Feeny
Gem (Oats)

Personal Assistant at Gem (Oats) (United States)

Gem (Oats)· United States·

Role details

Work type
Remote
Employment
Full-Time

Job description

We are seeking a reliable and proactive Personal Assistant (PA) to support a senior employer in their transition to retirement. This unique role combines personal assistant duties with hands-on warehouse support, including managing and organizing the employer’s hobbies inventory. The ideal candidate is organized, trustworthy, and comfortable balancing administrative work with physical tasks.

Key Responsibilities

  • Organize daily and long-term calendars; schedule appointments and meetings.
  • Coordinate all travel arrangements, including flights, hotels, and ground transportation.
  • Oversee household and property maintenance, deliveries, and repairs.
  • Communicate with vendors, contractors, and service providers.
  • Run errands such as grocery shopping, dry cleaning, and gift purchasing.
  • Draft and respond to emails, manage bills, and track household expenses.
  • Maintain household records, digital files, and online account subscriptions.
  • Assist with shopping for clothing, groceries, and personal items.
  • Provide transportation for the employer to appointments as needed.
  • Receive, document, and organize hobbies and inventory deliveries.
  • Manage hobbies inventory in the warehouse with proper labeling, storage, and care.
  • Maintain discretion, confidentiality, and professionalism at all times.

Requirements & Skills

  • Physically capable of heavy lifting (up to 50 lbs) and safely handling boxes, crates, or equipment using a dolly or cart.
  • Positive attitude with excellent attention to detail and organizational skills.
  • Strong multitasking and time-management abilities.
  • Proactive and self-motivated—able to anticipate needs and take initiative.
  • Professional demeanor with strong interpersonal communication skills.
  • Fluent in English, both written and verbal.
  • Comfortable with Microsoft Office, email platforms, and mobile applications.
  • Valid driver’s license with reliable transportation.

Education

  • High School Diploma or GED required.

Job Type

  • Part-time (approximately 30 hours per week)
  • Monday through Friday schedule, with occasional evenings or weekends as needed.

Why work at Gem (Oats)

  • Culture: Values include “Builders with high EQ” – curious, technical, hands-on, and empathetic. Screens for alignment to values and business principles, not just skills gem.com.
  • Work Environment: Hybrid? Office locations in San Francisco. Remote-friendly roles may exist (no explicit remote-first policy stated).
  • Perks: Competitive compensation, equity, comprehensive benefits (health, dental, vision, 401(k)), professional development opportunities.
  • Engineering Culture: Focus on high-impact AI products; roles posted for Senior Software Engineer (AI Products), AI/ML Engineer, Engineering Manager (AI) linkedin.com.

Application questions