Proposal Writer at Promise Robotics (Calgary, Canada)
Promise Robotics· Calgary, Canada·
Role details
Job description
Promise Robotics is pioneering Physical AI for homebuilding — a rapidly growing, venture-backed company bringing together AI, robotics, and manufacturing to help the homebuilding industry meet the growing demand for housing. Our robotic systems, built and operated inside AI-powered factories, give the industry the production capacity, consistency, and speed to build more high-quality homes than traditional methods allow. Our team spans AI researchers and roboticists to factory operators, technicians, and production teams — all building the future of homebuilding together.
What You'll Do:
- Lead the Proposal Lifecycle: Own the end-to-end proposal process for grant applications, funding proposals, government submissions, partnership applications and other supporting documentation.
- Analyze and Strategize: Research relevant grant and funding programs, monitor new funding opportunities aligned with company priorities, and own evaluation of eligibility and fit.
- Collaborate and Orchestrate: Partner with internal team members to gather technical, operational, and financial information, translate complex ideas into clear, compelling narratives and coordinate inputs across teams to meet deadlines.
- Craft Content: Research, write, and edit all proposal sections.
- Maintain Content Templates: Maintain proposal templates and reusable content, organize supporting materials, metrics, and company information, and help standardize proposal processes as we grow.
- Submission Management: Track grant and proposal timelines, manage submission calendars and requirements and ensure applications are complete, accurate, and submitted on time.
What We’re Looking For:
- 3+ years of experience writing proposals, grants, business communications or other technical writing.
- Exceptional written communication skills, with the ability to translate complex technical concepts into clear, concise and persuasive business language.
- Strong attention to detail and organization, with the ability to manage multiple complex proposals simultaneously.
- Comfortable working cross-functionally in a fast-paced environment
- Highly proficient in Microsoft Office Suite and able to leverage AI tools
- A bachelor’s degree in business, communications, or a related field.
Nice to Have
- Experience with:
- government grants
- innovation funding
- manufacturing, construction, robotics, or technology sectors
- Familiarity with programs such as:
- SR&ED
- IRAP
- provincial/federal innovation grants
- Experience working in startups or scaling companies
Benefits: Competitive salary: we believe in data-driven, equitable compensation decisions. We recently completed a compensation review and implemented salary bands that enable us to pay mid to above-average Canadian salaries across various industries. Stock options: everyone has a stake in our company. Holistic benefits: we have a comprehensive benefits package that includes paramedical, dental, vision, and drug coverage for you and your dependents, as well as a health care spending account. These benefits start right from Day 1. Flexible personal days and vacation policies: we care deeply about the well-being of our team. Open, collaborative, and supportive culture: you will be part of an incredibly high-performing and collaborative team changing the future of an industry! Relocation assistance package (if required)
Promise Robotics is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, and gender identity.
Why work at Promise Robotics
- Mission-Driven Impact: Employees work on directly addressing the housing crisis and climate change through automation and sustainable construction.
- Cutting-Edge Tech Stack: The team works with modern robotics (KUKA), AI frameworks (TensorFlow, PyTorch), simulation tools (FlexSim, AnyLogic), and cloud infrastructure (Kubernetes, Docker) — a strong environment for engineers who love hands-on hardware/software integration.
- Growth-Oriented Culture: High headcount growth (+34% YoY) and a small team (~40 people) suggest fast-moving, high-autonomy roles with significant ownership.
- Collaborative & Creative Values: The company emphasizes a “creative and innovative” culture, valuing confidence, openness, and curiosity.
- Office Presence: Multiple locations including Toronto (HQ) and Calgary. Roles are currently on-site for production positions (site framers, material handlers) with engineering roles likely hybrid or on-site given the hardware focus.
- Recent Hiring Momentum: 6 active job postings (Senior Site Framer, Production Framer, Proposal Writer, AI Developers, Robotics Software Developer, Mechanical Engineer) — they are scaling their engineering and production teams rapidly.