Commerce Night Finance/Internal Associate at The CUS (Vancouver, Canada)Commerce Night Finance/Internal Associate

Commerce Night’s Marketing Associates will support the VP Marketing in ensuring transparent and engaging promotion of information related to Commerce Night. They will assist in producing graphics and video content.

Time Commitment

- First semester: 2-4 hours/week

- Second semester (prior to Commerce Night): 4-6 hours/week

Term of Employment October 2026 - March 2027

Main Responsibilities

- Assist Commerce Night’s VP Finance & Internal with the following:

- Serve as the primary point of contact between the CUS Finance Commission and the Service as well as any finance related inquiries from the Service’s team

- Manage, file, and submit reimbursements for budgeted expenses to the CUS Finance Commission

- Work closely with the respective Financial Analyst to ensure CUS Financial Policy compliance as well as understanding the granular details of reimbursements, contracts, and invoices

- Track actual expenditures and communicate budgetary concerns as they arise

- Coordinate administrative processes, including securing room and equipment bookings, managing team logs, and facilitating 1:1 check-ins

- Manage internal communications with the team, plan team socials and meetings, and send out meeting agendas.

- Coordinate with Marketing and Logistics to update the team's internal calendar

- Associates are also expected to:

- Attend all Commerce Night GMs and department meetings

- Respond to all Slack communications within 24 hours

- Take ownership of assigned tasks and meet set internal deadlines

- Provide ideas and support for the overall vision and planning of the Commerce Night gala

- Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team

- Participate in Commerce Night boothing activities to promote awards

- Strong communication skills

- Intrinsically-motivated

- Highly detail-oriented & organized

- Time management & reliability

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- Discretion & integrity regarding sensitive financial and internal information

- Problem-solving skills & proactivity to address them quickly

Anticipated Learning Outcomes

- Hands-on experience with receipt recording, expense tracking, and reimbursement processes

- Gain practical experience in financial budgeting for large-scale event execution

- Build essential communication, internal management, and HR skills within a prominent CUS service team

- Improve communication, problem-solving, and time-management skills when navigating tight event deadlines

Submit the following information on Lever: A one-page resume outlining your most relevant experiences A cover letter describing: Why do you want to be involved in the CUS Commerce Night? Why do you think you would be an excellent candidate for the position? What new element would you bring to Commerce Night, and how would you make it happen? A portfolio of any graphics/video content you’ve created

Applications are due September 23 at 11:59 PM. Save your resume with the naming convention "FirstNameLastName_MarketingAssociate”.

Please contact the Chairs, Annabelle Young & Lily Wang, at annabelleyoungubc@gmail.com and lily.wang@cus.ca,  if you have any additional questions or concerns.