am to 6:00 pm
• Self-starter with high energy and able to learn and respond quickly while maintaining a positive attitude under pressure
• Ability to anticipate, execute, and prioritize tasks with limited supervision
• Able to take direction but can also work independently to anticipate; strong organizational, problem-solving
• and time-management skills
• Must have excellent written, verbal, and interpersonal communication skills, with the ability to interface with staff, other administrators, and internal and external contacts of varying seniority
• Trustworthy with sensitive and confidential information
• Proficient in Microsoft Office Suite and Google Suite; familiarity with Canva and Adobe Photoshop a plus
• Ability to lift up to 40 lbs