Accounts Receivables Specialist at Innovative Solutions (Rochester, NY)
Innovative Solutions· Rochester, NY· $60k–$65k·
Role details
Job description
As an Accounts Receivable Specialist, you'll manage the full billing and project setup lifecycle for Innovative Solutions — from invoice preparation and daily collection calls to project setup in Sage Intacct and Datto. You'll own the day-to-day AR operations across billing, reporting, and reconciliations, while supporting revenue and month-end close functions. Real ownership of critical financial processes, real impact on the organization.
What You’ll Do
Prepare invoice exports and ensure invoices are accurately generated and delivered Generating new invoices and submitting them for payment via payment portal Run aging reports daily and make collection calls on outstanding receivables Update the Senior Revenue Accountant and Director of Accounting daily on collections progress and escalate delinquent accounts as needed Review the AR inbox and set up all projects in Sage Intacct and Datto Manage the AR Inbox and respond to customer inquires Manage project changes including updates to dates, active contracts, and other project parameters Keep milestone dates updated based on communication from Project Managers Run invoice, aging, and backlog reports daily to monitor financial health Perform general ledger entries and customer reconciliations Assist with accounting projects, audits, or other related tasks and responsibilities as assigned
How You'll Be Successful: Impeccable attention to detail and enormously high standards for accuracy Collaborative team player, highly coachable, and open to feedback Highly adaptive and accepting of constant change Eager to find efficient ways to improve processes and workflows Tech-savy, with the strong motivation to learn new systems Required Skills
Experience with Accounts Receivable required
High degree of proficiency with Microsoft Excel (pivot tables, spreadsheets, etc.)
Preferred
Associate’s degree in accounting or a similar field Prior collections experience Experience with accounting software ( Sage Intact) preferred Exceptional problem-solving skills Uncompromised integrity Self-motivation, with strong drive and ambition
Why work at Innovative Solutions
- Culture: People-first, collaborative environment that values intention, ownership, and doing things the right way. Described as a team of engineers, architects, and problem-solvers who care deeply about technology and its impact.
- Flexibility: Flexible work arrangements built on trust and accountability; generous paid time off and paid holidays; culture respects focus time and life outside work.
- Benefits: Comprehensive medical, dental, and vision coverage; employer-supported health benefits for you and your family; programs designed for long-term wellbeing.
- Growth & Learning: Ongoing professional development, support for certifications and continued education, clear career growth opportunities as the company expands.
- Remote/Hybrid: Not explicitly stated as fully remote, but offices in NY, TX, FL and distributed workforce across 16 countries suggest flexible/remote options are available.
- Engineering Culture: All technical team members are AWS-certified; strong emphasis on continuous learning and staying current with cloud and AI advancements.